Administrator / Coordinator
Al Bonian Facilities Managemen
Total des années d'expérience :10 years, 1 Mois
Project - Palm Jumeirah Shoreline Apartments. (Nakheel) (Current) Project - Meydan Grandstand & Main Track (Nakheel)
• Oversee daily office operations, including managing schedules, coordinating meetings, and handling correspondence.
• Act as a point of contact between management and staff, ensuring clear communication channels.
• Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
• Coordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security.
• Organize registration of participants, prepare programs and promotional material, and publicize events
• Plan entertainment and social gatherings for participants
• Negotiate contracts for services, approve suppliers invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May organize conferences.
• Successfully managed day-to-day office activities, including scheduling, correspondence, and document management.
• Facilitated clear communication channels between management and staff.
Project - 1. ASIAN TOWN (CRICKET STADIUM, AMPHI THEATER, PLAZA MALL, GRAND MALL, RECREATION HALLS, CINEMA 1-4)
•Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
•Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
•Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
•Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
•Assist in preparation of operating budget and maintain inventory and budgetary controls
•Assemble data and prepare periodic and special reports, manuals and correspondence
•May supervise records management technicians and related staff.
•Receive and sort incoming parts and supplies
•Process incoming requisitions and issue or distribute parts and supplies for internal usage.
•Maintain records of orders and the amount, kind and location of parts and supplies on hand using manual or computerized inventory system
•Prepare requisition orders to replenish parts and supplies
•Invoicing, Preparing Quotation/Proposal, Daily report, Weekly report, Monthly report.
Project - 1. MSHEIREB DOWNTOWN DOHA Project - 2. MULTIPURPOSE ADMINISTRATION COMPLEX
• Leverage the organizations buying power to optimize costs, access new suppliers, reduce lead times, and guarantee supply
• Receive and sort incoming parts and supplies
• Store items in an orderly and accessible manner in a warehouse, tool room, supply room or other area
• Develop and maintain relationships with existing and potential buyers and suppliers to the organization
• Respond to customer service inquiries and clarify requirements and provide information as needed.
• Purchase general and specialized equipment and materials, business services and land or access rights for use or for further processing by their establishment
• Assess requirements of an establishment and develop specifications for equipment, materials and supplies to be purchased
• Invite tenders, consult with suppliers and review quotations
• Establish logistics of delivery schedules, monitor progress and contact clients and suppliers to resolve problems
Project - 1.AL MUNIRA, Project - 2.YAS ISLAND, Project - 3. MANGROVE PLACE Project - 4. CAMPCO PROPERTIES.
• Ensure compliance with policies, procedures for safety and security, standards and regulations in force and participate in their improvement
• Requisition supplies and materials
• Ensure smooth operation of computer systems, equipment and machinery and arrange for maintenance and repair work
• May conduct performance reviews of supervised workers
• May perform the same duties as workers supervised.
• Co-ordinating with the leasing & finance team for the Handover/Takeover process and in security deposit updating.
• Monthly reports preparation for meeting with management
• Overall management of the CAFM
• Provide method of statement and securing permit to work from client prior to start of work. Coordinate and assist sub- contractor and fit-out contractor ensuring satisfactory completion of all work request
• Conduct toolbox talk meeting among the technicians and ensure proper training is given and recorded
• Management and Supervision of CAFM/ CMMS/WORKORDERS and Team at site
Project - 1. THE VILLA @DUBAI LAND (224 VILLAS), Project - 2. 2B+G+5 OFFICES BUILDING FOR DUBAI PROPERTIES Project - 3. THE GREEN COMMUNITY WEST VILLA & BUILDING (MAIN PACKAGE)
• Receive and sort incoming parts and supplies
• Store items in an orderly and accessible manner in a warehouse, tool room, supply room or other area
• Process incoming requisitions and issue or distribute parts and supplies for internal usage
• Maintain records of orders and the amount, kind and location of parts and supplies on hand using manual or computerized inventory system
• Prepare requisition orders to replenish parts and supplies