Group HR Officer
Al Shaali Group
Total years of experience :10 years, 6 Months
Manage the full scope of human resources operations activities, including but not limited to hiring & on-boarding, Off- boarding, compensation and benefits administration, employee relations, employment laws and regulations, health and safety
Managing the company strength of 400 employees and reporting to Chief Financial Officer/ Group HR Manager.
Acts as liaison between employee and management to answer questions or concerns regarding company policies, practices and regulations.
Department In-charge, managing the HR & Admin Team.
Manage, negotiate and confirm yearly renewal of medical and other admin insurances.
Assist in talent acquisition and recruitment processes including (Sourcing, screening CVs and interviewing), liaising with Recruitment agencies and provide requirement to source appropriate candidates
Assist in development and implementation of human resource policies to foster continuous improvements in efficiency and effectiveness of human resource department.
Conduct effective, thorough and objective fact-finding investigations, where appropriate, to help achieve closure on employee relations issues & grievances.
Using HRMS system for Preparing monthly payroll, leave management & End of Service calculation.
Implement and develop policies regarding work conditions, performance management, disciplinary procedures.
Manage the off-boarding processes: process all exits including generating an End of Service, all required paperwork and processing separation.
Monitor, and ensure timely periodic payments requests for all company-utilities accounts (FEWA, Ajman Sewerage, Etisalat) before respective due dates.
Ensure that all PR related works are completed on time.
Ensure fair treatment and implementation of the company’s human resource policies for all employees.
Ensure compliance with labor regulations, manage and maintain employee files and records in electronic and paper form
Prepare effective reports and presentations for Group HR Manager/CFO.
Support HR operational tasks and assistant to all business units.
Responsible to co-plan and implement the overall attraction, recruitment and selection strategies in alignment with existing approved manpower plan, processes & budget.
Recruitment: Posting Ads, screening CV’s, Conducting Initial interviews and reference checks.
New Employees: Prepare Employment contracts, Inductions, Visa applications (Documentation, Online applications and follow up) and Insurance additions
Provide complete set of documents to the PR Officer for visa processing procedures.
Complete On boarding formalities and Induction& Orientation to new employees on their first day.
Handling employees' queries related to joining, compensation & exit.
Provide assistance to employees at all levels in accordance with the company's policies and procedures.
Preparing monthly payroll & answering employee queries. Leave Settlements, maintain annual leave and sick leave records
Aware of all disciplinary actions of the company and accordingly prepare warning letter for the employee.
Handling Resignation/Termination of employees & make sure proper handover is done
process employee separation procedures including the conduct of exit interviews and preparation of final settlement.
Prepare & submit weekly/monthly status report to Group HR Manager.
Handling Clients and all Blue & White-Collar requirements.
Sourcing candidates as per client's requirement.
Headhunting - identifying and approaching suitable candidates.
Recruiting Industry specialized in Construction, Manufacturing, Real Estate, Retail, Fashion etc.
Using different job portals like Naukrigulf, Monstergulf, Dubizzle, Linkedin, Khaleej Times and other social networks.
Briefing the candidate about the responsibilities, salary and benefits.
Negotiating salaries and finalizing arrangements between client and candidates.
Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programmes.
Drafting of Call Letter, Offer Letter, Appointment Letter, Confirmation letter etc.
Coordinating with local agents for Blue collar profile.
Taking care of Junior / Middle and Senior level Requirements.
Handling Client Interview fulfilling the Requirement as per the demand.
Recruiting Industries like Construction (Building or Infrastructures), Oil & Gas, Refinery & Petrochemicals, Hospitality, Manufacturing, Marine & Dredging, Retail, FMCG, IT, Ship Building, Electronic & Instrumentation, Steel Plant etc.
Talent acquisition through job portals (Naukri.com, Monster, Times job and LinkedIn) references, Advertisements, Walk-in Interview, Mass mailing, job posting & Communicate with the Agents.
Scrutinization of the Candidates (Screening, Shortlisting resumes, Conduct Telephonic or Skype Interview) as per the client requirements based on skills, projects and education background, no. of years of experience and relocation aspects.
Attend and Part of the Two MEGA INTERVIEWS 2014 (SABIC & PETRO RABIGH).
Knowledge of all Middle East Countries Attestation process.
Offers & Follow-ups:
o Salary Negotiations with the candidates and facilitating the joining process.
o Ensure the Candidates join the organization on the Schedule joining date.
Reports:
o Maintaining weekly MIS report (Track Sheet) to the Departmental Head.
o Generated reports on regular basis that includes Candidates joined & Offer Declined.