Finance Officer
Institute of International Education
Total years of experience :20 years, 2 Months
The Senior Accountant/ Grants Management Accountant is responsible for the general financial requirements and grantee management of the Lotus Scholarship Program.
Duties include, but are not limited to:
Execute financial and accounting transactions including data entry and journal entries; travel advances and expenses for staff and consultants; invoicing; bank reconciliations; and procurement processes.
Responsible for accurate processing of all NSP administrative and program disbursements ensuring that supporting documentation is always available.
Provide key support to the Finance Manager for the monthly reporting package by preparing data and updating templates used in monthly reporting.
Tracks and monitors all student payments (stipends, tuitions and other allowances) to ensure timely payment.
Coordinates with partner universities and NGOs to ensure timely invoicing.
Coordinates with IIE NY office to set up grantee numbers and track students in IIE system.
Provide assistance to Finance Manager in tracking all program cost sharing commitments.
Maintain inventory tracking for all grant notebooks, update key information, and file the students receiving statements.
Maintain effective communication with IIE partners to ensure that their financial reports are sent on a timely manner for processing.
Assist the finance manager in preparing reports, schedules and other analysis as requested.
Other duties as assigned.
The Finance Officer is responsible for regular communication with Senior Finance Officer, Sub regional finance staff, local office staff and partners. Under the leadership of the Senior Finance Officer (SFO), the Finance Officer forms the core team of finance professionals in CP/LO. A key responsibility of the Finance Officer is to maintain the financial capacity of CP/LO Finance.
Accounting:
1. Ensure that the financial accounting environment in the Local Office is in compliance with CRS policies and procedures and local legal requirements.
2. Process Disbursements Requests on Local Office level.
3. Prepare Bank Forms for payments on Local Office level.
4. Review and process liquidation requests submitted by partners.
5. Prepare Bank Reconciliation; send Reconciliation, with copies of the Bank Statements, to SFO for the Month End Processing.
6. Keep informed about local laws related to taxes and exemptions; inform SFO and Local Office staff as appropriate.
Financial Management:
1. Review Partner Project Agreements prior to signing.
2. Instruct and train partners regarding how to financially report to CRS.
3. Provide technical support and coaching to Local Office staff and partners.
4. Provide daily management of finance issues.
5. Identify and remedy internal control weaknesses in all areas that impact CRS financial resources.
6. Ensure that deadlines are met.
7. Assist the Sub region in dealing with queries from HQ.
8. Handling & clearing all the improper entries bounced & rejected by HQ in the Suspense file.
9. Review the IAF file sent by HQ which reflect entries charged on Egypt by other country programs, & correspond those CPs to clarify uncleared transactions & clarifying confused entries related to the regional BUs.
5/2007 - 7/2007 Accountant Village of Hope Association for Mentally Retarded
Alexandria, Egypt
• Issue checks for vendors, staff and consultants
• Assist the senior accountant in preparing monthly and quarterly Project Tracking Sheets (expenditures forecasts)
• Prepare monthly bank reconciliation
• Perform Data entry
• Monitoring the bank balances & informs the FM with the bank status & any requirements of USD bank transfer to the EPD one.
12/2004 - 2/2005
Finance Manager- In the non-government organization service center project N.G.Osc "Creating job opportunities for disable" Life for All Association - Alexandria - Egypt.
12/2003 - 10/2004
Accountant- Egyptian Swiss Development Fund Project
"Enhancing the role of NGOs in improving the health, nutritional, and physical conditions of pregnant and lactating women" Almabarra Association - Alexandria - Egypt.
2002 Bsc. Faculty Of Commerce, Accounting Section, Alexandria University - Egypt.