Contracts and Legal Department Manager | Head of Contracts and Legal
Mitsubishi Electric Saudi Limited, KSA
مجموع سنوات الخبرة :17 years, 2 أشهر
Manage Contracts Management/Administration, Legal, Document Control and Translation staff, ensure performance meets agreed KPIs, safeguarding the company from unmanaged contractual & Legal risks. Setting functional targets and objectives aligned with the company's strategic vision and policies. Oversee contractual matters for core operations, offering tactical advice and recommendations, and successfully managing formal claims to mitigate financial losses. Cultivating a culture that leverages best industry practices for contract management. Organizing and delivering workshops and training for staff to continuously improve contract management. Review estimation and budget calculation and advise on Major projects bidding. Direct procurement strategy, standardizing terms and mitigating risks in high-value transactions. Develop and implement Legal strategy and maintain up-to-date legal documentation, ensuring timely renewals and compliance with evolving laws and regulations ensuring company’s compliance with the law, thereby safeguarding uninterrupted company operations. Oversea corporate governance matters, stay abreast of relevant laws and regulations for regulatory compliance and provide guidance to mitigate risks, protecting company’s intellectual property, and guide on employment related legal matters. Initiate and lead legal actions for dispute resolution, including litigation and arbitration, achieving a 100% success rate through meticulous due diligence.
• Established the Contracts, Legal, Document Control, and Translation Depts., enhancing org. structure and legal compliance.
• Built an effective Contracts Department to minimize contractual risks and maximize capitalization of budgeted profits across all commercial contracts. Developed and maintained strategic policies and procedures for contract management, minimizing contractual risks and enhancing the Contract Life Cycle Management process.
• Structured the Legal Department to meet organizational needs, established policies / procedures ensuring Legal compliance, proactive handling litigation, arbitration and bankruptcy claims, tracking Legal developments, and verdict executions. Secured favorable legal outcomes amounting to over $10M USD within one year.
• Spearheaded development of the Document Control Center, successfully archiving over 10, 000 supply & installation contracts and milestone documents, alongside 5, 000+ maintenance service contracts with corresponding completion documentation.
• Advised on Bid & No-Bid decisions, ensuring precise cost estimation, directed risk and contingency allowance considerations, and making sure risk identification and mitigation strategies for successful commercial outcome at the contract closeout.
• Formulated and implemented comprehensive policies and procedures ensuring systematic operations and adherence to best practices.
• Liaised with functional, regional, and executive management, providing strategic counsel on corporate contract s and agreements.
Led strategic direction setting at MELPA Private Limited, establishing long-term goals and analyzing market trends to identify and capitalize on growth opportunities. Monitored operations at Mitsubishi Electric Saudi Limited's Pakistan division, assessing efficiency and implementing improvements, ensuring alignment with strategic objectives. Drove business development efforts, leveraging industry expertise and strategic foresight to expand the company's market presence and drive growth. Oversaw financial performance, optimizing resource allocation and monitoring financial metrics to maximize profitability and achieve financial targets.
• Served as primary liaison for Melpa Pvt Limited, managing stakeholder relations and fostering strong partnerships to support strategic initiatives.
• Championed a positive company culture, leading initiatives that promote innovation, collaboration, diversity, and inclusion.
• Executed strategic decisions impacting organizational success, employing strategic thinking and sound judgment to navigate complex challenges.
• Recognized for outstanding efforts in successful sales with MELCO Certificate of Appreciation, securing a high-visibility elevator and escalator project in Lahore, Pakistan.
• Transformed Mitsubishi Electric Saudi Limited's Pakistan operations, achieving substantial growth in top line, gross margin, net profit, and workforce, earning commendation from Mitsubishi Electric Japan.
Advised and led on all contractual issues during the pre and post award stages, ensuring robust contract formation and execution. Spearheaded the development and execution of comprehensive contract management and risk mitigation strategies, aligning with organizational objectives to minimize project risks. Offered strategic counsel to internal stakeholders on commercial contracts management, claims resolution, and dispute avoidance, leveraging industry best practices and legal standards. Drafted bespoke standard commercial contracts, reviewed and analyzed terms & conditions with necessary amendments required in non-standard Contracts, variations / contract addendums, novation deeds, settlement agreements, legal notices, defense/arguments for litigation/arbitrations. Led contract negotiations with clients, vendors, and subcontractors to secure favorable terms, maximize business benefit, mitigate risks, and ensure contract compliance for milestone deliverables and performance. Identified and assessed contractual and commercial risks associated with bids & tenders, formulating tender qualifications, review estimation and contingency considerations to safeguard company interests. Supported project management by monitoring ensuring contract compliance and achievement of desired outcomes. Oversaw all commercial aspects of contracts/projects, collaborating with project managers, and stakeholders, and provided operational support to project management teams with contractual correspondence, risk and claim potential assessment or defense strategy.
• Implemented Contract Life Cycle Management, encompassing template authoring, contract creation, review, approval, negotiation, execution, performance analysis, expiry, and renewal.
• Led comprehensive Contract Life Cycle Management processes encompassing all stages from initial drafting and negotiation to execution, monitoring, and renewal, ensuring seamless contract operations and strategic analysis for continual improvement.
• Revolutionized contract management, slashing cycle times in half and driving unprecedented efficiency.
• Accelerated negotiation processes by a remarkable 50%, translating into swift contract closures.
• Doubled efficiency in contract creation with the adoption of uniform templates, setting a new organizational benchmark.
• Designed and implemented universal contract templates, dramatically accelerating drafting processes.
• Implemented a robust risk management strategy that diminished legal and commercial vulnerabilities by 80%.
• Negotiated astutely, capturing 20% in cost reductions while maintaining a competitive edge.
