Commercial Executive
EMIRATES INDUSTRIAL LABORATORY
Total years of experience :6 years, 6 Months
Industry Type: Oilfield, Marine and Industrial Consultant Functional Area: Administration Location: Dubai, UAE
RESPONSIBILITIES:
• Supports the Commercial Manager and team in submitting and securing proposals and other sales opportunities.
• Handling initial enquiries both by telephone and email. Send out application information promptly and follow up enquiries.
• Maintain records of enquiries, follow ups, and up to date records of all proposals in the database.
• Maintaining the department filing system and other general admin.
• Supports with tendering and contract award process.
• Ensures commercial practices comply with industry and regulatory requirements.
• Supports in office administration including client correspondence, diary management, etc.
• Assist with any departmental tasks and opportunities, which may arise on an ad hoc basis.
Industry Type: Oilfield, Marine and Industrial Consultant Functional Area: Administration Location: Dubai, UAE
RESPONSIBILITIES:
• Assist in employee hiring and firing procedures
• Ensuring smooth Joining formalities
• Coordinate exit interviews
• Obtain required approvals from CFOs and GMs regarding all HR procedures
• Attends to employees' grievances and complaints regarding attendance, salary, provides guidance if necessary.
• Answer queries of employees on related matters and to coordinate with other department employees or outside parties on work related issues.
• Assists in drafting and preparing of Increment letters and new Salary structures, Employment Contracts, Offer Letters, Transfer Letters, Warning and Termination Letters, Experience Certificates, Project Pay Structures, Salary Certificates
• Oversees the human record database. Ensures that system records are accurately recorded and crosschecked, updating both manual and electronic personnel records when an employees' personal details change through advance software.
• Maintaining personal documents (files) of the individuals and ensures that human resource files and records are maintained in accordance with legal requirements and company policies and procedures.
• Maintain records of due dates of the renewal of labour cards/visa/passports and prepare papers for new visa application, renewals and cancellation/termination of employees to be submitted to the PRO.
• Coordinate and perform operational support for activities for the unit; serve as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Modifying specialized forms and letters and related material.
• Issuing company circulars such as announcing public holidays, issuing memos, etc.
• Reports to PR Manager all the problems related to visas, labour relation.
• Assisting the PRO in needed government documents to be process
• Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with company personnel and with management.
• Provide administrative / secretarial support for the department / division such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.