Procurement Officer
United Al Saqer Group LLC
مجموع سنوات الخبرة :13 years, 5 أشهر
Estimating and establishing cost parameters for purchases using Oracle Fusion.
* Handling Tenders & Projects as assigned.
Maintain accurate records of purchases and pricing.
Create and maintain good relationships with vendors/suppliers.
Making professional decisions in a fast-paced environment.
Maintain records of purchases, pricing, and other important data.
Review and analyze all vendors/suppliers, supply, and price options.
Develops plans for purchasing equipment, services and supplies.
Negotiate the best deal for pricing and supply contracts.
Ensure that the products and supplies are high quality.
Maintain and update list of suppliers and their qualifications, delivery times, and potential future development.
Working with team members and Procurement Manager to complete duties as needed.
• Handling General & Administration tasks for the department.
• Support procurement processes including preparation of RFQs, receipt of quotations, bids or proposals and recommendations
• Prepare and share monthly procurement report & Internal Control Report with senior management
• Manage and coordinate payments to suppliers with the Accounting Department.
• Responsible for supplier relationship management for key suppliers in our product supply chain.
• Manage with regard to re-cycle / re-use material to minimize consumption of good purchased.
• Communicate with internal and external contacts to provide information on materials, quantities, shipping and delivery.
• Vendor Management.
• Extensive use of ERP system- ORACLE i-Procurement & Purchasing Super User in creating Purchasing Requisition, PO & Reports.
• Assisting the Buyer in Pre-Qualifying the Supplier and maintaining the Database.
• Updating & maintaining the Tokyo Purchase Control List & Timely submission of reports to Tokyo.
• Assisting the Senior Purchasing Officer in Tender Documents Preparation.
• Entering of Material Purchase Requisitions
• Reviewing & sending of monthly Warehouse Stock Material Report to Tokyo & Finance Dept.
• Verification of invoice with LPO to check whether material is complete or partial delivery.
• Processing of Invoices of suppliers for payment adhere to the procedures and policies of the company.
• Reading and screening incoming correspondence and reports; making preliminary assessment of the importance of materials and organize documents; handle certain matters personally and forward as appropriate.
• Coordinate with Training Dept.
• Controlling Dept. Stationary Items.
• Issuing of Customs Release Note to suppliers for clearing the consignment.
• Issuing and Preparation of Purchase Order & Tokyo Purchase Order.
• Inter Department Communication & Coordination.
• Assisting our Purchasing Supervisor in preparation of Dept. Inter Office Correspondence related to Safety Department & HSE.
• Diaries and follow-up on various department matters under the responsibility of the team and ensure timely action is taken.
• Document controlling system for LPO, TPO & all other incoming & outgoing mails related to all Departments.
• Maintaining the Department’s Leave Schedule.
•Maintain all personnel records/contracts and Control the salary and payroll administration.
•Prepare Invoices and handle receivables collection from clients.
•Issuing of Purchase Orders to suppliers and managing payables to vendors.
•Preparing Invoicing and Expenses Reports.
•Following up with customer queries.
•Handle general administration & secretarial tasks for the company.
•Handle general administration & secretarial tasks for the organizations.
•Provide administrative support to the Management for Operations including scheduling of business meetings and appointments and arrangement of department functions and activities.
•Maintain office facilities including procurement processing of necessary office supplies and equipment requirements, petty cash management, prepare & maintain expenses report.
•Prepare office supplies and equipment purchase requisitions, coordinate and monitor maintenance services and serve as liaison between departments, management and staff.
•Job Responsibilities included general administration & secretarial tasks for HR Department.
•Assist HR Manager during the employment processing of job applicants by collecting the initial document requirements and scheduling of interview appointments.
•Co-coordinating with internal departments and follow up staff issue related matters.
•Maintain and update staff records
I, Tahseen Bano, have graduated last year with first class degree in Bachelor's of Management Studies (which includes study over Management, Economics & Marketing aspects ).