Executive Secretary/ Office Administrator
NStyle International
مجموع سنوات الخبرة :11 years, 10 أشهر
Responsibilities:
• Answers and screens phone calls of top management and prepare business correspondence.
• Maintains calendar schedule of CEO and President of the company
• Provides administrative support, responsible for handling highly confidential documents, protecting organization's confidential information, communication and information management, managing office, making travel arrangements, scheduling meetings and events.
• Maintains database of VIP clients with utmost confidentiality, maintains Loyalty Rewards Program database, and verifies and prepares Loyalty cards of clients.
• Assists in recruitment and manning through different job portals namely Caterer Global, Dubizzle, and company’s website and social media accounts.
• Attends through inquiries of clients through company’s website and emails.
• Conducts screening, initial interviews of applicants, schedules trade tests, and conducts reference check for shortlisted candidates.
• Assists in marketing activities of the company through social media accounts.
• Operates and use standard business office equipments.
Human Resources
Responsibilities:
• Runs an online recruitment system called SIVA hosted by JobStreet Philippines and evaluates resumés / curriculum vitae and qualifications of applicants
• Conducts phone interviews, facilitates cognitive and behavioural assessments for applicants, and prepares a database for evaluation and panel interview by the Recruitment Manager and Department Heads
• Conducts background investigation for the shortlisted applicants, and prepares pre-employment requirements
• Makes manning reports and assists in the skills matrix of employees
• Ensures that human resource files and records are maintained in accordance with legal requirements and company policies and procedures
• Assists in trainings, seminars, and events hosted by the department by making audio-visual and PowerPoint presentations, designs lay-outs for billboards and other printed materials
• Assists in inquiries for company policies, benefits, and programs
Responsibilities:
Purchasing/ Procurement
• Transacts with the engineers, managers, and consultants for different purchasing requirements and projects needed by the plant
• Sources for quotations from different vendors and suppliers, tabulates, and maintains organized spreadsheets and bid evaluation forms for assessment of the Engineering Department, Purchasing Manager, and Finance Department Head
• Selects vendors and suppliers with the most competitive bids, converts purchase requests into purchase orders, and ensures requirements are shipped and delivered on time in good condition, quantities, and quality.
• Evaluates and ensures that transactions are in line with the Standard Operating Procedures, compliance, and core values of the organization
• Executes administrative duties (e.g. responding to phone calls, faxing, photocopying of necessary files) for the application of sustaining department tasks.
Dean’s List (Third Honor Awardee) De La Salle Lipa College of Business Economics Accountancy and Management (CBEAM) 2nd Semester S.Y. 2006-2007 and 1st Semesters of S.Y. 2007-2008 and 2009-2010 Third place, Junior Philippine Institute of Accountants (JPIA) De La Salle Lipa Inter-Department Accounting and Tax Quiz Bowl 2008