Office Manager
Global Relocations LLC
Total years of experience :20 years, 10 Months
Duties:
➢ Overall responsibility for the smooth running of the office.
➢ Making sure that all office systems are managed and maintained, including Staff Recruitment Files.
➢ Producing documents, briefing papers, reports and presentations.
➢ Experience of managing a team of up to 10 staff members.
➢ Organizing and maintaining diaries and making appointments.
➢ Staff administration including visa application, holiday and sickness tracking.
➢ Assisting with the preparation of the monthly management accounts.
➢ Monitoring of staff timesheets time in lieu and holidays.
➢ Organizing meetings and ensuring senior managers are well prepared for them.
➢ Handle and control petty cash.
➢ Assists in the management, updating and maintaining of the company website.
➢ Maintaining & developing the office filing systems both on paper and computer.
➢ Identify, plan and execute implementation of new business streams.
➢ Ensuring that any concerns or complaints are dealt with appropriately.
➢ Involved with recruitment; dealing with ad responses, sourcing potential candidates and arranging interviews.
➢ Handle and oversee all quotations/proposals being sent out to clients.
Skills and Competencies
➢ Leading by example, providing clear management and leadership.
➢ Good office management skills and computing skills.
➢ Organizing maintenance of systems, document records, space management, etc.
➢ Self motivated with the ability to work on own initiative.
➢ Ability to come up with own ideas to take the company forward.
➢ Maintain control and account for the expenditures with minimal cost and administrative hassle.
➢ Can coordinate external recruitment and manage temps.
➢ Able to motivate a team and have excellent people management skills.
➢ Proof reading communications, documents and proposals.
➢ Report on office progress, identifying areas of concern or improvement.
Executive Secretary to the General Manager, Oct 2005 - Nov 2006
Executive Secretary to the Factory Manager, Jun 2003 - Oct 2005
Customer Service Assistant, Jun 2000 - Apr 2001
Sales Assistant, Oct 1998 - Jun 2000
Executive Secretary to the Senior Sales Manager, Jan 1998 - Sept 1998
Secretary to the Sales Manager, Mar 1996 - Dec 1997
Executive Assistant to the President, Jun 1995 - Mar 1996
Career Counselor, Apr 1995 - Jun 1995
Finished - Preparatory to Dentistry (June 1988 - October 1990) Undergraduate - Dental Proper (October 1990 - October 1992