• Established corporate policies and procedures for contract management and administration.
• Managed and developed contracts administration team, enhancing functional expertise and driving performance excellence.
Drove MEP project financials, securing tender wins and overseeing projects worth over 1 billion SAR. Delivered major EPC projects, including Technical Buildings of PP13 Power Plants and MEP works of 4 high-rises towers in the King Abdullah Financial District. Guided tender strategy, analyzing and prioritizing for competitive edge. Adhered to precise cost estimation, aligning design and negotiations with project scope. Unified departmental efforts, verifying bid accuracy and driving cost optimization. Served as client liaison, managing contract inquiries and dispute resolution. Reported cost insights to executives, shaping financial strategies and bid pricing. Kept meticulous contract records, ensuring stakeholder awareness and compliance.
• Executed MEP systems installation for several Residential, Commercial, Mixed Use and Industrial projects, including Mina Emergency Hospital, Al Qasr Mall and numerous other strategic 132/380 KV Substation Projects.
• Crafted executive summaries from complex financial data, informing management on tender pricing and engineering solutions.
• Negotiated and finalized contract agreements, adeptly managing all amendments to secure favorable terms.
• Analyzed Invitation to Bid (ITB) documents thoroughly, providing accurate estimations and strategic guidance.
• Enforced adherence to approved procedures for direct cost estimation, including design, drawings, quantity takeoff, BOQ, vendor work packages, supplier follow-up, technical-commercial evaluation of vendor proposals/quotations, and negotiation.
• Reviewed project costs and budgets, closely examining indirect expenses and forecasting financial needs, such as site management, O.H and G&A expenses, design & engineering cost, financing cost, and risk & contingencies allowances.
• Finalized Bids ensuring the Technical and Commercial Offers are in strict compliance with tender requirements, including price BOQ, discount letter, conditions of offer, deviations, exclusions, project execution plan, work schedule, manpower histogram, s-curve, cash flow forecast, alternate offer, value engineering proposals, and any other required documents.
• Developed risk management strategies, producing risk tables and contingency plans for various project activities.
• Outlined tender plans with specific milestones, guaranteeing punctual and comprehensive bid submissions.
• Established and sustained strategic relationships with suppliers and vendors, crucial for project supply chain continuity.
• Innovated policies and procedures, driving internal development and productivity improvements.
• Advocated for programs aimed at enhancing operational effectiveness, embedding a continuous improvement mindset.
Conducted in-depth analyses of mechanical scopes in tender documents to ensure comprehensive understanding and accurate project forecasting. Diligently identified information gaps in ITB documents, initiating pre-bid clarification requests to clients and consultants for precision in project planning. Developed detailed cost estimates for mechanical work scopes, incorporating HVAC, plumbing, and firefighting system designs aligned with ITB specifications. Generated and scrutinized AutoCAD drawings, ensuring conformity to client specifications and project requirements. Executed meticulous quantity takeoffs from drawings, leading to the precise formulation of Bills of Quantities (BOQ). Crafted tailored work packages, engaging suppliers and vendors for competitive sourcing and procurement. Persistently followed up with suppliers/vendors, securing quotations/proposals and providing necessary technical clarifications to align with project specs. Evaluated quotations/proposals for technical and commercial viability, ensuring supplier offerings met stringent project criteria.
• Reviewed and refined technical and commercial offer conditions, ensuring project offers are competitive and comprehensive.
• Assessed project work schedules, manpower histograms, and cash flows to forecast project financial health.
• Implemented value engineering solutions, optimizing project execution timelines and costs.
• Managed variation orders and claims with expertise, ensuring proper handling and evaluation to protect project interests.
• Engineered risk management strategies, creating risk tables and allocating contingency budgets for mechanical work activities.
• Compiled costs and crafted executive summaries, presenting MEP project estimates to top management for strategic decision-making.
• Fostered strong relationships with clients, suppliers, and vendors, nurturing a network of strategic partnerships.
• Contributed to the implementation and transformation of policies, setting goals and plans that enhance internal work development and boost productivity.
Steered the tendering process, expertly drafting and executing contract agreements to select most suitable contractors/vendors, ensuring project objectives were met efficiently and safely. Led infrastructure and construction efforts for the AGL administration building and adeptly handled repair contracts for refinery process equipment. Initiated and supervised tender calls to qualified contractors, ensuring alignment with project requirements. Facilitated site visits and pre-bid meetings, providing clear job explanations to prospective bidders. Coordinated bid openings, strictly adhering to ITB timelines and ensuring transparency in the selection process. Directed negotiation meetings with bidders, guiding the commercial and contractual discussions to favorable conclusions.
• Achieved significant savings by negotiating the re-tubing of a crude oil heater for a 20, 000 BPSD Light Crude Unit, trimming costs by Rs.0.8 Million on a Rs.5.5 Million contract.
• Oversaw the construction of a 42, 000-barrel capacity Naphtha tank, successfully managing a project valued at Rs.16.5 Million.
• Pioneered project costing and budgeting strategies, actively contributing to the development of resource plans and contract policies to optimize financial resources.
• Streamlined the contractor pre-qualification process, enhancing the selection efficiency for project bids.
• Implemented a meticulous ITB documentation process in collaboration with the Design & Engineering Department, ensuring comprehensive technical, contractual, and financial details.
Responsibilities / Activities:
• To prepare quotation, necessary documentation and submission of tender for the products like DG Sets, Motors, PLCs, Transmitters, sensors, UPS, Circuit breakers, Relays, LOGOs etc
• Project and business handling
• Correspondence of customers queries
• Dealing with suppliers
• Order execution
• General administration
لقد تم حذف الرابط بسبب انتهاكه لسياسة الموقع. يرجى التواصل مع قسم الدعم لمزيد من المعلومات.