Corporate Services Director
Emaar Misr For Development
مجموع سنوات الخبرة :25 years, 5 أشهر
Procurement Section
• Responsible that company procures the maximum cost-saving benefits.
• Negotiate with vendors on goods and services to be procured if require for high values orders.
• Approve Purchase Orders using the Oracle System.
• Primarily responsible for the Oracle Purchasing Module and any changes and implementation to be carried to the system.
• Responsible for all changes, amendments and upgrading of policies and procedures related to procurement, warehousing, stores and bar-coding, etc. Ensure all announcements are made to employees with regard to any changes, amendments and updates made in the policies and procedures.
• Responsible to ensure that all procurements are routed as per the authority matrix set by the Management.
• Plan, develop and control work procedures, guidelines, schedules and programs related to purchasing, warehousing and logistics to be followed by corporate services department managers / personnel to ensure each plan is delivered as targeted & established standards are met.
• Control and manage the contract negotiations for all Emaar operational purchases except FF&E section for all ongoing projects and ensure effective administration through the direct reports as per approved and prescribed procedure.
• Prepare Corporate Services annual operating & capital budgets and ensures that it is being adhered to ensure cost effectiveness and competitiveness for Purchasing as well as Warehousing and Logistics section.
• Reports work progress to Emaar CEO, on weekly basis and keep him up to-date especially with any major issues that require his attention when required.
• Acts as the key contact with executive Management to ascertain the current & future needs and expectations in terms of Purchasing, Warehousing & Logistics, discuss & resolve operational constraints to ensure provision of the requisite service at optimum levels.
• Ensure optimum & judicious Inventory control & utilization of office equipment like fax machines, photocopiers, furniture, stationary, etc. to provide uninterrupted support services to all the functions at all the offices of EMAAR.
• Responsible for the management of inventory & movement of stock items from ordering stage to implementing operations with regard to management of the Company’s inventory. The scope also covers managing of warehouses, stores.
• Evaluate suppliers and ensure their contentious efficiency.
o Air Tickets for staff proceeding on annual leave, business travel, new recruits, consultants, etc,
o Hotel accommodation for staff travelling abroad on business trips, new recruits, consultants.
• Ensures successful implementation of the Company’s administration plan and strategy and optimising costs to ensure adherence to plans.
o Help obtaining business visas etc.
• Management of the insurance company Properties i.e., Asset Insurances, and Liability Insurances...etc for the company and its subsidiaries. Claims Management.
• Responsible for all changes, amendments and upgrading of policies and procedures related to procurement, warehousing, stores, space Management, travel, catering, mail / courier, transportation, visas, Communication, Petrol Credit Card, ID Cards, Shipment, etc.
• Manage Shipment clearance on time.
• Determine the annual needs of the required co. cars required for the co. operation.
• Update policies and procedures related to drivers, cars uniform and any related corporate function.
• Manage to the co. warehouse with the easiest way possible to achieve max. benefit of it.
• Discard the non moving items by running lots of bids to get the max. value of the co. assets.
• Maintain the co warehouses always clean and organized.
• Run the monthly Physical count to maintain accurate balances for the co. assts.
Administration Section
• Establish 6 Sales Offices included the head quarter in Egypt.
• Develop and manage practical policies that guide the use of company resources and administrative activities.
• Manage company travel & accommodation needs for Egypt and Dubai Offices and set related policies.
• Manage all personnel issues.
• Handle the expansion of the new offices by dealing with the related contractors.
• Prepare monthly analytical statistics for the consumed budget to reflect rationalization of expenses (Transportation, Furniture, Petrol consumption, and Stationary, Utilities).
• Prepare annual business plan and approve it from Top Management.
• Develop, Implement and administer upward communication procedures to help employees with problems, questions and suggestions and take corrective actions.
• Formulate annual office requirements in terms of supplies, office furniture and automation equipment.
• Monitor requisitions for necessity, quality, quantity, price and possible savings.
• Recommend and follow up of renewals in office environment as office redecoration …etc.
• Create polices and procedures regarding administrative support activities.
• Monitor the implementation of administrative support activities on a daily basis, cleaning, telephone, faxes and buffet.
• Plan for and follow up periodic maintenance programs for co. cars.
• Manage all co. shipments form/ to Egypt.
Personnel Section
• Manage and control departmental expenditure within agreed budgets
• Manage the operational and fiscal activities of the department to include: staffing levels, budgets, and financial goals.
• Supervise staff in accordance with company policies and procedures.
• Conduct interviews, hire new staff, and provide employees orientation.
• Establish employee goals and conduct employee performance reviews.
• Complete human resource paperwork.
• Handle the Medical insurance issues to guarantee a healthy environment for the employees.
• Provide all new comers with all assistance and the required materials.
Procurement Section
Purpose: The purpose of the job is to effectively manage all procurement for the Group, and to ensure optimal value for money for acquired goods and services delivered from all our contracted suppliers.
Responsibilities
• Manage the Supply of all local items requested by all company dept.
• Manage the Supply of all IT requirements related to the new offices.
• Manage the Supply of all Marketing outdoors and marketing related issues.
• Handle all general procurement issues (Furniture, Printing…etc).
• Actively manage all aspects of the supply environment, to ensure cost and quality effectiveness while satisfying Requirements.
