THOMAS PEEDIKAYIL OOMMEN

Responsibilities. Review the performance of the articles in terms of sales and prepare repots to management regarding articles where to emphasis on maximizing profit margins. Make margin analysis studies and propose selling prices in order to maintain the margins at the desired level. Propose for discontinuation and liquidation of existing items. Preparing proposals for the introduction of new items.

ABYAT MEGASTORE CO, SHUWAIKH, KUWAIT
Present Job-Sep 2011 onwards
Demand Planning Officer
Responsible for maintaining stocks with maximum availability without overstock for the assigned articles- keep optimum stock.
Forecasting: Forecast for the replenishment of stocks. This is done with effective monitoring of billing as well as sales order booking. SAP program is used and inventory days of stock will be considered before final PO.
PO Management: Agreement is made with many suppliers to share the forecast in advance and they will prepare the material even before the official PO is released. Once the PO is released will prepare L/C and will arrange shipment without delay.
Tracking Special Project Orders: They are treated separately and will not be counted in the replenishment orders. Utmost care will be provided in order to fulfill these orders within the given delivery time.
Master Data: Creation and maintenance of Articles. It is an important task in SAP as the parameters controls the entire behavior of article.
Monitor Sales order Fulfillment: Inform sales and customer service if there is any delay in production, shipment, clearance which ultimately results in the delay of goods receipt.
Reports: Weekly and monthly reports like availability report and action plans for recovery if any out of stock situation is there.

Reservation and release from free stock and from free floating stock.
Make purchase orders for the items not available in the stock.
Fax the purchase orders to the suppliers and do the necessary follow up.
Once the proforma received verify it (description, price, payment, delivery terms etc), if any changes required get the revised proforma from the supplier.
Inform the concerned sales man about the availability and ETD of the material ordered.
Keep regular contact with the suppliers for the status of the orders and update the sales people about the same.
When the material is ready and arrange the shipment.
Follow up with the suppliers and forwarders for the dispatch details.
Once it is dispatched get the invoice copies from the suppliers and create consignments.
Follow up with suppliers for Original Documents to make sure that they are received before the arrival of shipment
Once the shipment arrived arrange the documents, get the translation done and hand over it to the clearing agent.
Claim the shortages & damages with suppliers and damages with insurance as well as suppliers.
Create Vendor codes for the new suppliers.
Make correspondences with suppliers for the terms and conditions of the L/C. Draft the bank application and send a copy to the supplier for checking the terms again. Once it is approved give the final application to the accounts department with necessary attachments to proceed with bank formalities. Keep the supplier updated about the L/C. For regular suppliers amend the L/C to include the new orders by increasing the amount and extending the dates.
Classification and Codification of Items
For new items find the product details from the catalogue or price list. If catalogue is not available collect it from supplier website.
Classify the item based on the Item Structure Hierarchy and enter the code in the system in such a way that it should be meaningful and easily understandable to both sales man and the supplier.