فانيسا Pinto, GENERAL ACCOUNTANT / PROJECT CONTROL (Technical Ast) /  PAYROLL / PROJECT ADMINISTRATOR

فانيسا Pinto

GENERAL ACCOUNTANT / PROJECT CONTROL (Technical Ast) / PAYROLL / PROJECT ADMINISTRATOR

Amec Foster Wheeler (WOOD)

البلد
الكويت - الأحمدى
التعليم
دبلوم عالي, Finance
الخبرات
14 years, 6 أشهر

مشاركة سيرتي الذاتية

حظر المستخدم


الخبرة العملية

مجموع سنوات الخبرة :14 years, 6 أشهر

GENERAL ACCOUNTANT / PROJECT CONTROL (Technical Ast) / PAYROLL / PROJECT ADMINISTRATOR في Amec Foster Wheeler (WOOD)
  • الكويت - الأحمدى
  • أشغل هذه الوظيفة منذ أغسطس 2016

ACCOUNTANT

Intercompany Accounts
• Escalates to the Regional Accountant or next level manager any non-responsive Accounts Payable POC
• Validate and resolves minor disputes (example: wrong currency used in invoice, incorrectly billed company), by recommending corrective actions to the appropriate IC focal Point.
• Recommends resolution for aged items with incomplete details, without Intercompany partners code, missing backups and disputed charges
• Raises disputes on the invoices to the issuing site Point of contact and Regional accountant. Validates dispute by checking the records and supporting documents for accuracy.
• Secures approval from the site finance heads and approvers for the issuance of credit/debit note to offset, approval of variance to pay etc.
• Reconciles the Netting receivable and payable balance by verifying discrepancies stated and proposed by project commercial leads based on escalation matrix.
• Collates and gather required back up for the invoices, match booked details against open invoices in Sage. Consolidates applied invoices & generate payment batches, currency wise, to be payable via bank transfers keeping in mind Amount is Hedged for by Seniors.

Accounts Payable
• Review entries for accuracy in account coding and banking requirements.
• Ensure Supplier invoice & Purchase Orders are recorded in Sage in accordance with company policy and
generally accepted accounting principles.
• Resolve purchase order, invoice, or payment discrepancies.
• Communicate effectively with vendors and other employees to resolve payment processing issues.
• Monitor invoice progress from receipt thru Getting Signature from Authorized Signatories for payments & assist in reconciling supplier statements.
• Cash management duties pertaining to payment to utilities, suppliers, contractors and sub contractors via cash, cheque or bank transfers.
• Reviewing integrity of Expense Claims Compensations and acquiring necessary approvals for payment of the same.
• Perform full-cycle accounts payable processes - including invoice matching with purchase orders, coding, batching and data entry for Oman & Kuwait.

PROJECT CONTROL (Technical Asst)
• Ensure Hours and Heads are in Convero on a Weekly & monthly basis.
• Protect the integrity and safety of Quality Records and Quality Systems.
• Full cycle to Enroll New Employee into company system along with their billing rates to deactivation on leaving.
• Collating and logging technical staff timesheets and processing the information to the accounts department for payroll purposes
• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Department wise Reconciliation of Employee Convero Timesheet with In / Out Hours Entry.
PAYROLL
• Processing of TIP & ETIP
• Per Diem for Special Contract employees
• General Monthly Payroll Calculation using Sage. Compute wages and deductions, and enter data into computers.
• Enter information into databases or software programs.
• Training - Induction for new Employees on the Payroll process and system.
PROJECT ADMINISTRATOR
Handled various project related work
• Distribution of Incoming & Outgoing Correspondence to the Client & Contractors.
• Generating and sending Transmittals.Interface with Document Control Center (DCC) on all documentation and correspondences. Run Reports in Convero. Log Documents in Sharepoint.
• Maintain Records / logs & scanning of incoming - outgoing correspondence, technical queries, weekly/biweekly/monthly /quarterly reports, drafting and distributing minutes of meeting, handling project specifications, contractors, QA, structural receipts & procedures.
• Assist in the compilation of DSP packages towards stage gate closure.
• Review and Assemble Technical Bid Evaluation (TBE)
• Worked on ODC’s via Metastorm (For Travel and Booking).
• Ad Hoc Duties as requested by the PE & Management Team.

