Vanessa Mascarenhas

To provide confidential & administrative support
Screening telephone calls and enquiries and handling them when appropriate.
Organising and maintaining detailed calendar of events, due dates and ensuring tasks and activites occur as scheduled.
Time & Expense reporting
Arranging and scheduling meetings, notifying participants, confirming dates and times, reserving meeting sites and preparing materials needed at the meetings.
Providing Complete Assistance to visiting Managing Directors and setting up their meeting schedules while in India.
Review incoming emails, faxes and post; initiates replies as
appropriate; route matters requiring action by staff etc. and
follow-up to ensure actions are completed.
Arranging international & domestic air travel, visas, accommodation & car rental bookings.

Setting up client meetings in India and abroad
Completely handlying the MD’s diary
Complete Travel arrangements in India and abroad
Constant check on emails & providing responses wherever required
Providing Complete Assistance to visiting Managing Directors and setting up their meeting schedules while in India
Co-ordination with other departments

Updating appointments, calendar and address book;
Checking mails, receiving forwarded phone calls, voice mails etc;
Client correspondence
Analysis of fortnightly business reports;
Invoicing request generation;
Time and expense reporting;
Providing assistance in printing & formatting of reports and engagement letters etc;
Bookings for offsite meetings, dinners etc;
Assistance in collection follow-up; and
Assisting in other admin matters - phone, laptop related problem fixing etc.
Updating databases
Assistance in resource scheduling;
Bookings for group meetings; and
Assisting with firm events
Conducting In-house Secretarial Trainings
Handling the logistics of Training sessions
Travel Arrangements in India and abroad
Providing secretarial assistance to visiting Partners / Directors
Locational QRM Co-ordinator

Internal & External Correspondence
Scheduling of Meetings & Appointments
Travel Arrangements
Attending Workshops & Exhibitions
Market Visits
Follow-ups
Attending Customer Concerns
Co-ordination with other Departments
Attending Seminars across India

Internal & External Correspondence
Scheduling of Meetings & Appointments
Co-ordination with other Departments
Travel Arrangements