vanitha سواريس

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Handling enquiry, taking the project details and specification, providing the quotation to customer through email.
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DEWA / FEWA / TAQA (addc, adwea) and other government bodies tender submission on time along with the documents in their portal.
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Follow up with the customers, pre-qualification and technical submittals to prepare and send to customer as per the specification. Taking updates, and update it by using HUBSPOT
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Customer PO process, supplier PO preparation, follow up, documentation, SO to prepare, PI, INVOICE, DO to prepare and send to customer.
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Coordination with logistics for on time delivery

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Answering telephone calls, as well as forwarding calls.
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Scheduling and confirming appointments, meetings and events.
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International and National Hotel booking and air tickets booking.
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Welcoming and assisting visitors in friendly, professional manner.
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Handling basic inquiries.
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Copying, scanning, and filing Documents.
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Performing other administrative tasks too.

SALES CORDINATOR / TELEMARKETING
• Responsible for accurate and timely issue of quotations and proforma invoices to our customers as required.
• Understand the customers requirement carefully and response them, also giving complete knowledge about the product.
• Process inquires by phone, fax, email.
• Maintain good relations with our customers.
• Finalizing the quotation and achieving monthly targets
• Maintain an efficient working environment
• Solve problems by liaising with the other staff and the customer
• Telemarketing - contacting overseas customers as well local customers, sending them product details, giving them complete product details, asking for their requirements, convince for purchase and payment term
• LC Submission preparing all necessary documents for submission in bank
• Payment follow-up from customers collect debtors,

RECEPTION & HR :-

• Attending incoming calls and transfer to appropriate staff,
• Attending customers, Guest and serve with their requirement
• Applying new employee visa
• Processing their medical, emirates id and visa stamping for new employee and renewals
• Applying for insurance, also renew yearly medical insurance
• Processing salary from wps for all employee
• Maintain all vehicle of their yearly passing and renewals, also fines and salik account
• Labours accommodations tenancy contract renewal
• Renew EJARI, DEWA Connection, applying title deeds for boss properties,
• Maintaining all employee personal details and leave details

LOGISTIC CORDINATION:-
• Scheduling drivers for daily order deliveries for local market along with DO / INVOICE
• For export delivery arranging packing list, invoice, certificate of origin, also coordinating with forwarding /clearing agent
• For import shipment arranging duty exemption documents for clearing, coordinating with clearing agent,
• Maintain delivery records, inform customers for their delivery schedules, also collecting on delivery payment in local market.

• Handle general administration & secretarial tasks for the organizations.
• Maintain office facilities including procurement processing of necessary office supplies and equipment requirements, petty cash management, prepare & maintain expenses report.
• Prepare office supplies and equipment purchase requisitions
• Assists the Admin Manager during the employment processing of job applicants by collecting the initial document requirements and scheduling of interview appointments.
• Perform other office functions such as attending telephone calls and fax communications and filing office documents.
• Handle corporate telecom accounts (landlines & mobiles).
• Review, organize and distribution of incoming/outgoing mail.
• Input data and compile report information into a database.
• Communicate & prepare necessary office correspondence.
• Coordinate in purchasing office supplies.
• Local travel co ordinations such as travel & hotel arrangements; control such expenses; refer to the Regional HR in case of exceeding expenses.

• Timely prioritizing and follow up of European Buyers requirements once the sampling/ orders are placed, by understanding the importance and urgency of buyer’s requirements.
• Attending incoming and outgoing calls, as well as fax, handling incoming out going courier, air ticket booking, hotel room booking,
• Doing purchase invoices, sales invoices, proforma invoices, courier invoices.
• Ensure meeting realistic and competitive delivery schedules given to European buyers for Samples/Orders.
• Constant updating the sampling / order status to the European buyers
• Planning, prioritizing and setting delivery dates for the various stages in sampling/order processing (i.e. Issues enquiries, order specification sheets, Cutting orders and Work orders to respective Dept, approval of inner boxes, Outer Boxes, monitoring Barcodes, Tags & Stickers, accessories etc well in Advance)
• Anticipate bottlenecks in sample/order management and take preventive measures with focus on Buyers need/changes on the comment on the submitted samples and ensure right product will comply at the time of production.
• Follow up with buyer for the rightly approval/accurate information sharing respective department on the order requirements with production centers/suppliers .
• Co-ordinate with concerned department at various contact points for undisturbed and timely flow of an order.
• Prompt replies to communication for both internal & external customers
• Sourcing of New Suppliers and New Products from all over in India
• Preparation of Bill of Material product wise and arrange the material weekly accordingly
• Make a Day to day inventory for material Incoming and Outgoing and keep track on the day today requirements.
• Coordinating and arranging Exhibition related matters and Attend Overseas Buyers meeting for New Development/Requirements.
• Helping preparation of Pre Shipment Export Documents as per The buyers Purchase Order and make the arrangements of shipments through the Nominated agent appointed by Buyers through our CHA for customs passing till dispatch of materials.

• Enter investor data from share bond forms to computer, transferring hard copies to soft copies,
• Attend investors calls and informing about their allotted shares and balance refund
• Sending request reports weekly to higher management for share transfer and refund transfer.