Material Coordinatorcum Buyer
SICIM Saudi Arabia
مجموع سنوات الخبرة :16 years, 10 أشهر
To manage and deliver, under contract, the materials, plant, equipment and services for the assigned project(s) or department and to undertake tasks as assigned by the SCM.
Sourcing of suppliers locally as well as internationally
Floating RFQ’s based on approval Manual /MR for Piping Bulk materials to be procured from Aramco approved Stockiest’ s / Manufacturer as per SAMMS requirement.
Manage the PO from placement through to delivery including documentation close out.
Expedite all PO documentation.
Conducting Kick Off Meetings soon after issue PO.
Place orders - locally & internationally detailing the terms and conditions.
Obtain the best price consistent with the quality, services and deliveries.
Attend Procurement progress meetings and any additional meetings as required by the SCM.
Verify and comment Supplier’s / Sub-supplier’s Job Overall Fabrication Schedule.
Perform Expediting visits to Supplier/vendor / manufacturer facility.
Highlight any potential critical path/event that might cause a shifting of delivery date, requesting to the Supplier the implementation of adequate corrective actions and ensuring the necessary follow up.
Ensure all project stakeholders are aware of latest expediting information with respect to project deliverables.
Conduct meetings to review and discuss schedules and potential problem areas that may impact required shipment dates.
Arranging technical bid evaluation with Engineering dept and obtain their review comments and coordinating with vendor for clarification till obtain approval.
Prepare and issue of PO based on approved BAS (Bid Analysis Sheet) and obtain acknowledged copy along with all other documents.
Attending weekly EPC external and daily internal meetings.
Reviewing Technical submittal prior to client submission.
Reviewing of purchase requisition prior to client submission.
Evaluating suppliers/manufacturers’ status and their approval.
Submitting technical specifications, inspection requirement and other legal documents to the selected supplier
Preparing complete Inspection Assignment Package (IAP) which includes; Approval sheet, IAP Checklist, Un-priced Purchase Order, Material Requisition approval, Technical Specifications, Data Sheet, Drawings, Inspection and Testing Plan, Applicable Specifications, Pre-Inspection Meeting Agenda, Assigned Inspectors Resume (Lead Inspector and Back up).
Checking of vendor’s ITP against applicable standards and requirements.
Ensuring that inspections are performed as specified in Quality Plan and as per level of inspection as required while receiving the materials and equipment.
Checking for any need or requirement for waiver or concession.
Preparing of Non-Material Requisition for submittal and approval.
Checking the approval status of drawings.
Reviewing and Checking suppliers/manufacturer’s quality procedures and personnel approvals and other requirement prior to client submission.
Scheduling & attending Pre-Inspection Meeting and submission of Minutes of Meeting to client.
Scheduling of Inspections as per ITP, in consideration of the different activities whether review, witness and hold points.
Expediting inspection report and its supporting documents.
Reviewing and submitting inspection report along with its supporting document to client
Preparing final Inspection Disposition Report (IDR).
Preparing and submitting two-week-look-ahead inspection and fabrication schedule to client including all detail of the vendor, level of Inspection, purchase order, status of open NCRs, and material status.
Review vendor documents received along shipments.
Responsible for all kinds of inspection activities for incoming material as per Saudi Aramco checklist and standards.
To manage and deliver, under contract, the materials, plant, equipment and services for the assigned project(s) or department and to undertake tasks as assigned by the SCM.
Sourcing of suppliers locally as well as internationally
Floating RFQ’s based on approval Manual /MR for Piping Bulk materials to be procured from Aramco approved Stockiest’ s / Manufacturer as per SAMMS requirement.
Manage the PO from placement through to delivery including documentation close out.
Expedite all PO documentation.
Conducting Kick Off Meetings soon after issue PO.
Place orders - locally & internationally detailing the terms and conditions.
Obtain the best price consistent with the quality, services and deliveries.
Attend Procurement progress meetings and any additional meetings as required by the SCM.
Verify and comment Supplier’s / Sub-supplier’s Job Overall Fabrication Schedule.
Perform Expediting visits to Supplier/vendor / manufacturer facility.
Highlight any potential critical path/event that might cause a shifting of delivery date, requesting to the Supplier the implementation of adequate corrective actions and ensuring the necessary follow up.
Ensure all project stakeholders are aware of latest expediting information with respect to project deliverables.
Conduct meetings to review and discuss schedules and potential problem areas that may impact required shipment dates.
Arranging technical bid evaluation with Engineering dept and obtain their review comments and coordinating with vendor for clarification till obtain approval.
Prepare and issue of PO based on approved BAS (Bid Analysis Sheet) and obtain acknowledged copy along with all other documents.
Attending weekly EPC external and daily internal meetings.
Coordinate with other department like QA/QC and evaluating the offers technically and commercially.
Preparing Work Orders / Sub-contract Agreement / Purchase Orders (Local as well as International).
Coordinating with projects department / personnel & workshop engineer to know about procurement priorities and project procurement schedule to fix and arrange the materials in line with project schedule.
Coordinating with shipping agencies regarding overseas procurement of materials.
Effective cost control by analyzing requirement schedule
Responsible to Monitor Daily completion of processing of requisition as per allocation of target.
Check compliance as per the guidelines given clearing of dead stock.
Attend and contribute to business planning and decision-making meeting in order to communicate effectively within the organization and provide purchasing input and support to overall business decision making.
Prepare management information reports in order to ensure that senior business managers have the relevant information needed to support strategic decision making.
Maintain required standards of ISO 9001:2008 in work procedures.
Quarterly feedback from supplier and end users and subsequently take actions on points if required.
Check of proper details and approvals on requisitions from the management
Sourcing of materials, equipments, machineries and services on the right time with best prices
Work distribution to concerned Purchasers on the daily basis,
Negotiations with suppliers for major items, monitoring of payment terms, tracking the market prices of major items.
Chasing for prompt delivery of materials as and when required.
Provide information to concerned persons before the price hikes, for major items in order to stock the materials in advance.
Checking and analysis of Quotations, Comparative Statements and signing of LPO.
Maintain the data of suppliers and disseminate information to subordinate staff.
Resolve the matters relating to Procurement function, Prices, Specifications, Deliveries, payment and revision of LPO, etc.
Increase the number of Credit suppliers for Group of Companies and convert all PDC to normal open credit payment terms for a minimum period.
Change LC suppliers into open credit for the Group, check pending requisitions status on a daily basis.
Maintaining the required filing and document control, Liaise with finance / Accounts department regarding queries on payments or invoices. Vendor development and rating on a regular basis.
Define Objectives of Purchase's dept. Establish Strategies for Purchase Dept. etc. are some of them.
Ability to direct and control the central purchasing function to ensure that goods and supplies are purchased at the most competitive prices and are of the required quality.
To purchase materials and equipment required by the company at the optimum quality and price to meet operational and customer requirements. Direct and control purchasing staff to ensure that they are well motivated and trained and that they carry out their responsibilities to the required standards.
Assist in the development of a central purchasing policy to ensure that the company makes the best use of its purchasing power.
Act as the company's adviser on all matters relating to the purchasing function. Negotiate contracts with suppliers who meet the company's requirements to secure the most favorable terms of business for the company.
Develop and implement all necessary policies and procedures to ensure that the purchasing function operates effectively.
Keep all contracts for the supply of goods and services under review to ensure that they are being carried out effectively and renegotiate terms where necessary.
Maintain the central purchasing budget to ensure the effective monitoring and control of all purchases.
Maintain an awareness of any developments in the field of central purchasing or with suppliers to ensure that the company continues to apply the most effective policies and procedures