عثمان Ahmed

Duties and Responsibilities
• Leading and managing staff and project on district and provincial level
• Grant Cycle management from application phase to selection and controlling of SMEs
• Conducting coordination meetings with Donor, employees and SMT
• Managing different other project activities i.e., access to finance, crop insurance, training and development
of SMEs
• Facilitating teams in awareness sessions on Access to Finance (Crop Insurance and Loan products) on
district level.
• Raising awareness about different Agri Business Loan products to all the targeted Districts
• Managing SME grants of 0.5 million, 2.5 million and 30 million beneficiaries
• Planning and managing different events of project i.e., Business plan development, financial literacy,
exposure visits, business trainings etc.,
• Managing financial aspects of projects including budgeting and grants.
• Hand holding of SME in procurement of PKR. 30 million machineries.

• Conducting coordination meetings with employees
• Developing strategies to make better assistance for Afghan Refugees
• Leading the team of eight educational, legal and GBV Components
• Leading team on day to day tasks and assignments
• Leading the Legal and GBV team on different activities
• Coordination with UNHCR
• Presenting the project activities to SMT and donor visits
• Developing understanding with community and outreach volunteers for project activities

Handling Clients
Meeting timelines in accordance with SOPs and DIP Managing inflows and outflows with finance team
Preparing Root and Cause Analysis
Dealing for upcoming projects and in pipeline

Advertisement of upcoming vacancies
Managing payroll, leaves, attendance, conflict management and JDs of office and hospital staff
Supervising Recruitment process from advertisement to interview grids and selection

Managing the overall operations of the company.
• Training and monitoring the staff
• Dealing with LMRA, GOSI, MOIC, etc.
• Holding monthly meetings with the employees to give information, take feedback and review progress.
• Identifying inefficiencies and making recommendations for improvements.
• Motivating employees to increase productivity
• Representing the company at different events and exhibitions.
• Marketing the services of the company through different platforms.
• Overseeing the accounts payables and receivables.
• Reporting on a weekly basis to the Managing Director.

• Time sheet submission of employees to finance department and calculating working hours of employees.
• Conflict management in organization
• To supervise regular data collection through implementing partners and ensure quality of the data by random verifications and validations
• To record, manage and preserve monitoring and evaluation data in a safe and accessible way
• To analyse and discuss findings based on regular monitoring data
• Support team in developing the annual and six monthly organisational reports.
• Support team in dealing with any other tasks as may be required
• Financial reporting to donar
• Maintainance of financial documets
• Recording cashflow

• Maintain the accounting record with IUCN policies and procedures and the donor requirements.
• Report Manager Financial and Administrational -IUCNP on all important issues.
• Monitor the staff personal accounts.
• Internal/external audits of the project in close coordination with Country Office.
• Assist the Manager-BPO in the budgeting and Human Resource planning process in close consultation with the Manager IUCNP.
• Prepare Funds request on monthly basis and send to the Country Office.
• Improve systems and procedures to enhance internal controls & comply as required.
• Perform tasks and duties of other members of finance and accounting team in the absence of or on the instruction of Manager Finance-IUCNP.
• Responsible for receiving, checking and filing time sheets of Quetta based staff.
• Manage the day to day activities disbursement of cash/cheques. Check overtime claims of support staff before Head of Office signs them.

• Keep track of the budget and ongoing purchases.
• Coordination with Monitoring, Evaluation and Learning Unit to ensure the right path of the activities.
• Seed Money (capital) distribution to entrepreneurs group.
• Management for business incubators for vulnerable i.e. identifying beneficiaries, material required for incubators, routine work for incubators
• Assisting manager in daily updates from business incubators
• Maintaining time sheets of Project staff
• Identifying vulnerable males and females for vocational trainings.
• Processing purchase requisitions and vouchers
• Assist project officers and managers in maintaining the record.
• To coordinate with staff and ensure all the activities are as per schedule.
• Holding regular meeting with staff about the ongoing purchases and utilization of budget according to cash flow of the month.
• Preparing and maintaining cash flow forecast according to detailed implementation plain.
• Assist manager in the field to identify true beneficiaries.
• Follow-up from procurement office, operations and finance about the purchase order and payments according to the cash flow of the month.

• Helping draw up plans for future personnel needs Recruiting
• Providing staff trainings in required deparmtment
• Operating pay and benefits policies
• Counseling staff about any problems they may have, either at work or personally
• Oversee employee services such as health and safety and social facilities.
• Time sheet submission of employees to finance department and calculating working hours of employees.
• Conflict management in organization
• Procurement of required material as per the organizations police and procedures