Usamah Zariwala

• Receive Recruitment Request from business units for requested positions and check details for position specifications to initiate process of recruitment.
• Source CVs for requested positions by using recruitment method such as walk in, job portals, social media, recruitment agencies etc to match position requirements with candidate profile.
• Conduct shortlisting of candidates through telephone screening to confirm suitability of candidates to requested position and advise business units on the outcome of shortlisting.
• Check candidate documents for compliance to company policies and Government regulations and forward to business unit for approval, schedule technical interview with business units and follow up on feedback.
• Review documents received by the business unit and forward to Manager, HR for approval to initiate process of employee mobilization.

 Managing recruitment trips of different units (Civil, Mechanical, E&I, IM etc.) for longterm/ shutdown contracts.
 Sourcing and screening of non-manual (white collar) professionals for different departments.
 Preparing accurate report to update the concerned departments on their open requisitions.
 Finalizing personnel file for each candidate mobilized before their arrivals and submitting to payroll upon their arrivals.
 Arranging technical interviews between project delegates and candidates.
 On-boarding of new comers and providing short orientation.
 Coordinating and updating different departments on their requirement status.
 Handling recruitment agencies for regular follow ups on mobilization status and candidates line up for upcoming recruitment trips.
 Maintaining detail logs for tracking candidates and regular check on visa validity and other critical information.
 Applying work / shutdown visas for the given projects and solely responsible for their mobilization and documentations within the time frame.

 Responsible for multiple projects from sourcing till mobilization of candidates.
 Sourcing & Screening candidates for specific vacancies from job portals and overseas agencies.
 To follow up for visa processing and manpower arrival with several departments.
 Keep applicants updated regarding their status in the recruitment process.
 Preparing Demand letter and Job Order for the overseas agencies.
 Coordinating with Indian Embassy, Kuwait for processing of demand letters.
 To liaise with overseas recruitment agents to gather all required documentation from applicants.
 Client and agency follow up for manpower mobilization.
 To keep all recruitment reports up to date and accurate.

 Handling Leave/ Resignation/ Termination process of the employees (90).
 Preparing monthly Timesheet and Overtime for all employees in Oracle ERP.
 Preparing monthly Invoice for Clients.
 Preparation of all forms of communications to provide information to Ministries, Manager of Projects,
peers, subordinates and to communicate with other Departments.
 Document/ record information, maintain files, process all paper work, and to perform day to day
administrative tasks.
 Coordinate with others to receive or submit regular reports / forms in time.
 Arranging, coordinating meetings / Conferences as required.

 Understanding client’s business and their exact requirement for sourcing right talent.
 Sourcing & Screening of the resumes and taking initial interviews of candidates.
 Creating Job Description and posting on job portals and other networking sites.
 Use of website like ‘LinkedIn’ for headhunting and referencing.
 Involved in handling of Mid - Senior level requirements for top IT Corporate.
 Utilizing job portals (Monster & Naukri) and internal database for sourcing right talent.
 Hands on experience in Headhunting, Referencing, and Mapping.
 Use social and professional networking sites to identify and source candidates.
 Well versed with the recruitment software called HIRECRAFT.

 Product and Process Training to the new recruits.
 Handled batch of 25 Trainees.
 Arranging all required Training materials to ensure smooth flow.
 Involved in Bulk Hiring and taking up final interviews.
 Delivering process training in stipulated time efficiently.
 Training on Soft skills & Selling skills.
 Handled OJT and Refresher Trainings.
 Interacts with the quality team to seek feedback on the new joiner’s performance.
 Providing minimum 90% certification of the Training Batch.

Clients: - Qatar Gas, Omnix, Qatar Petroleum, Pitney Bowes etc.
Key Responsibilities:
 Successfully handled Administration & HR Generalist responsibilities.
 Handling employee’s grievances and coordinating with HR manager for any assistance.
 Getting the new requirements from USA and Middle East clients by doing cold calling.
 Sourcing and Recruiting right skilled candidates matching client’s specification.
 Understanding the given requirements from the respective business unit head by regular meetings &
act accordingly.
 Initial screening of the candidates and modification of resumes.
 Follow up with the clients & candidates and fixing the interviews.
 Organizing events for employees on different occasions under given specific budget.