Purchasing Assistant cum Project Coordinator
Dimara International
Total years of experience :7 years, 9 Months
Provide pricing (quote) assistance to the Sales Department Team
* Provide administrative assistance to support activities of the Procurement and Project team
* Providing Purchasing and logistics support to the product management team
* Processing purchase orders for goods and services; advising staff on purchasing requirements
* Maintaining and securing the purchasing departments administrative records and data
* Organizing the on time delivery of purchased supplies to the company
* Contact suppliers to resolve missed deliveries, short shipments and pricing discrepancies
Project Coordinator:
* Preparing Quotation / BOQ / Tender
* Making sure that your team has the tools they need to execute the project.
* Helping with the documentation of each phase of the project, as well as making summary reports that will be
presented to the organization’s management team
* Providing support to project managers and business leaders when requested
* Thorough project documentation and file management
* Creating and reviewing of reports
* Knowledge of industry best practice
* Make certain that client’s needs are met as the project evolves
* Cooperate with the clients to identify and define project requirements, scope and objectives.
Working as part of a team and supporting the office manager. Responsible for the day-to-day tasks
and administrative & Sales Sec duties of the officeincluding covering the Reception area
* Receiving, greeting customers, and assisting their needs.
* Know all the Staffs for customer’s inquiry.
* Receiving incoming telephone calls and direct them to appropriate person.
* Receiving the incoming/outgoing courier and making the monthly inventory.
* Administering staff attendance records.
* Responsible for Directors Incoming/outgoing documents that requires his signature.
Encoding and keeping records of the Approvals.
* Administering stationary, pantry inventories. Supervising daily responsibility of Office Boy &
Cleaners.
* Responsible on issuing DAFZA Gate Pass for Customers/Guests.
* Arrange booking online with ARAMEX and DHL for delivery/pick-up
* Raising of purchase orders and Invoicing.
* Creating and modifying documents using Microsoft Office.
* Perform other clerical receptionist duties such as filing, photocopying collating, faxing ect.
* Assist Sales person regardingpurchasingproceduresforthepurposeofprovidinginformation,
* Direction and/or referral for addressing inquiry.
Preparing for Quotation, LPO, Delivery Notes and Invoicing for all jobs of the branch
• On time billing invoices distribution and follow up for payments
• Collection of payments/cheque’s from clients.
• Responsible for handling all payable and receivable accounts
• Opens sales orders for new jobs and sends it for printing.
• Receive, register, verify and process all invoices and ensure transactions are correctly recorded
• Handling Receipts (Petty cash Expenses)
• Follow up Payment (Customers & Suppliers Bill)
• Handles counter walk-in customers and assisting them in all printing requirements.
• Handles till counter and retail branch cash sales.
• Reconciling monthly supplier statements of payments.
• Coordination with sales team and production team and dispatch for delivery of jobs.
• Maintains records and files in support of
High School –