GENERAL ACCOUNTANT / PROJECT CONTROL (Technical Ast) / PAYROLL / PROJECT ADMINISTRATOR
Amec Foster Wheeler (WOOD)
مجموع سنوات الخبرة :14 years, 6 أشهر
ACCOUNTANT
Intercompany Accounts
• Escalates to the Regional Accountant or next level manager any non-responsive Accounts Payable POC
• Validate and resolves minor disputes (example: wrong currency used in invoice, incorrectly billed company), by recommending corrective actions to the appropriate IC focal Point.
• Recommends resolution for aged items with incomplete details, without Intercompany partners code, missing backups and disputed charges
• Raises disputes on the invoices to the issuing site Point of contact and Regional accountant. Validates dispute by checking the records and supporting documents for accuracy.
• Secures approval from the site finance heads and approvers for the issuance of credit/debit note to offset, approval of variance to pay etc.
• Reconciles the Netting receivable and payable balance by verifying discrepancies stated and proposed by project commercial leads based on escalation matrix.
• Collates and gather required back up for the invoices, match booked details against open invoices in Sage. Consolidates applied invoices & generate payment batches, currency wise, to be payable via bank transfers keeping in mind Amount is Hedged for by Seniors.
Accounts Payable
• Review entries for accuracy in account coding and banking requirements.
• Ensure Supplier invoice & Purchase Orders are recorded in Sage in accordance with company policy and
generally accepted accounting principles.
• Resolve purchase order, invoice, or payment discrepancies.
• Communicate effectively with vendors and other employees to resolve payment processing issues.
• Monitor invoice progress from receipt thru Getting Signature from Authorized Signatories for payments & assist in reconciling supplier statements.
• Cash management duties pertaining to payment to utilities, suppliers, contractors and sub contractors via cash, cheque or bank transfers.
• Reviewing integrity of Expense Claims Compensations and acquiring necessary approvals for payment of the same.
• Perform full-cycle accounts payable processes - including invoice matching with purchase orders, coding, batching and data entry for Oman & Kuwait.
PROJECT CONTROL (Technical Asst)
• Ensure Hours and Heads are in Convero on a Weekly & monthly basis.
• Protect the integrity and safety of Quality Records and Quality Systems.
• Full cycle to Enroll New Employee into company system along with their billing rates to deactivation on leaving.
• Collating and logging technical staff timesheets and processing the information to the accounts department for payroll purposes
• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Department wise Reconciliation of Employee Convero Timesheet with In / Out Hours Entry.
PAYROLL
• Processing of TIP & ETIP
• Per Diem for Special Contract employees
• General Monthly Payroll Calculation using Sage. Compute wages and deductions, and enter data into computers.
• Enter information into databases or software programs.
• Training - Induction for new Employees on the Payroll process and system.
PROJECT ADMINISTRATOR
Handled various project related work
• Distribution of Incoming & Outgoing Correspondence to the Client & Contractors.
• Generating and sending Transmittals.Interface with Document Control Center (DCC) on all documentation and correspondences. Run Reports in Convero. Log Documents in Sharepoint.
• Maintain Records / logs & scanning of incoming - outgoing correspondence, technical queries, weekly/biweekly/monthly /quarterly reports, drafting and distributing minutes of meeting, handling project specifications, contractors, QA, structural receipts & procedures.
• Assist in the compilation of DSP packages towards stage gate closure.
• Review and Assemble Technical Bid Evaluation (TBE)
• Worked on ODC’s via Metastorm (For Travel and Booking).
• Ad Hoc Duties as requested by the PE & Management Team.
• Assist in the coordination of month end closing activities
• Finalize monthly balance sheet and income statements with superiors
• Oversee the preparation of quarterly forecast of agency expenses as needed for internal
and external reporting requirements.
• Assist with the preparation of parent reporting requirements
• Prepare work papers for Balance Sheet accounts assigned
• Review monthly schedules on various expense accounts to assist with variance analysis and forecasting
• Act as a liaison with external auditors
• Pricing Payroll administrator & Backup for all payroll functions.
• Worked on Bid bonds and other Tender Procedure
• Prepare Various Purchase orders & Invoices
• Process daily Cash & Cheque receipts / payments
• Work with Unisoft System for Entries
• Maintaining Petty Cash
• Obtaining LGs & LCs for various company needs
Dealing in Personal monthly management accounts
Accurately Maintaing Accounting Purchase Ledger
Paying Suppliers
Reconsiled varous purchase expenditure to source document
Independantly prepare routines and post financial transactions
Procesing Property List as well as Investment Monthly Budget
Interaction with Various Foreign and National Banks while maintaining smooth relationship with both
Maintaining Petty Cash
ADMIN & HR
Knowledge of human resources policies, rules and regulations.
Ability to prepare and maintain accurate records.
Creating and updating personnel, payroll in spreadsheets.
Writing reports, business correspondence, and procedure manuals.
Monthly Handing out salaries and Shoon related work.
Calculation of Leave Settlement, Indemnities & Final Settlements
Proficient with MS Word & Excel.
Technical Accounting
Dealing with client portfolios belonging to Various American regions.
Accountability for effectively managing transactions for the allocated portfolios/end to end processing and ensuring deliverable are met (quality output within turnaround times defined) through adequate understanding of reinsurance accounting principles.
Monthly / Quarterly / Annual Account Closing Process.
Key activity is to ensure effective cash flow management that includes payments received & made to clients & reconcile against those payments expected.
Correspond with internal and external clients to resolve issues with respect to information, next steps, actionable, etc.
Create ad hoc reports of data for use within Technical Accounting to support internal and external auditors, as well as for "on demand" informational needs
Create Missing StoA & MDP reports of data for use within Technical Accounting for various fortnightly and monthly meetings.
Mentoring new recruits in basic team guidelines and applications.
Generate leads/clients through Cold calls
Network through existing clients & Counsel the client of our services.
Preparing legal documentation required
Review clients balance sheet
Conduct workshops illustrating various services to clients
Sole Point of contact for ABN AMRO secured credit card