Operation coordinator
FNRCO
مجموع سنوات الخبرة :2 years, 6 أشهر
Duties and responsibility
-Handling 15 Clients and 228 employees such as Al Futtaim, KTS, Mara East Investment, Abacus, valv technologies, Dhuruma, Purity Water, Inteli Group, Food Gates, Food international, SPH, AL Najim, Al Kabhs, Al Tabbah,
-Make PO in SAP and arrange advance payment for new mobilization employees.
-Arrange accommodation and transport pick up new employees.
-Prepare leave application and Exit application in SAP for employees and get approval from operation manager, HR, Finance manager and Deputy General Manager.
-Follow and release employees vacation settlement and final
settlement with payroll and finance Team.
-Follow and issue the ERE and Final Exit with HR.
-Deal with our operation manager and client managers and solve any employees related problem.
-Update all employees records in Excel sheet.
-Prepare the Po for employment payments such as loan, advance amount, chamber, Reimbursement.
-Request and prepare the employee salary certificate for opening the personal bank account in HR.
-Get timesheet from client in every month and send to payroll and invoice team for salary process.
-Follow with invoice team regarding payment form client and check with finance to release employee salary.
-Prepare the client monitoring in every week and send to business development department.
-Send and update medical and insurance details to client.
-Prepare iqama issuance for new employees.
Duties and responsibility
-Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
-Ordering and follow-up Non-available Materials with purchasing Department.
-Organizing meeting as manager request and producing agenda and taking minutes
-Follow-up hold pick slip with sales personals/ coordinators,
-Releasing Materials Prepare Delivery note, Invoices in Oracle.
-Follow-up received delivery note copies with store and submitting invoices to the accounts department,
-Issuing materials to the client from the factory,
-Making Sales Order, Delivery Note and Invoice in Oracle
-Providing supporting documents for the LC Invoices (LPO, Invoice and delivery note received copy from client ) to the accounts department,
-Providing supporting documents to the accounts department for the payment collection as per request,
-Cross check with store for the any Quantity discrepancy occurred in supply delivery, and follow-up to complete the delivery,
-Manage our Inventory and office records.
-Create and maintain filing systems, both electronic and physical
Duties and responsibility
-Maintain files and records with effective filing system
-Manage phone calls and correspondence (e-mail, letters, packages etc.)
-Greet and assist visitors when they arrive to office
-Maintain office equipment & Ordering non-available office supplies
-Maintain student database and Prepare the student id.
-Organize and Schedule meeting and appointment.
ducts and applications to improve productivity.
SECOND CLASS