Document Controller / Admin Officer
Fatima Fertilizer Company Limited
Total years of experience :16 years, 3 Months
Same as Descon Engineering Ltd.
• As an admin officer, independently handling the personnel administration tasks including, boarding and lodging reservations, hotel booking, travel arrangements, personal leave / vacation tracking, and other general administrative tasks.
• Making arrangement for transport & logistics, Department attendance, Visa Arrangements, Visitor’s handling issues, etc.
• Managing and producing multiple documents about contracts, tenders, claims, design calculations, method statements, standard operating procedures and design & construction reports based on respective requirements.
• Managing all incoming and outgoing communication with clients, consultants, sites and stakeholders.
• Organizing multiple profiles in accordance with the current company regulations.
• Providing documentation management support throughout the company, including head office and multiple sites.
• Managing and maintaining soft copies of private and sensitive documents.
• Defined and implemented a secure archive / purge process for old and sensitive information.
• Managing all hard copies of sensitive information and records, retrievable as per Company Filing Code System.
• Review monthly department expense report and cost control report & making departmental budget.
• Maintain computerized database program to ensure document management controls.
• Maintaining records of the NCRs, assistance in closing the NCRs.
• Issuing controlled documents and construction drawings to Sites for Implementation.
• Assigning unique identification numbers to all documents and drawings for internal security control.
• Maintain internal control system which ensures the quality correspondence management.
• Maintain the Integrated Management System records.
• Maintain internal control system which ensures that correspondence is correctly collected, processed and posted.
• Preparing reports for head of contracts management department.