Ubaid Abdul Kalam

• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Advise senior management on a variety of operational, human resources, and financial issues
• Contributes to team effort by accomplishing related results as needed.
• Develop relationships with and act as liaison between senior management, supervisors/managers, employees, customers, designated vendors, government agencies and trade or industry organizations
• Implement and ensure continuous quality improvement initiatives
• Lead multiple administrative areas including areas such as Finance, Human Resources, Facilities, and Information Technology
• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Maintains continuity among corporate, division, and local work teams by documenting & communicating actions, irregularities
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Recommend and/or write requests for proposals (RFPs), review recommendations and participate in selection process

•Developed and sustained relationships with potential and existing clients by coordinating professional meetings, attending promotional events and providing effective administrative support.
•Handling projects with key focus on profitability by ensuring optimum utilization of resources.
•Ensuring that submittals are made on time and as per project requirements.
•Ensuring that all enquiries are received and quotations sent on time.
•Sending enquiries to our principals.
•Sending Quotations to Contractors.
•Tracking sales orders to ensure that they are scheduled and sent out on time.
•Read and analyze incoming memos, submissions, enquiries, quotations and reports in order to determine their significance and plan their distribution.
•Receiving emails and distribute to the concern dept. through MD.
•Follow-up with the quotations and payments.
•Preparing tables for enquiry and quotations.
•Open, sort, and distribute incoming correspondence, including faxes and email
•Supervise and train other clerical staff.
•Raising of monthly bills and follow-up, Reviewing & Checking All Site Reports.
•Handle telephone calls including responding to customer requests
•Coordinating with Accounts for Petty Cash after bill submittal.
•Delivery notes checked as per order made and keeping full records up to completion of delivery.
•Ensuring that all materials arrive as per schedule and alert all concerned if not meeting schedule.
•Ensuring that all works completed as per schedule and alerting concerned ahead of time of possible delays.
•Highlighting to all concerned any breach of contract by main contractor including deliveries, quality of materials, quantity, delays in delivery, extensions of bonds, extensions of time required.
•Checking that measurement taken is as per contract and ensuring that invoicing is done on time.

I am responsible for arranging transportation for the entire athletes &staffs to different venues.I handled350 buses for the transportation of staff and other VIP visitors. Also responsible for preparing shuttle schedule for the buses, time sheets of drivers, verification of invoices received from vendors.