Office Manager
WSI Lebanon
مجموع سنوات الخبرة :5 years, 6 أشهر
August 2013 till Present WSI Lebanon-Beirut Office
Office Manager
* Organizing meetings
* Arranging appointments
* Booking transport and accommodation
* Ordering stationery and furniture
* Dealing with correspondence, complaints and queries
* Preparing letters, presentations and reports
* Supervising and monitoring the work of secretarial, clerical and administrative staff
* Managing office budgets
* Liaising with staff, suppliers and clients
* Implementing and maintaining procedures/office administrative systems
* Delegating tasks to junior employees
* Organizing induction programs for new employees
* Handling staff recruitment
* Attending meetings with senior management
* Keeping personnel records.
* Analyzing businesses' digital marketing performance and conducting internet business analyses
September 2010 till February 2012 Majed Al Futtaim Properties
Beirut City Centre Project- Hazmieh, Lebanon
Project Coordinator
* Receives and distributes daily incoming and outgoing correspondences.
* Providing lead receptionist duties.
* Typing minutes of the meetings / correspondences / PAR (Project Approval Request)
* Organizing appointments and meetings (between the client / consultant / contractor)
* Coordinating between client/consultant /contractors in regards to project material and drawings
* Handles administrative tasks related to the work of the Project Team and running of the Project Office
* Keeping track of all records of the assigned projects.
* Preparing LPOs and Internal Notes as and when required.
* Responsible for the office Health and Safety policies and procedures.
* Overall responsibility for all project filing systems using Tawasul and Aconex.
* Coordinates with the head office in Beirut and with Dead quarters in Dubai.
* To review, code, electronically image, enter, file and retrieve various documents including correspondences, meeting minutes, reports, bid forms, agreements and other project related documents
* To organizes and maintains systems for filing and retrieving hardcopy and electronic construction documents and plans, and other records; i.e acting as a document controller.
* Managing site Office as in provide the office supplies and stationary etc..
* Assisting the regional Director and members of the PM team to establish full regional operational capacity in all MAFP projects in preparing reports, writing minutes of meeting, organizing meetings etc.
* Arranging for booking of Hotels and flight for all MAF employees
* Responsible for the Petty cash and the travel cost reports.
* Organizing workshops and events for the MAF Team.
* Handling team's expenses
* Coordinating with HR in regards to the site team Insurance, NSSF, leave and sick forms etc.
January 2008/End of September 2008 Ayoub & Co. Auditing, Accounting, and Financial Consultant firm -Clemenceau- Beirut
Personal Assistant of General Manager
* Responsible of the Mangers personal accounts
* Writing correspondence to clients
* Conducting meetings and writing minutes
* Data gathering
* Following up on payments of clients
* Setting goals for employees and making sure that they meet the deadlines
* Motivating employees
* Supervision of staff in making sure each and every one of them are working on achieving their goals
* Recruiting staff members
October 2008 till end of August 2010 Cisco Systems/Partnership for Lebanon (PFL)
Networking Company -Downtown
Executive Administrator for the Sales team and the HR manager and Personal Assistant for the Senior Director for Corporate Affairs for Africa and the Middle East.
* Reviewing and following up of all correspondence and documents related to the Director of Corporate Affairs in Africa and the Middle East.
* Organizing and attending local and international meetings (arranging for hotel, transportation, meeting rooms, equipments, marketing items (Flyers, brochures, gifts etc.), meals and official lunches &/or dinners.)
* Organizing and attending events (sending invitations and follow up, arranging for hotel, transportation, meeting room, equipments, marketing items (Flyers, brochures, gifts, etc.) meals and official lunches &/or dinners.
* Arranging flights and hotel booking for the Director and General Manager.
* Compiling, Transcribing and Distributing minutes of meeting and following up action Items.
* Handle the Director's and General Manager's travel expense reports.
* Screening telephone calls, enquiries and requests, and handling them when appropriate.
* Dealing with incoming email, faxes and post.
* Liaising with clients, suppliers and other staff.
* Maintaining efficient filing system for memo, faxes, invoices and all documents.
* Providing general administrative support for Team members.
* Coordinating with various teams at Cisco.
* Working on contracts for Lebanon and the NAL region and coordinating with them.
* Responsible of the security of the Beirut office as in making sure the team secures their laptops, have the Cisco Badges to enter the office and make sure all confidential documents are secured.
* Responsible for the First Aid training in specific the AED/CPR training.
January 2002/Febraury 2003 Top Trade: Import &Export (Hotel Supplies) -Cairo-Egypt
Public Relations Assistant
* Sending and receiving e-mails
* In charge of clients' portfolio
* Seeking potential clients
* Setting business meetings
* Meeting with dealers
* Follow up
COMPUTER LITERACY
Excel, Word, PowerPoint, Access, internet, and Outlook