PSCM Assistant General Manager
Pharaonic Petroleum Company (PhPC)/BP Egypt JV
Total years of experience :22 years, 4 Months
Job responsibilities:
• Implementation of Performance management by measuring and identifying Department activities and actions and ensure meeting Department and company goals and targets
• Managing Monthly PSCM Department inputs to PhPC Huddle Board presented to Senior Management team.
• Leading Monthly meetings with PSCM department members to monitor and evaluate work progress.
• Prepare follow up reports and dashboards reflecting department goals and identifying results & deviations.
• Prepare Cost saving reports summarizing achieved savings during fiscal year.
• Supervising the Invoices workflow within PSCM department.
• Manage PSCM inputs to Company’s annual reports.
• Managing Responses to Central Auditing Organization (CAO), EGPC and EGAS reports and remarks.
• Build an improved contracts database foundation to monitor expired and expiring contracts
• Lead the development of supplier performance management in key sub-sectors as appropriate.
• Assure sourcing decisions are aligned with procedures and processes as applicable.
Achievements:
• Harmattan Deep Development Project - Project Procurement Team Leader.
• Launching Performance Management process within PSCM Department (Setting Dept. KPIs and measuring them - Monthly Performance Review).
• Participating in setting the annual contracting plan and lead the identification of Company’s Contractors into Tiers.
• Improving and updating Company’s Contracts database.
• Improving Vendors Invoices processing Average days from 25 to 9 days in less than Six months.
Job responsibilities:
• Managing the preparation and execution of critical & high value Tenders.
• Contract drafting, evaluation, negotiation, and execution.
• Analyzing all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures.
• Maintaining contractual records including amendments, Variations and any arising claims.
• Communicating and presenting information to stakeholders regarding Tenders and Contracts Progress.
• Working with Third parties to ensure that every party understands their roles and responsibilities
• Developing and implementing procedures and policies.
Achievements:
• Atoll 4 and Qattameya Development Project - Task Force Procurement Team Leader.
• Atoll Development Project (Early Production Scheme) - Task Force Procurement Team Leader.
• Issuance, evaluation and awarding of Atoll EPS Subsea EPIC tender in less than 3 months.
• Atoll Supplementary Scope Project - Procurement Team Leader.
• Updating PSCM Policy and Procedures for the first time since Company’s establishment.
• Managed Finishing Tender of the New Administrative Building for PhPC in New Cairo.
• Purchasing of PhPC new administrative building in New Cairo.
• Managing PSCM documents Archiving and Scanning Project.
• Managing PSCM department input in Company’s annual report.
• PSCM Department Focal point of contact with Auditors of (Central Auditing Organization - EGAS - EGPC - Internal Audit) and responsible of preparing responses to Audit reports.
Job responsibilities:
• Develop & implement Projects sector strategies for the major spend groups within the Sector.
• Provide PSCM functional guidance in effective demand planning and procurement activities, including sourcing strategy development, invitations to tender, analysis of tenders/proposals, contractor negotiations, contract execution and performance management.
• Ensure procurement processes comply with the PSCM Policy.
• Develop performance-based relationships with key contractors.
• Promote procurement knowledge and ensure best practice is captured and transferred
• Develop and maintain and industry networks as required by sub-sector strategies.
• Assist staff in the formulation of work scopes used in the tendering of contracts and materials.
• Support team members in reviewing contract bid (tender) packages.
• Assist in documenting and presenting contract strategies, bid lists and award recommendations to the Bid Committee.
• Provide assistance and direction to administer awarded contracts.
• Coordinate additional company expertise input through consultative dialogue with other teams such as HSE, tax, legal, finance, insurance, audit, etc.
Achievements:
• East Nile Delta - Phase 3 (END-3) Task Force Procurement Team Leader.
• Rebasing Company’s Cost structure to level compatible with 2015 Low Oil Prices through negotiating all key contractors/suppliers and obtaining significant discounts.
Job responsibilities:
• Identifying and categorizing Projects sector requirements.
• Developing business plan, sourcing strategies and setting clear evaluation criteria.
• Conducting pre-qualification, market survey and benchmarking for suppliers.
• Procuring materials and services for Projects and Engineering Department.
• Preparing, issuing and managing all relevant tenders.
• Preparing technical and commercial evaluation reports that propose a set of purchasing scenarios or alternatives and developing recommendations to management highlighting best contracting options.
• Supplier Negotiation.
• Issuing letters of award, preparing purchase/service orders and drafting contracts to secure the provision of various materials and services.
• Ensuring procurement processes comply with Code of Conduct and ethical behavior.
• Follow up, expedite and track the delivery of all purchased materials and services until received on site.
Achievements:
• Lead the Procurement of Company’s Electronic Document Management System (EDMS)
• Procuring PhPC HR/Payroll System
• Procuring materials and Services related to the following Projects:
1. West Harbor Expansion Project (WHX)
2. Taurt - Phase 2
3. West Akhen Flow Line Upgrade Project.
4. Ha’py Flow Line Modifications Project.
Job responsibilities:
• Review drafts and negotiates a variety of domestic and international agreements in response to business requirements;
• Prepare ITT for potential contractors;
• Prepare contract terms and conditions, letters, change orders, amendments;
• Participate or Conduct negotiations of final contractual terms and conditions consistent with prior internal management review and approval as well as deviations from standard terms and conditions;
• Support the Contract Owner during the execution of the Contract and assist in the resolution of business and contractual issues that relate to the scope of work, installation, acceptance, invoicing, collections, bankruptcy, secured transactions, pricing, etc.;
• Evaluate vendor performance in relation with the end users.
• Assist in updating the vendor list.
Achievements:
• Lead all services Activities for Operations Shutdown (Awarded “Employee of the Shutdown”).
• Employee of the Month for Several months.
Job responsibilities:
• Preparing service agreements and purchasing contracts.
• Issuing Price offer requests and Purchase orders.
• Handling Vendors Evaluation and suppliers KPI’s.
• Selecting new Vendors and research the market for new resources.
• Preparing purchasing reports.
• Providing company sections with price offers and technical specs for new materials and products.
Job responsibilities:
• Prepare and review contracts, bids, proposals, and vendor agreements for legal correctness, price, and acceptability of items to specifications.
• Preparing tenders and practicing committees.
• Negotiate or supervise the negotiation of complex requests for equipment, supplies, and services from suppliers and subcontractors.
• Keep track of purchasing contracts fulfillment as per contracting agreements
• Evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service
• Prepare Purchasing and Contracts Reports.
Achievements:
• Lead the Procurement of Cairo International Airport -Terminal 3 IT infrastructure.
• Lead the Procurement of Ministry of Civil Aviation Electronic Archiving System.
• Procurement of Ministry of civil Aviation ERP (Oracle).
• Promoting for long distance phone calls and telephone landlines targeting Business customers inside The United States of America.
Job responsibilities:
• Handling the purchasing process and the outdoor operations
• Supervising the inventory and the promotion projects