Senior project administrator
SNC Lavalin
Total years of experience :13 years, 1 Months
• Managing all aspects of operational administrative support, facility management, human
resources and finance matters for a project with 3000 employees, liaising with central departments
and other contacts.
• Recruiting for the project, on boarding & off boarding of employees.
• Managing issuance & maintain all IT related, user Ids, emails & IT equipment’s for all
employees.
• Maintain and update staff Iqamas, visit visas, exit re-entry visas, leave, ticketing, and health
insurance.
• Maintain accurate project databases for all employees with the company assets.
• Managing the assets, utilities, pantry supplies and office stationeries.
• Provide professional support and advice to the management team and resolve the employees’
issues.
• Provide general support to project control and finance team.
• Monitor the expenses related to accommodation, transportation and business trips for all staff.
• Prepare the financial proposal for tendering after collecting data from all departments.
• Perform project cost forecasts/budgets, cost tracking, monitoring and controls.
• Follow-up with project manager for the projects plan & expenses.
• Monitoring project costs, including developing and facilitating planning of the budgets and forecasts across all insurance projects.
• Approve final invoice for all billable projects, including all applicable backup for approval by the Project manager.
• Generate and distribute monthly receivables reports and monthly profitability reports.
• Review weekly time sheets, along with the accounting group.
• Perform additional assignments, as directed by the finance manager.
• Communicate and coordinate with the local offices
• Advised and communicated with the project manager in the projections and developments of project budgets.
• Follow-up with project manager for the projects plan & expenses.
• Monitoring project costs, including developing and facilitating planning of the budgets and forecasts across all insurance projects.
• Monthly variance analysis between actual costs and the budget and forecast and reporting these to the Project Managers.
• Month-end process including accrual and amortization journals and monitoring invoices to ensure all costs were reported for the projects.
• Manage the financial risks of the projects and ensure mitigating initiatives are in place.
• Prepare budgets for the projects after collecting data from all departments.
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