HR Practitioner Supervisor
Department of Higher Education: NORTHLINK TVET COLLEGE
Total years of experience :3 years, 10 Months
Recruitment and Selection/ Conditions Of Services
• Screening Of Applications
• Drafting The Advertisements
• Placing The Advertisement on The Various Social Media Sites, E.G. Job Portal, Cape Times, and Careers 24
• Scheduling, And Participate in The Shortlisting Meetings and Interviews
• Preparing All Necessary Documentation for The Process
• Once Applications Have Been Shortlisted Prepare the Interviews
• Scheduling Of the Interviews
• Arranging/Compiling Interviews with The Respective Stakeholders
• Contact All Parties That Needs to Attend the Interview
• Typing Minutes of Meeting
• Maintaining And Updating All Recruitment Process Records
• Do Relevant Reference Checks for Successful Candidates
• Compile Appointment Documentation
• Submission For the Department of Higher Education and Training (Reports of Recruitment Processes)
• Movement Reports
Facilitate all Advertisements
• Receiving request for advertisements and control against organogram.
• Compiling advertisements.
• Liaison with various publications to obtain best prices for the placement in newspapers.
• Handling placement of advertisements in media or similar.
Facilitate all Appointments:
• Conduct All Application Sifting
• Arrange Shortlisting and Interviews Sessions
• Manage All Reference Checks of Candidates
• Maintain All Recruitment Records
• Administer Transfers
• Monitor And Compile All Contracts
• Facilitate All DHET Personnel Processes
• Manage Telephonic, Written and Electronic Correspondence Effectively
• Maintain Time and Attendance
• Organise And Maintain Effective Filing System
Labour Relations
• Compile notice of hearings and charge sheet
• Issuing Disciplinary Hearing Notice, Investigation
• Issuing Disciplinary Hearing Outcomes
• Preparing Bundles for the employer
• Initiating Disciplinary hearings
• Member of the Employment Equity forum
• Serve as secretariat of the College Labour Forum
• Recruitment and Selection
• Sifting of applicants
• Scheduling the Shortlisting meetings.
• Preparing all necessary documentation for the shortlisting.
• Once applications have been Shortlisted prepare the interviews.
• Scheduling of the interviews. Arranging/compiling interview questions
• Typing minutes of meeting. Doing the relevant reference checks of candidates,
• Compiling appointment documentation/PERSAL Submissions
• Administrate all Appointments
• Conducting sifting of all applications
• Arrange shortlisting and interviews sessions
• Manage all refence checks of candidates
• Maintain all recruitment records
• Administer transfer
• Monitor and compile all contracts
• Facilitate all DHET personnel processes
• Manage telephonic, writing and electronic correspondence effectively
• Maintain Time and Attendance
• Organise and maintain effective filling system
• Facilitating/Processing all leave related functions
• Processing/capturing of all leave forms.
• Reporting of leave on the Information Management Systems.
• Dealing with all leave related queries.
• Payroll Function
• Ensuring that newly appointed staff members are salaried for the month.
• Checking that all queries are corrected.
• Maternity leave applications
• Completing UI-19 forms. Completing the UI-2.7. (Where Applicable)
• Facilitating the payment process with payroll department.
• Scheduling of maternity leave of staff.
• Informing payroll of the return of staff.
• Arranging the substitution of staff. (Where applicable.)
• Facilitating Terminations of Service/Resignations
• Typing a letter confirming the resignation.
• Preparing leave payouts. (Where applicable.)
• Completing a UI-19. (Where applicable.)
• Performance Audits
• Assisting with PMDS and IQMS queries.
• Capturing scores on PERSAL.
• Checking all documents.
Supervisory Experience (01 Jan 2023 to Date)
• Mentor and support the employees and interns’ development through the learning process.
• Ensure and maintain sound relationship among subordinates in the HR Department.
• Recruitment & Selection Processes
• Duties included: Update Job Description and Performance Appraisal.
• Shortlist Internal and External Applicants, Meet with HOD for Selection.
• Regret unsuccessful candidates.
• Update Organogram and Salary Schedule with New Starters Names and Dates and with any other movements.
• Inform IT, Office Manager and other relevant departments of new starters.
• Ensure that signed copies of contracts, job descriptions, Company benefit forms, PPM are received and submitted to the Human Resources Department on the first day of employment.
• Issue tools of trade to all new starters on the 1st day.
• Conduct exit interview. Agree on a Date for the return of all Company Property.
• Issue employee with a certificate of service.
• Collect Company Property before final payment is made.
• Ensure that all filing is up to date and that terminated employee files are removed from active employees’ cabinet.
• Obtain termination documentation and inform all relevant parties of resignations, dismissals, retrenchments or Ensure that the HR Report is submitted to the Head of HR.
• Ensure that Probationary Reviews are conducted within the required time.
• Update the Disciplinary Spreadsheet.
• Organize Disciplinary Enquiries.