Purchasing & Logistics Officer
XXX
Total years of experience :19 years, 11 Months
- Select products & place orders.
- Coordinate with the sales department to check the market needs for new products.
- Study different quotations, negotiates to get best prices with good quality.
- Follow up with the quality controller, when needed.
- Correspondence with suppliers, and follow up on the placed orders.
- Coordinate with the shipping forwarder & Insurance Company.
- Follow up with the clearing agent.
- Applied new policy to create our own item references, barcode labels, & back stamp.
- Create new data on the system- Dolphin, and adjust prices when necessary.
- Study new prices of repeated items, and change prices if necessary.
- Calculate Cost Factor.
- Check goods upon receipt and prepare claims if needed.
- Created new forms related to department stores promotions (Promo quotation, & promo agreement).
- Provide clients with the new collection pictures and data, to select & create on their system.
- Offer the clients promo items according to their needs.
- Prepare database for sales representatives which facilitate their work and give better presentation to our products.
- Prepare & update shipments and payments schedule.
•Factory Manager executive assistant:
-Coordination between the company's branches (Qatar, UAE, KSA, Turkey and Lebanon).
-Creating different forms for different departments in the company.
-Responsible for part of the office equipments & supplies.
-Translate & type confidential documents & CV's.
-Correspondence with Banks, Ministries, Municipalities, & prepare official letters to Governmental & non-governmental agencies.
-Responsible for company’s confidential & official files.
-Issue & type memos.
-Responsible to issue & follow up on some monthly payments.
-Organize seminars in the company.
-Organize and attend all meetings, and issue minutes of meeting.
•President executive assistant:
-Prepare his schedules on his occasional trips to Lebanon & his business trips & follow up on his personal issues, type & translate all his confidential correspondences …).
•Shipping:
-Coordinating with the shipping agency for Land Freight Shipments.
-Prepare all needed documents & coordinate with the clearing agent for Sea freight Shipments.
•Recruiting Officer:
-Changed from traditional advertisements in news papers to internet recruiting servers (Bayt.com), which made big difference for the company.
-Prepare & issue advertisements, coordinate with advertising agencies, receive & screen CV’s, prepare and present CV’s evaluation reports to the CEO on daily bases, interview some candidates and present reports to the Factory Manager, prepare interviews, responsible to coordinate & prepare for participating in Job fairs, coordinate with universities to post our ads on their Websites.
-Train new administrative employees.
-Introduce new employees to their colleagues, and make briefing about the company.
•Personnel:
-Issue Job Offer-Agreement, Job Description, employees’ recommendation letters, personnel files, Company's Profile, yearly insurance.
-Tickets, visas, Hotel reservation, travel insurance and all issues related to business trips.
- Outdoor sales executive of Dell printers and peripherals.
- Preparation of yearly maintenance contracts.
- Constant trainings on Sales and Hardware performed by exclusive people from Dell (U.S.A and Middle East).
- Provided timely and accurate reports as requested.
- Organizing marketing events.
2005 Bemo Securitization Beirut, Lebanon
Project
- Introduced two plans (electronic and manual indexing) for their data.
2005 National Library Beirut, Lebanon
Training
- Learning to repair old books
- Worked on specific programs known by "Berytus", and "Library of Congress"
- Worked on indexing books, CD’s, news papers
2005 National Committee for Lebanese Woman Beirut, Lebanon
- Included project according to library of congress program with French, English and Arabic titles
2004-Summer Job Sheraton Coral Beach Hotel Beirut, Lebanon
- Receptionist
ISO 9001:2000 – Fundamentals Process Mapping (50014671 – 50032745) Quality Management System Documentation