Senior Accountant في Kuwait Enas Group Company
  • الكويت - الكويت
  • فبراير 2015 إلى أغسطس 2016

• Assist in the coordination of month end closing activities
• Finalize monthly balance sheet and income statements with superiors
• Oversee the preparation of quarterly forecast of agency expenses as needed for internal
and external reporting requirements.
• Assist with the preparation of parent reporting requirements
• Prepare work papers for Balance Sheet accounts assigned
• Review monthly schedules on various expense accounts to assist with variance analysis and forecasting
• Act as a liaison with external auditors
• Pricing Payroll administrator & Backup for all payroll functions.
• Worked on Bid bonds and other Tender Procedure
• Prepare Various Purchase orders & Invoices
• Process daily Cash & Cheque receipts / payments
• Work with Unisoft System for Entries
• Maintaining Petty Cash
• Obtaining LGs & LCs for various company needs

Accountant في HASSAN & MURTADHA Y BEHBEHANI GEN. TRAD. & CONST. EST
  • الكويت - الكويت
  • نوفمبر 2011 إلى يناير 2015

 Dealing in Personal monthly management accounts
 Accurately Maintaing Accounting Purchase Ledger
 Paying Suppliers
 Reconsiled varous purchase expenditure to source document
 Independantly prepare routines and post financial transactions
 Procesing Property List as well as Investment Monthly Budget
 Interaction with Various Foreign and National Banks while maintaining smooth relationship with both
 Maintaining Petty Cash

ADMIN & HR

Knowledge of human resources policies, rules and regulations.
Ability to prepare and maintain accurate records.
Creating and updating personnel, payroll in spreadsheets.
Writing reports, business correspondence, and procedure manuals.
Monthly Handing out salaries and Shoon related work.
 Calculation of Leave Settlement, Indemnities & Final Settlements
Proficient with MS Word & Excel.

Technical Accountant في Swiss Re Shared Services (India) Private Ltd.
  • الهند - بنغالورو
  • فبراير 2010 إلى يونيو 2011

Technical Accounting
 Dealing with client portfolios belonging to Various American regions.
 Accountability for effectively managing transactions for the allocated portfolios/end to end processing and ensuring deliverable are met (quality output within turnaround times defined) through adequate understanding of reinsurance accounting principles.
 Monthly / Quarterly / Annual Account Closing Process.
 Key activity is to ensure effective cash flow management that includes payments received & made to clients & reconcile against those payments expected.
 Correspond with internal and external clients to resolve issues with respect to information, next steps, actionable, etc.
 Create ad hoc reports of data for use within Technical Accounting to support internal and external auditors, as well as for "on demand" informational needs
 Create Missing StoA & MDP reports of data for use within Technical Accounting for various fortnightly and monthly meetings.
 Mentoring new recruits in basic team guidelines and applications.

Financial Consultant في Debt Doctor Management Services Private ltd.
  • غير ذلك
  • أغسطس 2009 إلى فبراير 2010

 Generate leads/clients through Cold calls
 Network through existing clients & Counsel the client of our services.
 Preparing legal documentation required
 Review clients balance sheet
 Conduct workshops illustrating various services to clients
 Sole Point of contact for ABN AMRO secured credit card

الخلفية التعليمية

دبلوم عالي, Finance
  • في Alliance Business School
  • يونيو 2018
بكالوريوس, Commerce - Accounting & Finance
  • في Mount Carmel College
  • مارس 2009
الثانوية العامة أو ما يعادلها, Commerce
  • في Gulf Indian School
  • مارس 2006

Specialties & Skills

Insurance
Legal Documentation
External Clients
Reinsurance
accounting
payroll
reconciliation
team management

اللغات

العربية
مبتدئ
الانجليزية
متمرّس
الهندية
متوسط
الفرنسية
مبتدئ
الكانادا
مبتدئ

التدريب و الشهادات

Arabic Level 1 (الشهادة)
تاريخ الدورة:
June 2014

الهوايات

  • Traveling