• Put tender processes and strategies in place.
• Procurement of assets ensuring a minimum of three quotes.
• Develop and implement a policy for the disposal of assets.
• Appointing vendors while ensuring compliance to the policies.
• Ensure that all contracted suppliers meet our expectations.
• Contract management and negotiation of contract modifications with suppliers.
• Monitoring and reporting on procurement spend.
• Develop a database of service providers.
• Manage all Offices Purchases by using Integrated Property Management System (IPMS).
• Review purchasing policies and procedures and recommend improvements and changes to top management.
• Monitor requisitions for necessity, quantity, quality, price, and possible savings.
• Record tenders and quotations for comparison and analysis.
• Develop accurate company needs.
• Develop practical policies that guide the use of company resources and administrative activities.
• Develop appropriate procedures that regulate the company policies.
• Regularly review, evaluate and update company policies and procedures.
• Analyze the efficiency levels of resources and manpower.
• Manage company fleet and the transportation services.
• Manage Purchasing & procurement process and set its related policies.
• Evaluate the co. Suppliers periodically.
• Develop efficient systems manpower planning and utilization for the dept.
• Develop systems of efficient management of company resources.
• Analyzing and reporting on increasing efficiencies in resource allocation.
• Regularly report to the GM on status of services
Develop and recommend improvements on purchasing polices and procedures.
Follow up and control office purchases and their maintenance.
Manage security persons to keep a secure environment.
Develop, implement and administer upward communication procedures to help employees with problems, questions and suggestions.
Provide all departments and employees with any other administrative services.
Maintain all types of records regarding office purchases, catalogues, purchase orders, items purchased, costs, delivery dates, product quality, inventories, etc…
Receive material requisitions and prepare purchase order forms.
Insure the validation of purchasing documents.
Follow up on purchase orders with purchase officer-coordinator.
Record tenders and quotations for comparison and analysis.
Maintain public and private payment account in a timely manner.
Maintain an effective mailing system including the incoming and outgoing mails.
Administer Company’s accidents and advice on matters of insurance and claims.
Prepare monthly analytical statistics for the consumed budget to reflect rationalization of expenses (Transportation, Catering, Furniture, Petrol consumption, Stationary).
Forming scrap committee to insure the best price for scrap items.
Follow up daily cleaning activities as part of insuring a healthy environment.
Formulate annual office requirements in terms of supplies, office furniture and automation equipment.
Devising polices and procedures regarding administrative support activities.
Conduct procedures related to car licenses and insure that procedures related to transportation are effected in a timely manner.
Provide all departments and employees with any other administrative services.
Prepare monthly analytical statistics for the consumed budget to reflect rationalization of expenses (Transportation, Catering, Furniture, Petrol consumption, Stationary).
Handling all governmental issues and dealing with governmental agencies like GOFI (for getting expatriate work permits), traffic office for car licenses and renewal, Egypt telecom for telephone issues, …etc.
Follow up daily cleaning activities as part of insuring a healthy environment.
Administer Company’s accidents and advice on matters of insurance and claims.
Develop. Implement and administer upward communication procedures to help employees with problems, questions and suggestions and take corrective actions.
Plan & allocate the necessary resources for food & beverage services.
Organize and monitor office services such as photocopying, binding documents, etc
Formulate annual office requirements in terms of supplies, office furniture and automation equipment.
Review offers and recommend on the most appropriate selection in terms of cost and benefit.
Negotiate with suppliers for competitive prices.
Devising polices and procedures regarding administrative support activities.
Monitor the implementation of administrative support activities on a daily basis, cleaning, telephone, faxes and buffet.
Receive complaints from employees regarding office support services and take corrective action.
Set rules regarding car pool, catering to be followed by employees and insure adherence.
Plan for and organize transportation operations for departments.
Plan for and follow up periodic maintenance programs.
Administer travel arrangements for Managers, staff as required (Hotels, tickets, etc.)
Prepare for and control visits for all special occasions inside the company.
Provide all departments and employees with any other administrative services.
Prepare the monthly budget for the department & its related activities.
Prepare monthly analytical statistics for the consumed budget to reflect rationalization of expenses (Transportation, Catering, Furniture, Petrol consumption, Stationary).
Incharge of following up payments status with Finance Department.
Assist Administration Manager in making annual promotions recommendations.
Recommend for approvals, proposals of polices & procedures and authorize it.
Prepare annual office purchases budget with the Administration Manager and insure adherence to approved budget.
Establish polices pertaining to maximum & minimum levels of office supply stocks and manage stocks to provide continuity of supply at minimum cost.
Formulate annual office requirements in terms of supplies ( tea, coffee) office furniture, equipments and Stationary.
Prepare reports regarding office support services for use by Administration Manager & Top management.
Organize & control administrative support activities for the departments.
Follow- up and control office purchases & their maintenance.
Plan & allocate the necessary resources for food & beverage services .
Develop, implement and administer upward communication procedures to help employees with problems, questions & suggestions and take corrective action..
Maintain close working relations with all departments to insure continuity of office automation equipment & furniture.
Plan for & organize the transportation operations for department heads.
Determine requirements of petrol coupons and insure that these materials are provided in a timely manner.
Plan for and follow up periodic maintenance programs.
Human Resources Diploma at AUC.