Office Administrator / Accounts Assistant
Adapt Middle East Trading LLC
مجموع سنوات الخبرة :9 years, 8 أشهر
Duties and Responsibility:
Administrator assistant to Managing Director, CEO, Managers and colleagues
Raising tax invoices/job invoice. Prepare documentation of invoices, staff record as instructed.
Daily and Monthly monitoring of incoming sales, financial statement, petty cash and etc.
Monitoring and purchasing of office supplies and consumables.
Daily and Monthly monitoring of receivable such tax invoices and payment received.
Arrange courier of ingoing and outgoing documents such tax invoices, contracts, payment receipt and etc as required.
Arrange order items for delivery and pick up as requested.
Checking of the monthly submitted staff pettycash report.
Arrange payment for staff against the submitted pettycash.
Arrange payment for utility and other expenses.
and Responsibility:
• Secretary to the CEO / Owner of the company.
• Administrator assistant to all colleagues
• First point of contact with people internal to and outside of the
organization with clients and colleagues of all levels and allproject.
• Act as General Accountant of the company and providing reports
and reviews of financial statement, receivables in the bank
statement, payable report and etc from Tally ERP and CRM
Software.
• Raising sales invoices/job invoice. Prepare documentation of
invoices, staff record as instructed.
• Report and reviews for attendance, salary, absence reporting,
annual leave, bonus and etc.
• Monthly preparation of staff salary in Head Office Payroll.
• Daily and Monthly monitoring of incoming sales, financial statement,
petty cash and etc.
• Monitoring and purchasing of office supplies andconsumables.
• Application for visa/cancellation process of staff.
AX
to Managing Directorand
Partner.
• Assisting and providing needs of the Managing Director and Partner
such as financial report, bank reconciliation and etc.
• Administrative Manager to all colleagues of all levels.
• First point of contact with people internal to and outside of the
organization with clients and colleagues of all levels and allproject.
• Act as General Accountant of the company and providing reports
and reviews of financial statement, bank reconciliation,
receivables in the bank statement, payable report and etc.
• Raising sales invoices/job invoice. Prepare documentation of
payment certificate, invoices, staff record as instructed.
• Complete report and reviews for attendance, salary, absence
reporting, annual leave, bonus and etc.
• Monthly preparation of WPS / staff salary in
• Prepares outgoing document transmittals and ensures proper submission to the relevant parties with an official acknowledgement of receipt.
• Utility payment such, DEWA, Telephone/Mobile Bills and etc.
• Assist colleagues with their needs.
• Follows document control procedures as per the Operations Requirement
• Maintains and controls document register and updates it regularly with all incoming and outgoing information.
• Distributes documents in a timely manner to the concerned persons in accordance with the distribution / correspondence protocol.
• Manages the proper storage/update of the documents soft copies in the online filing system.
• Manages the proper storage of the documents hardcopies in the appropriate physical location in accordance with the manual filing system.
• Administers the distribution / circulation of internal and external documents.
• Timekeeper, Process Payroll for site team for invoice.
• Utility payment such, DEWA, Telephone/Mobile Bills and etc.
and Responsibility:
• Utility payment through online; Invoicing of invoices from supplier.
• Statement of account of supplier reconciliation.
and Responsibility:
• Handling Cash of the Head Office and doing any cash transaction either cash in or cash out put in the head office
system; Handling Account Receivable or Account Payable Task using AX Microsoft Dynamics.
• Receiving and invoicing the invoice from all the supplier in the outlet and assist accounts department for all their need.
• Filling invoice or voucher through their significant folder and Maintaining/ organizing the files.
• Receiving and releasing cash / cheque from customer, staff and so on and sending it to the bank.
• Creating transaction voucher for each cash / cheque received and generate cash balance to cash on hand.
• Releasing cheques payment for vendor or staff as well as Monitoring or making bank reconciliation from bank statement
for the release cheque whether the cheque release is already withdraw by supplier or staff.
• Bank reconciliation and supplier statement of account reconciliation.
• Cash sales revenue and Credit Card/Amex Card revenue monitoring and reconciliation.
Major in Management