HR / PERSONNEL OFFICER
MIDMAC Contracting Co. W.L.L.
مجموع سنوات الخبرة :19 years, 11 أشهر
Coordinating with the activities pertaining to:
Responsible for the full spectrum of HR / Admin functions, including Manpower Planning with the respective head of business units, Compensation & Benefits.
Maintain Employee Personal Details from Hire till Fire in SAP - HCM & Access Data Base System like their Leave, Air Tickets, Promotions, Salary Increments, Transfers and Warning Details Etc.
Employee Relation, stay interview and exit Interview, leave & final settlement compensation and benefits.
Coordination and effective communication between employer and Manpower Recruitment Agencies in India, Philippines, Thailand, Nepal, Bangladesh, and Sri Lanka for new recruitment of Personnel.
Receive & process applications for all regional vacancies, communicate with agencies/candidates effectively and professionally and respond to all applications and maintained and utilized effectively to source candidates.
Prepare / Arrange Recruitment Campaign for our company Delegates with coordination of Manpower Recruitment Agencies in India, Philippines, Thailand, Nepal, Bangladesh, and Sri Lanka.
Taking Interview and Trades test of candidates at time of Recruitment Campaign in India, Philippines, Thailand, Nepal, Bangladesh, and Sri Lanka.
Prepare/Generate Demand & make individual employment contract of ECR candidates through Emigrate.
Prepare recruitment reports day by day and provide to company top managements by email Soft & Hard Copies.
Ensure that recruitment is conducted efficiently as well as effectively and in accordance with HR policies & procedures and based on the manpower budget.
Manage activities relating to selection of candidates, Offer Letter and joining formalities, Induction & Training and employee travel, visa, and residence permit.
Coordination and effective communication between our Administration / Visa Section and PRO for Personnel Visa and Necessary documents for his arrival and Exit.
Coordination and effective communication between employer and employee.
Provide leadership and coordination of company Human Resource function.
Manage annual performance appraisal, salary review and bonus scheme.
Taking Interview & Trades test of site personnel & Prepare personnel action form to change his designation & Salary increment.
Prepare weekly Histogram of site Personnel and provide to company top management.
Organizing, managing, coordinating, and directing the operations and functions of personnel.
Maintain an effective medium of communication and close collaboration among the workers in the organization.
Manage the personnel Termination / Resignation & Dismissal.
Manage and Maintain of Personnel Welfare.
Manage & approve the personnel Annual, Personal, Emergency, Hajj & Umrah Leave.
Composing memoranda and letters in response to questions, typing notices and agendas.
Handling incoming & outgoing correspondences & Inter Office Memo (IOM) etc…
Maintain confidentiality regarding employee personal information & Company sensitive issues.
Manage the personnel including transfer of personnel, Leave return of Personnel & etc…
Role:
Coordinating with the activities pertaining to:
Responsible for the full spectrum of HR functions, including Manpower Planning with the respective head of business units, Recruitment, short listing the Resumes and arrangement of Interview, Compensation & Benefits.
Provide leadership and coordination of company Human Resource function.
Manage activities relating to selection of candidates, Offer Letter and joining formalities, Induction & Training and employee travel, visa, and residence permit.
Manage annual performance appraisal, salary review and bonus scheme.
Employee Relation, stay interview and exit Interview, final settlement compensation and benefit.
Develop and implement corporate Human Resource strategy and programs.
Responsible for HR, IR, and Administration for the entire organization.
Coordination and effective communication between employer and employee.
To insure alignment of HR policies and activities with company's business objectives in terms of HR strategy and planning.
Develop and maintain effective on-going relationships both internally and externally, including Government departments and ministries.
Maintain confidentiality regarding employee personal information & Company sensitive issues.
Maintain standards of safety and comply with Company’s Health, Safety & Environment Management System requirements.
Role:
Coordinating with the activities pertaining to:
Follow & maintain Company Standards of quality in accordance with Quality Management System.
Evaluating and managing staff performance, recruiting, and selecting office staff.
Receive & process applications for all regional vacancies, communicate with agencies/candidates effectively and professionally and respond to all applications and maintained and utilized effectively to source candidates.
Ensure that recruitment is conducted efficiently as well as effectively and in accordance with HR policies & procedures and based on the manpower budget.
Preparing for and conducting initial screening, conducting target selection interviews, scheduling department interviews.
Keep monitor and update the recruitment status report on applicants and their process.
Liaise with the Administration staff to ensure visas; tickets and accommodation are processed to meet the arrival expectations.
Providing on the job role training, organizing training and orientation of new office members.
Monitoring and establishing procedures for office record keeping and ensure the confidentiality and security of data.
Handling HR/Admin incoming & outgoing correspondences & Office Memo etc…
Manage the personnel Termination / Resignation & Dismissal.
Solve all the personnel problems in effortless method.
Role:
Manage, Supervise, Direct and control on a long range and day to day basis the overall personnel functions of the company including General Personnel and Administration activities, recruitment, personnel-processing, Employee-relations, Employee-orientation, Administration, Employee-housing, security-service, Transportation-service, Office-support, Updating government-relations and employee recreational and social activities.
Accomplishes staff result by communicating job expectations; planning, monitoring, and appraising job result; counseling and disciplining employees initiating, coordinating, and enforcing system policies & procedures.
Provide communication systems by identifying needs; evaluating options; approving invoices.
