Administrative / Accounts Assistant
Everdigm Heavy Equipment and Machinery Trading LLC
مجموع سنوات الخبرة :17 years, 10 أشهر
Prepares Financial Statements.Records all transactions through journals and vouchers of company's various accounts; Prepares Statement of Cash Flows, Aging of Receivables, Bank Reconciliations; Preparation of monthly Balance Sheet and Income Statement in local and foreign currency; Monitors company's receivable/payable accounts (local and international), petty cash funds, Customers Post Dated Checks, security deposits; Responsible for all bank transactions: deposits, withdrawals, online bank transfers, Telegraphic Transfers (T/T), Letter of Credit (L/C); Monitors and control daily and monthly expenses; Process monthly payroll for staff in Dubai and other affiliates through WPS; Prepares and reviews staff annual leave and end of service benefits in accordance with UAE existing labor law; Maintains and process new/renewals of Labor, Visa, Trade Licence, Registrations and Insurances ensuring all contracts are up-to-date; Prepares various correspondents and other legal documents;Prepared Commercial Invoices and Packing list of products for export; Performs other duties that may be required/requested by the General Manager.
• Preparation of monthly, and yearly Financial Statements.
• Responsible on overall Finance and Accounts related activities.
• Prepares Statement of Cash Flows, Aging of Receivables, bank reconciliations, month-end adjustment, Payables, Payroll processing (WPS), monthly and annual budgets.
• Liaise with shipping companies, banks for import/export required documentations e.g. Commercial Invoice, Packing List, Packing Details, and L/C Documentation
• Preparing various correspondents and other legal documents.
• Liaising with Government Offices such as Labor and Immigration Department for processing New Visa, Labor Contract and Visa Cancellations, MOF, DED, MOE, RTA and other government offices.
• Process renewals of company Trade License and Business Permits; equipment, vehicle and medical insurances, office tenancy contracts and other related matters which require close monitoring of validity periods.
Prepared Bank Reconciliation Statements, Statement of Cash Flows, Petty Cash Vouchers and Replenishment, Local Purchase Orders, Check Payments and other accounts related issues
Maintained Petty Cash Fund
Accepted payments and prepare corresponding Statement of Accounts for clients
Prepared various correspondence to different Local Dubai Authorities, clients and suppliers
Answered telephone calls and transferred to respective person
Arranged meetings, hotel accommodations, itineraries for the General Manager ensuring everything goes well according to schedules or to make necessary adjustments when needed
Prepared contract for new owners, Ownership Certificates, No Objection Certificates (NOC), Memorandum of Understanding (MOU) and other documents required by the General Manager
Attended various queries through e-mails and telephone calls.
Responsible for all transactions of the branch such as credit and cash sales transactions, maintenance, deliveries and disposal of stocks
Assisted clients about their inquiries on company's products and services (indoor and outdoor services, photo printing, personalized stuff, photo and video outdoor bookings)
Promoted company's new products and services
Trained and supervised new staff
Prepared and maintained cash vouchers, petty cash, and revolving funds
Ensure that highest quality customer service is being met
Handled disputes between staff and clients/customers
Maintained the cleanliness of the branch.
Reported directly to the General Manager
Responsible for all transactions of the branch such as credit and cash sales transactions, maintenance, deliveries and disposal of stocks
Prepared and maintained cash vouchers, petty cash, and revolving funds
Assisted clients about their inquiries on company products and services ( indoor and outdoor services - photo printing, personalized stuffs, photo and video outdoor bookings)
Trained new staffs
Reported directly to the General Manager
Ensured that highest quality customer service is being met
Handled disputes between staff and clients
Maintained the cleanliness of the