Vaishnavi Vaishu

• Processed and validated site invoices to ensure accuracy and compliance with company policies.
• Managed Clinical Trial Agreements (CTAs), proforma processing, sponsor invoicing, and budget setup activities for
global clinical studies.
• Coordinated end-to-end site payment processes across APAC, EMEA regions ensuring timely and accurate
payments.
• Worked on study amendments, budget revisions and payment tracking activities in compliance with sponsor
requirements.
• Supported multiple clinical study protocols while collaborating with cross-functional global teams and stakeholders.
• Handled sponsor invoicing, reconciliations, and financial tracking using InSite and related internal tools.
• Reviewed and validated site invoices against study budgets, visit schedules, and sponsor requirements.
• Worked on CSM Salesforce tickets to provide site support and resolve study-related queries within defined timelines.

• Served as a core team member in the Purchase to Pay (P2P) department with a strong focus on end-to-end invoice
processing.
• Handled freight, PO, Non-PO, and direct invoices, including daily indexing and validation.
• Performed two-way and three-way matching with PO and GRN to ensure accurate invoice verification.
• Actively processed and verified vendor invoices to ensure timely and accurate payments.
• Managed AP escalation mailboxes and resolved queries efficiently.
Coordinated closely with finance and procurement teams to clear pending invoices and support month-end
•
activities.
• Reconciling EDI reports and maintained payment trackers to support reporting and audit requirements.
• Managed credit notes and initiated credit investigations in collaboration with vendors.
• Followed up on ageing invoices to ensure closure and timely payment processing.
• Maintained strong relationships with clients and internal stakeholders to ensure smooth operations.
• Investigated and resolved backend system errors, contributing to process improvements and query.