Handle employee relations problems and matters based on establish policies, labor law and consultation with respective department managers.
Maintains administrative staff by recruiting, selecting, orienting, and training of employees.
Maintaining a safe and secure work environment and responding to all administrative enquiries.
Assisting with legal matters, company registration, licensing and related issues and liaison with government officials.
Looking after day to day office activities.
Role:
Coordinating with the activities pertaining to:
Making decisions and assigning work to other staff members in the absence of manager and deputizing for the manager.
Scheduling of appointments & organizing various meetings/conference including preparation of supporting material & carrying out routine functions.
Maintaining and organizing diaries and planning and scheduling proper appointments and meetings.
Screening telephone calls, and handling requests, and enquiries, when appropriate.
Performing various executive and administrative support duties that are highly sensitive and confidential.
Planning and coordinating arrangements for professional meetings and conferences.
Coordinating in office management related activities for the executive, administrator, or commission.
Composing memoranda and letters in response to questions.
Taking and transcribing dictation on confidential.
Coordinating and facilitating the executive or administrator’s calendar to arrange meetings, appointments, and conferences.
Designing and implementing filing systems to ensure that filing systems are correctly maintained.
Role:
Coordinating with the activities pertaining to:
Performing various executive and administrative support duties that are highly sensitive and confidential.
Providing administrative support involving efficient handling of top & correspondence, management of document flow, telephonic calls, attending visitors & directing various queries to relevant departments.
Maintain close supervision on the daily functions of the staff, ensuring productivity and checking the quality of the output.
Professionally liaise and coordinate with other stakeholder’s groups such as HR, Finance & Ops. etc.
Prepare and track NOCs, exit permits, residence permits in liaison with HR.
Conduct assessment and evaluation on a continuous basis regarding the performance of the staff and aids in the process of promotion.
Organizing, managing, coordinating, and directing the operations and functions of personnel.
Maintain an effective medium of communication and close collaboration among the workers in the organization.
Composing memoranda and letters in response to questions, typing notices and agendas.
Handling incoming & outgoing correspondences & Inter Office Memo (IOM) etc…
Manage office services includes maintenance of IT, Telephone & office automation.
Follow & maintain Company Standards of quality in accordance with Quality Management System.
Supervise all administrative staffs & works.
Preparing the Manual & Electronic MR. SMR. & SR. as per the company's given format.
Preparing Subcontract agreement for the subcontractors as per the Co. given format.
Checking Invoice for approval & prepare Payment Certificate.
Recommending actions to be carried on office expenditures like supply and equipment needs.
Setting up and maintaining filing systems, establishing work procedures, and collating information.
Liaising with external and internal contacts, suppliers, or clients.
Coordinate with Clients & Consultants for daily and Monthly reports and send to top management.
Coordinate and follow with Clients & Consultants for daily and Monthly timesheets for site personnel, transport & equipments.
Role:
Coordinating with the activities pertaining to:
Planning and coordinating arrangements for professional meetings and conferences.
Receiving and screening visitors and incoming calls, determining the priority matters, and providing alert messages to the accordingly.
Making travel arrangements, preparing itineraries, compiling, and maintaining travel records and vouchers.
Coordinating office staff activities and allocating resources to ensure maximal efficiency and to enable task execution.
Providing administrative & secretarial support involving efficient handling of top & correspondence, management of document flow, telephonic calls, attending visitors & directing various queries to relevant departments.
Maintain the Manual / Electronic filing system.
Scheduling of appointments & organizing various meetings/conference/ presentation including preparation of supporting material & carrying out routine functions.
Surfing Internet & find out the Heavy Vehicle Engine Spare Parts Manufacture Companies & Exhibitions in World.
Preparing the Visit Visa of different countries as like China, Turkey, and Greece & Taiwan etc…For our General Manager & Planning & Technical Manager.
Preparing the Quotations & Invoice as per the company's given format.
Handling Bridge Equipments (Radar, Steering, Compass, VHF & etc….)
- Communicate to Port Control & other Vessel Captain or Crew Members by V.H.F.
- Watch Radar & set the Radar as our requirement course.
- Navigate the Ship in sea one to another country as per our course plotting.
- Assist. To 2nd Officer to Prepare the Route Map as well as course of Ship for navigation.
- Responsible for the management of all Personnel (Crews) Files / Documents, CDC etc...
- Perform Watch keeping as our given task by Chief Officer.
- Perform the mooring / berthing operations of ship on jetty (Port).
- Ensure all the Navigation Lights & country flags etc… prior to sail / leave the port.
- Authenticate the provision list & take approval by Chief Officer or by Captain.
- Achieve the Cargo loading schedule with systematize way.
- Preserve the safety of seamen’s / crew between Cargo Loading & Discharging.
- Preserve the safety of seamen’s / crew at the time of Anchorage & Mooring on Jetty etc….
Role:
Coordinating with the activities pertaining to:
Manage & Coordinate Day to day administrative functions of Office with support staffs.
Providing administrative support involving efficient handling of top & correspondence, management of document flow & directing various queries to relevant departments.
Handle & maintain proper documentation and update the records.
Maintain the Manual / Electronic filing system.
Maintaining up to date files and records to provide feedback to the top management.
Supervising as In-charge of Administration / Personnel & Timekeepers etc.…
Supervise the Daily attendance & Time Sheet of employees.