Programme Officer Reporting - FORUT Sri Lanka
FORUT Sri Lanka
Total years of experience :22 years, 4 Months
June 2006 to 30 June 2011 Programme Officer Reporting - FORUT Sri Lanka
FORUT Sri Lanka is a Norwegian based Non Governmental Organization working towards social development (most of the CSRs of profit making entities) in Sri Lanka.
I was attached to Policy Division and the Programme Division worked under 2 Directors helping each other and carried out the organizations documentation requirements in all its operational matters. i.e wrote concept notes to funding agencies, programme proposals, and periodical reports to Norwegian counterparts and local government authorities. Attended meetings of the Management and kept records of its dealings, minutes action plans, policy decisions, administrative matters etc. A brief to my work goes as;
* Writing/editing, Concept Notes, Programme Proposals reports in connection with all programmes undertaken by Programmes division ie.Gender and development (GAD), Gender Based Violence ( GBV), Gender Economic Empowerment (GEE), Child Rights Protection and Promotion (CRPP), Alcohol, Drugs & Development (ADD)
* Commissioning of Evaluators, Participatory Assessment with Management.
* Research work on Waste Management and prevention of Environmental Hazards.
* Project Cycle Management in association with programme staff ensuring adherence to documentary records of the programme cycle.
* Translations of programme material (Programme concepts, leaflets, handouts, promotional quotes) - Sinhala/English and vice versa.
* Attending to all correspondence of Programme Director independently.
* Taking down Minutes at Management and Extended Management Meetings as well as Donor Agencies and Programme division and submitting notes one the decisions made and actions necessary.
* Writing and editing enhancing progress reports in keeping with donor/government institutions' requirements ensuring their quality presentations.
* Preparing budget analysis and comparisons
* All routine secretarial work on day to day basis.
2. June 2003 to June 2006 Secretary to Deputy Chief Executive Director- Ceylinco Homes International Ltd.
A Real Estate Company, a subsidiary of Ceylinco Group of Companies, who constructed modern homes and apartments to the high end market in Sri Lanka.
I as the Secretary to the CEO, liaised with all its associates and mediated as the focal point in executing and channeling necessary action. Major duties comprised of;
* Liaison with customers and seeing to their satisfactory services rendered by the organization's sales staff
* Liaison with Advertising Agencies for paper advertisements and promotional activities
* Preparation of Data Bases for Building Material Imported.
* Attending to all company e-mails and its distribution to respective personnel and follow-up.
* Attending to minutes of the Development meetings held among Senior Management, Consultants and Contractors.
* Attending to Travel Arrangements (Visa, Ticketing, Lodging, travel allowances etc) of the CEO.
* All routine Secretarial work including self correspondence.
November 2001 to 16 December 2002
Personal Assistant/Secretary to Director/General Manager - Grand Oriental Hotel
A hotel in operation since colonial era and now owned and managed by the Bank of Ceylon.
* Covered Executives' Meetings and prepared Minutes;
* Prepared Board Papers for Directors;
* Attended to all Business and Personal correspondence of DGM, correspondence of Sales Team, Personnel Department, Purchasing Department and Public Relations Manager.
* Handled a considerable amount of PR with main clients and associates; Sponsors, Entertainers, Travel Agents.
* Attended to Overseas Travel Arrangements of DGM and other Senior Staff.
* Maintained Personnel Files of the Senior Managers and attended to disciplinary actions of Junior Staff.
* Co-ordinated with other Departmental Staff for day to day operational dealings.
February 2001 to October 2001 Executive Secretary Asian Alliance Insurance Co.
Newly formulated Insurance Co. Worked for the Consultant in the Life Insurance Division prior to its full time operation and his untimely demise.
* Handled all recruitment formalities, organized interviews, issued letters of appointments and attended to other statutory paper work.
* Attended to all correspondence and furnished training material including Power Point Presentations;
* Introduced and maintained a comprehensive filing system.
* Liaised with the leasing companies for completion of necessary paper work for Vehicle leasing of sales staff.
* Computer feed-back on code allocations to Branch Offices, its Sales Staff and keeping a track of individual performance.
* Provided payroll input to Finance Division, on all staff.
January 1999 to December 2000 - Secretary to Managing Director-Masons Mixture Ltd
A subsidiary of Browns Group of Companies dealt with decorative paints and floor polish.
* Attended to all correspondence and liaised with Factory Staff for Administrative matters including all routine secretarial functions.
* Dealt with Raw Material Suppliers and Banks for necessary imports of Raw Materials, arranging Letters of Credits etc and follow up matters.
* Attended and covered Sales and Production Meetings and prepared minutes.
* Attended to travel arrangements of the MD and made all his appointment with foreign suppliers and business associates.
June 1997 to June 1998 Confidential Secretary to the Secretary General - Ceylon Chamber of Commerce
Ceylon Chamber of Commerce
* Assisted Secretary General with the matters pertaining to the Standing Committee;
* Sent out circulars to the Associations, Chamber Members on all government decisions taken on commercial matters.
* Liaised with Ministries, Political Parties, and Diplomats for meeting arrangements for the Secretary General.
* Liaised & coordinated with 10 Assistant Secretary Generals for necessary dealings of the Chamber and provided feed back to the Secretary General.
November 1991 to July 1997
Business Co-ordinator - Mitsui Liaison Office.
The Company dealt with many trades, such as construction, telecom, textiles, commodities, chemicals etc.
I was in-charge of the Textiles Division supervising the work of 4 Marketing Executives and reporting to the Assistant General Manager.
I was responsible for all the dealings undertaken by the section from placing orders until end product. Thus was engaged in visiting Buying Offices, Garment Factories for business transactions, meeting quality standards, establishing L/Cs, Punctual deliveries, Inspection of Supplied fabric etc. Liaised and corresponded with foreign principals and weaving mills to ensure smooth execution of all undertakings and traveled widely.
Overseas Experience in Kuwait.
I commenced my carrier at the age of 19 yrs at Kuwait Marriot Hotel and Resort and worked at Hilton and Bader Al Mulla Group of companies until 1985. I took a break from service, went to India to settle down with my husband.
March 1984 to October 1985
Co-coordinator
Al Mulla Cleaning & Maintenance Company
March 1982 March 1984
Banquets Secretary - Kuwait Hilton International
June 1980 to March 1982
A sister company of Bader Al Mulla Group of Companies in Kuwait being in the field of Janitorial supplies and services, I was responsible for all recruitment of Janitorial Staff from Sri Lanka to Kuwait, prepared their statutory paper work and liaised with the Ministries for necessary Visa arrangements.
Provided payroll input of all workers, prioritized and allocated jobs for janitorial staff and maintenance staff.
Over Looked the Staff House, its proper maintenance and staff needs and attended to other Routine Secretarial matters.
Attended to all administrative needs of the Company. Procured office equipment, uniforms, stationery, cleaning equipment and material etc.Attended to routine correspondences and maintained the filing and card-x system. Attended to all other common secretarial practices (undertook reservations, liaised with other departments Engineering, Front Office, Housekeeping for special banquet arrangements etc)
Cyclostyled function sheets and distributed copies to all relevant departments. Coordinated with Banquet Staff & customers for finalization of details.
Telephone/ Telex Operator - Kuwait Marriott Hotel & Resort
* Handled all in coming and outgoing international as well as local calls of guests and the management.
* Took down messages and wake-up calls
* Operated the public address system.
* Handled all guests telexes and typing needs.
I confirm the information given herein above are true and correct to the best of my knowledge.
Dilrukshi Perera