Timoteo Sy

Assistant Secretary في Hill International

• المملكة العربية السعودية - الرياض
• يوليو 2014 إلى مايو 2016

DUTIES & RESPONSIBILITIES

General priorities of work: -

Attending and taking down notes for Minutes of Meeting
Answering the Telephone
Make folder for the read files at the beginning of the day
Processing of Incoming & Outgoing correspondence
Typing work: Processing of submittals
Duplication work: Filing work.

i. Read File - to prepare a reading file everyday based from the correspondence the Boss received from Contractor, Joint Venture Riyadh and other sources, Correspondence, Minutes of meeting, reports that the Boss prepared and forwarded to Contractors. Entertaining inquiries for prospective tenants for the western living compound in Riyadh.

ii. Typing Work - to determine the priorities of incoming typing work. Below are sets as order of typing priority.

 Mail Box, Facsimile and Telex
 Official Letters to Contractors, Service Recovery and to Amex Card Holders.
 Minutes of Meetings, Quarter Newsletter, etc.

iii. Filing Work - extra care had been exercised by me because the Company are dealing with three (3) or more distinct contracts. Auditable by my Boss in Riyadh. Also, the Company are dealing with two (2) kinds of filing systems namely:- The General Files & Contract Files - The files are the basis of our reference in our everyday activities, so I did strive to keep them accurate and up-to-date.




The order of priority of my filing work are: -

1. Contractors original letters must be filed promptly.
2. JV letters “ACKNOWLEDGED” by the Contractors must be filed promptly.
3. Incoming/Outgoing Mailboxes, Fax & Telex.
4. Clients (LITTON/RAYMES) correspondence must be filed accurately to the contract Package they are referred to. Outgoing/Incoming Memos. All other subject files such as Safety, Change Orders, Claims, Modification, MODA.