Personal Assistant
Association of Cotton Value Adders of
Total years of experience :27 years, 4 Months
Maintaining Director’s diary: scheduling meetings and appointments.
•Managing the secretariat in the absence of the Director.
•Organizing and serving meetings (producing agendas and taking minutes).
•Ensuring meetings are effectively organized and minuted.
•Arranging travel and occasionally tavelling with the Director to take notes at meeting and provide general assistance during presentations.
•Maintaining communication with stake holder.
•Carrying out background research and presenting finding.
•Producing documents, briefing papers and reports.
•Coordinating and attending workshops conducted by International Trade Centre (ITC) Switzerland.
•Devising and maintain office systems including data management and filing.
•Coordinating mail-shots and similar publicity tasks.
•Prioritising workloads.
•Managing databases.
•Attending yearly trade fairs in Africa region such as Source Africa and Origin Africa.
Maintaining diary and arranging appointments.
•Dealing with incoming emails and mail often corresponding on behalf of the Managing Director.
•Typing, preparing and collating reports.
•Coordinating Management and Staff Meetings.
•Liaising with relevant organisations and clients.
•Answering calls, taking messages and handling correspondence.
•Stamp all accounts payable cheques, matches with remittance stubs prepare for mailing in a timely manner.
•Responsible for maintaining petty cash.
Actively involved in compiling Quarter Returns for members from 65 Countries world wide.
•Accurately maintain a variety of logs and files.
•Organising and servicing meetings (producing agendas and taking minutes).
•Typing all Board and Annual General Meeting Papers and confidential correspondences and filing all copies accordingly.
•Receiving and opening all mail, date stamping, recording and dispatching to the relevant departments.
•Ensuring that all E-mails and Faxes are attended to accordingly.
•Arrange in-house and external events.
Payroll, pensions and national employment council reconciling for 20 staff members.
Organize and store paperwork, documents and computer-based information..
•Arrange in-house and external events.
•Sort and distribute incoming mail.
•Arrange training of staff members.
•Liasing with relevant organisations and clients
•Coordinating and chairing staff meetings.
•Accurately maintain a variety of logs and files.
•Ensuring meetings are effectively organised and minuted.
•Updating stocks using Microsoft Pastel.
•Stamp all accounts payable cheques, matches with remittance stubs prepare for mailing in a timely manner.
AWARD: COMMUNICATOR OF THE YEAR 2003
Arranging travel and occasionally travelling with the Project Administrator to take note at meetings and provide assistance during workshop presentations.
•Devising and maintaining office systems including data management and filing.
•Carrying out background research and presenting findings.
Secretarial studies covered: 1. English for business - Advance level 2. Bookkeeping - Intermediate Level 3. Word processing 4. Shorthand 80 words per minute 5. Meetings 6. Grooming and etiquette