Theresa Bathan

Supervise and oversee project reporting activities.
Collect, organize and compile data into a series of reports, ensuring timely distribution of Project
Management Reports (weekly and monthly).
Prepare, collect, and verify the Weekly and Monthly Progress Reports. Ensure they are reviewed and
approved, then upload them to GAIA, Qatar Energy, and CCC SharePoint, and submit them to the
client.
Monitor, oversee and track Manpower Reporting. Update & Calculates the Workforce Data such as
CCC & Engineering Manpower figures in NFS- Histogram Manpower data for Paris, Rome, Doha,
Barcelona Operating Centers detailing On-Site corresponds to Actual, Planned & Forecast Monthly.
Calculate manhours for various teams such as ENG, PMT, PROC, TSF CAMP Supervision, CCC
Process & Offsite.
Prepares the milestone acceptance form and upload it in sharepoint. Updates & maintains the Milestone
Sheet into Power BI.
Prepares and update the Project Cost Report on Monthly Basis.
Extract dashboard data for Company Comments Followup, Documentation Progress, and PIMS Data
in the Construction Portal and multiple Engineering disciplines and update the Engineering Deliverables
Status section in the Weekly & Monthly Report Company for comment review & for Monthly/Weekly
milestones and revisions production progress.
Manage the Client Comment Resolution Sheet by downloading it from the Engineering Doc Masters in
GAIA and obtaining a review summary. Track, address, and resolve client comments in a timely and
efficient manner.
Collaborate with the Head of the Department, Project Managers, Directors, and Operating Centers
across different countries to ensure consistent and standardized reporting.
Coordinate internally and liaise with the Client to gather their input and secure approval for the reported
information.
Supports and assist Tax Manager with contracts reporting, secondment agreement, WHT certificates,
and contracts for good.
Build a strong relationship and works closely with the project team leaders, Heads and managers to
timely collection of data.
Maintaining strict confidentiality regarding all information obtained becoming known as a result of job
functions.

Support the Business Unit by applying expertise and knowledge in various areas, such as selecting and
acquiring new resources for government projects.
Create and obtain approval for Service Requests and Contract Work Requests (CWR).
Oversee resource mapping in the Resource Management Information System. Review, analyze, and
correct onboarding and exit information for resources.
Facilitate the preparation of business cases, review cost-benefit analyses, return on investment
evaluations, and assist in coordinating approvals.
Manage staff augmentation, post job requirements on Naukrigulf, and oversee Onshore & Offshore
Resource and Workforce Planning. Coordinate with the IT team to address hardware and software
requirements. Ensure that newly onboarded resources undergo Safety Induction and receive ID
badges.
Prepare client invoices and validate vendor invoices.
Provide support to the Head of Enterprise Applications by maintaining detailed records, tracking action
items, and organizing meetings with vendors, including taking meeting minutes.
Support the dynamic nature of event and venue management within the ICT delivery program.
Maintain invoice reports for submission to the finance department. Keep the Outsourcing Resource
Summary and CV databank up to date. Format CVs for required resources and prepare Staff Approval
Requests for submission to the Supreme Committee.
Assist in formulating and maintaining the PMO support strategy, processes, procedures, tools, and
techniques in alignment with corporate standards.

Identify and manage databases of Technology Service Providers and Small & Medium Enterprises
(SMEs), ensuring target KPIs are met for each session and event.
Introduce new services and approaches by collaborating with stakeholders, partners, and service
providers, ensuring that SMEs undergo digital transformation on a quarterly basis.
Support SMEs in digitizing their businesses by helping them adopt solutions such as websites, online
shopping platforms, home delivery services, online payment gateways, and mobile apps.
Update company profiles, product catalogs, logos on the web portal, and archive them in drive folders.
Ensure that the information is also updated on the GoDigital website.
Create Cisco Webex accounts for valuable service providers and guide them on how to schedule their
events/sessions on the platform.
Maintain the session planning checklist, which includes confirming service provider dates, booking
venue facilities, coordinating with the Marketing & Communication Department for collaterals (e.g., e
invites, posters, social media templates), ensuring PowerPoint quality assurance, and overseeing the
execution of social media posts by MOTC Marketing and the service provider. Coordinate with IT
support to ensure smooth operation before the session or event.
Conduct research and prepare reports on new service/technology providers, digitization practices for
SMEs, new Qatari speakers, motivators, influencers, and innovative services to enhance the DTSME
program. Provide daily progress updates and prepare weekly reports.

Draft emails, memoranda, letters, reports, and other written materials for the President and the Board
of Chairmen.
Manage meetings, agendas, travel arrangements, appointments, and other logistical tasks for
business leaders, including coordinating technical support.
Oversee procurement activities, including handling supplier invoices, payment receipts, delivery
notes, quotations, purchase requests, and preparing purchase orders.
Assist in interpreting policies, rules, and regulations in response to inquiries, and redirect inquiries to
the appropriate personnel.
Manage HR activities such as processing leave requests, gate passes, daily reports, project
attendance, personnel records, and food allowance administration.

Issue project invoices to customers and manage the partner invoice clearance process, including status reports.
Regularly control and monitor all projects to ensure milestones are met as planned and maintain a positive cash flow.
Obtain Director approval for client and vendor invoicing, business cases, purchase requisitions, petty cash requests, and applications for payment related to resources in Government, Healthcare, Managed Services, E-Learning, Customs, Application Services, Technology, and Business Intelligence & Analytics.
Maintain proposal and contract documentation, purchase orders (PO), and statements of work (SOW) for all projects.
Oversee vendor management, staff augmentation, and resource management/workforce planning. Coordinate with Immigration Services regarding visas for offshore resources from Malomatia India, Oman, and Egypt. Also, coordinate with General Services regarding tickets, accommodation, and transportation allowances for offshore resources.
Raise GS/PO requests in the ERP system/SharePoint as required.
Liaise with Legal, Procurement, Sales, Finance Departments, and Business Units.
Support resource management (offshore services), document control, and maintain digital records as per company requirements.
Focus on client satisfaction, people development, and operations (client relations). Provide complete financial support for ongoing project management, including claims, timesheet management, vendor management, and project status tracking.
Store and maintain a repository of confidential company information, including project files, proposals, ORFs, contracts/SOWs, MSFAs, LOIs, revenue/cost sheets, LOIs/POs, business cases, vendor agreements, and client invoicing documents.

Prepare monthly and weekly reports for review by the project team.
Scan Local Purchase Orders (LPO) and submit them to the Project Manager and Head of Oil and Gas
for review and approval.
Assist the Head of Oil and Gas, Head of Civil and Infrastructure, Project Control Manager, Contracts
Manager.
Support the HR team by formatting the CVs of newly hired employees according to Medgulfs format.
Receive invoices, letters, transmittals, and other documents, and log them into the Microsoft Access
system for easy tracking.
Control the issuance of document and invoice numbers, while maintaining proper registers for letters
and invoices related to civil and oil and gas projects.
Register all incoming and outgoing correspondences, minutes of meetings (MoM), and technical
submittals for easy tracking.