Secuirty Coordinator
ActionAid International
مجموع سنوات الخبرة :19 years, 4 أشهر
*Advising the senior management and staff on Action Aid global Security Management Policy and minimum security standards.
*Drafting and keeping up to date and implementing country security plans and procedures reviewing security plans produced by field teams.
*Carrying out quarterly risk analysis (using AA security matrix )
*Assisting senior managers to monitor the effectiveness of security management, assessing and flagging issues of non compliance to senior management and making recommendation.
*collating organization wide lesson learned on staff security.
Producing monthly SMT report on safety and security risk and organizational performance.
*Providing oversight in the compliance of AA Pakistan Security policy, procedures tools and system by all staff members of the organization.
*ensuring safty and security contingency plans are in place for all offices of AA Pakistan
*conducting regular assessment of all offices of AAPK and its program to ensure adherence to policies and procedures.
* As a member of country crisis management team supporting the CD in handling, in accordance with applicable crisis management protocols.
*coordinating procurement of security related equipments and services (consultancy, professional risk assessment and operational services.
*Participating and engaging with global SFP forum with cluster security champion and global security advisor on staff security issues.
*building strategic linkages and good working relationship with inter agency security forums including UN/INGO/NGO;s.
Administration
• Handling Visa Matters of National and International Staff of Action Aid.
• Filing, Record keeping, Correspondence with Other INgo’s
• Supervise support staff, Cleaner, Gardner, Drivers
• Maintenance of Building, and equipment, keeping cleanliness of building
• Deals with paper media for Advertisments and tender release
• Release security advisory for the staff travelling nationwide
• Lease agreements /Contracts; building /Rental car services
• Correspondence with Insurance companies for vehicle, building insurance
Procurement:
• Procurement of Food items/seeds and livelihood items (goats, Cows and hens for the European Union funded Food Facility Project, Dated Jan 2010 till Dec 2011for the IDP;s of Swat and Shangalah
• European Commission funded Regular project :provided procurement of 60 handpumps and 120 toilets material at 60 different Bricklin areas of interior Punjab dated Jan2010 till December 2011
•Procurement of Emergency relief (food kits, health kits, household kits and items provided funded by DEC phase 1 started 2010 till 2012 for area Office Karachi for the DECII phase project started in July 2010 toll Nov 2012
•Providing Procurement /supplies to DEC II Project for Sindh (Thatta) started 2010 till 2011Pakistan for the procurement of livelihood items; shelter materials. through implementing partner Aalst DA 42
•AUSAID project Procurement of Emergency supplies in districts Kot Adu and layyah;interior Punjab started in July 2010 till Dec 2012
•UNDP funded short term project for Disaster risk reduction of coastal area of Sindh; involved in procurement of DRR material dated 15th Oct till 30th Nov 2012
•Procurement of Vehicle Toyota Hilux model 2010 for area office Karachi Mode
•Involved in procurement of livelihood items for Action Aid’s Regular Italian Cooperation project of Livelihood (goats, hens, fertilizers and seeds) that is started in Feb 2013 will run by October 2013.
•Providing procurement support for the regular DFID, EC Brickiline, and Italian embassy regular project
•Good Negotiation skills in terms of getting services and Products from vendors.•Procurment for Badin flood Effectes.Food items and Hygine kits, shelter material, October 2011
•Procurment of material and release of contracts form June 12 to Aug 15 2012
for the construction of 2500 Shelter and toilets in the district Thatta and Badin, funded by European union.
Inventory Management &Logistics and Vehicle managment; facilitates area office in terms of Vehicle maintenance requiremnts and querries, Other then that responsible for Vehicle insurance with a reputable insurance company
Event Management skills and attended trainings/workshops at ActionAid:Organized Country Strategy plan of ActionAid event 2 July 2012 till8th July 2012 for 100 participanat and Shangrilla Murree.Attended and Organized logistical arrangement of 45 international staff of Actionaid from the 42 countries at Regional office of ActionAid for the Basic Emergeny response training conduted by International emergency Crises Team(IECT) held on 2nd Dec 2012 till 8th Dec 2012 at Bangkok, Thailand.
Attended /Organized Leader ship training held on Empowering and Developing women for today’s leadership; dated 7th Jan 2013 till 9th Jan 2013 conducted by PIMS
.
Achievements at ActionAid; Pakistan :
Being Procurement focal person in ActionAid Country office and working with different regular and short term projects including Livelihood, Early emergency response I have been selected out of 42 countries as a member of International emergency Crises team (IECT)which has 150 members existing
( under the theme of Logistics/procurement.)
Maintained the consortium general administrative files including but not limited to internal and external correspondence, facilities, contracts, personnel, and appropriate subject files.
•Provide and supervise clerical services, including but not limited to translating, data entry, word processing, and collating documents, and preparing materials and reports, in support of program objectives.Assist in staff visa cases and liaising with government departments when requested.Provide support to Monitoring officer in logistic arrangements for the registration Monitoring exercise Afghan Refugees .Maintain appropriate and adequate communications systems and ensure that communication equipment is maintained in good working order, as assigned
Organized Participated in UNDSS meeting based Peshawar. provided timely updates on security situation at field,
Logistics Responsibilities :
Facilitation in tendering/ procurement of prefabricated homes for Bagh and Danna;Kashmir 2005 Earth Quake effectess )at Rise project early recovery Rise project(international Rescue committee)
•Delivery of Medical supplies and Tents such as Stracher, first aid kits to the local Basic health Units for efectes Identification of secure Warehousing (in terms of proper location, storage capacity and quick access to the rescue area) for the imported medical supplies (sent by New York head Office of IRC)at International Rescue committee Peshawar Office .Manage all commodity movements, including secure warehousing, inventories, delivery of Donated assets to local partners at IRC, with proper way bill and documentation and distribution process following IRC policies
Ensure timely collection of donted Items for Pakistan KPK flood effeectes through port agents Ensure adequate transport means and review transport related documentation / contracts to ensure no exposure for the organization.Provided timely agreement with rented vehicle.
Fleet management as per program schedule (on weekly basis)
• Worked as a Lecturer in Abasyn Institute of Information sciences .Peshawar Pakistan
• I use to teach Principles of Accounting, Management,
Organizational Behavior, Business Communication. For M.B.A, M.B.A (I.T) BBA & BBA (I.T) students.
• Arrange meetings.
• As a customer services officer I used to handle all the customers regarding there problems with mobile connection
• Billing, CSF forms, filing up records, Implementation of new strategies to increase sales.
• Deals in advertising, marketing. Conducted interviews for hiring purpose
• Evaluating a candidates past performance, Attitude towards work
• Experience related to the job, Temperament, Honesty, Salary last drawn
• After selection I use to deliver 1 hour daily a sort of orientation
• This is the major part in selection n processing, giving new employees knowledge of what Supervisors and co workers are like, how long should take to reach standards of effective work.
• Encourage them to seek help and advice when needed
