US Procurement Agent
American University of Beirut
Total years of experience :15 years, 8 Months
- Providing leadership and support in procurement, logistical and administrative activities regarding the acquisition of wide variety of goods and services
- Conducting reviews, prioritizing requisitions and obtaining additional necessary information/ documentation/ specification as required; determining the availability of suppliers and funding sources
- Closely monitoring the status of existing requisitions and relevant purchase orders while maintaining constant contact with suppliers to ensure timely delivery of goods and services
- Preparing and presenting:
- Bidding documentations including ITB, RFP, RFQ depending on the nature of requirements and the cost of procurement involved
- Tabulation of offers and compile the information contained in quotations, proposals, bids to determine which supplier can deliver the required goods/services at the best terms and lowest cost possible under the guidance of Operations and Procurement Administrator
- Formal tender invitations to suppliers to submit proposals
- Formal purchase contracts including a description of the items/services to be purchased
- Responsible for issuing the purchase orders for approval by the Director of Procurement
- Establishing a track of any yearly bid and blanket purchase orders; informed concerned users of contractual rights and obligations and maintaining relevant internal databases and files
- Researching, developing and presenting:
- Information from internal and external sources on sources of supply; acquiring specifications for new products and equipments in the market
- Suppliers based upon price, equality, selection, service, support, availability, reliability, and supplier reputation and history
- Diligently ensuring and enforcing purchasing activities comply with established policies and procedures
- Offering assistance to end-user and purchasing staff in preparations of bid evaluations, purchase orders and documentation
- Constantly monitoring shipments to ensure that goods come in on time and in the event of problems trace shipments and follow up undelivered goods
- Analyzing, developing and presenting price proposals, financial reports, and other data and information to determine reasonable prices
- Selected through merit to carry out commercial evaluation of all bids and participate in technical analysis of standard and complex bids
- Assumed total accountability for preparing reports on pricing, letters of clarification and award recommendations
- Actively responsible for developing procurement policies and procedures and issued bid documents
- Designed, developed and implemented new processes of procurement by conducting market studies for suppliers for best quality and price
- Analyzed, evaluated and presented selected vendors for bidding and further coordinates vendor selection with the technical department
- Steered development and launch of purchasing and contract management instructions, policies and procedures
- Actively responsible for preparing reports and summarizing data including sales report and book value; maintaining complete updated purchasing records/ data and pricing
- Tasked with coordinating with user departments and suppliers in the purchasing scope of work for projects assigned
- Responsible for preparing purchase orders and documents in accordance with company policies and procedures
- Served a key role in examining application functionality on testing environment before delivering it to the client on production environment
- Prepared business and Functional documents related to the implementation of Oracle application
- Provided support to covers HRMS, Import, Export, Financial Budgeting and Purchasing Applications