Sr Recruitment Officer
waseef
مجموع سنوات الخبرة :16 years, 10 أشهر
Waseef (Semi Government-2000 Employees), Qatar.
Business: Large scale Property and facility management & Maintenance agent
Full cycle for Recruitment, onboarding, immigration, Workforce/Recruitment planning, Manpower supply, Outsourcing manpower and Labor camp monitoring.
Organized and managed the recruitment of nearly 500 employees in 2022 for facility management projects.
Ensure the recruitment of required manpower in allocated time frame.
Recruited for Govt Hospital, Township, High rise building, Al Khor community, Lusail project etc
Expert in sourcing and screening of CV for technical and Head office jobs.
Preparation of job description for publishing recruitment`s advertisement.
Sourcing the candidates through recruitment agencies, Linkedin, referral and social media.
Verification of CV, Education, and background checking.
Coordinate the interview with engineers, clients, and other higher officials.
Preparing the job offer according to the approval in MRF and interview evaluation.
Coordination with immigration department for issuing VISA, Payment of QVC. VISA issuance, Medical, Labor contract and QID.
Advice the immigration team for changing the nationality of VISA, Applying Work permit etc
Air ticket booking of candidates according to fair cost and ensure the onboarding and timely placement.
Applying sponsorship change in ADLSA. Monitor the sponsorship change process and support for speedy process.
Analyze the budgeted salary for each project and design the compensation and benefit plan.
Ensure that salary adjustments should not exceed the allocated budget.
Ensure the new joiners’ salary scale compliance with company`s Grading system.
Onboarding and induction of employees. After the completion of the joining process, introduce to the related department head or site in charge.
Ensure the receival of valid NOC, Qatar PCC, attested education certificate for PCC.
Verify the UPDA certificate of Engineers. Issue the NOC for UPDA examination.
Send the joining notification email to administration, IT, Transport, accommodation, site and department.
Preparation of demand letter and obtaining necessary approval from authorized signature as per CR, Embassy, and sourcing countries. (India, Nepal and Sri Lanka).
Attend the meeting with client and site in charge for recruitment plan. And discussing expectations.
Prepare and provide the reports to management as well as clients. (Excel Metrics and dashboard).
Adjust the recruitment plan or manpower requirement according to management decision.
Shaqab Abela (Group of Company)-Qatar
Organized and managed the recruitment of nearly 500 employees in 2022 for facility management projects.
Ensure the recruitment of required manpower in allocated time frame.
Recruited for Govt Hospital, Township, High rise building, Al Khor community, Lusail project etc
Expert in sourcing and screening of CV for technical and Head office jobs.
Preparation of job description for publishing recruitment`s advertisement.
Sourcing the candidates through recruitment agencies, Linkedin, referral and social media.
Verification of CV, Education, and background checking.
Coordinate the interview with engineers, clients, and other higher officials.
Preparing the job offer according to the approval in MRF and interview evaluation.
Coordination with immigration department for issuing VISA, Payment of QVC. VISA issuance, Medical, Labor contract and QID.
Advice the immigration team for changing the nationality of VISA, Applying Work permit etc
Air ticket booking of candidates according to fair cost and ensure the onboarding and timely placement.
Applying sponsorship change in ADLSA. Monitor the sponsorship change process and support for speedy process.
Analyze the budgeted salary for each project and design the compensation and benefit plan.
Ensure that salary adjustments should not exceed the allocated budget.
Ensure the new joiners’ salary scale compliance with company`s Grading system.
Onboarding and induction of employees. After the completion of the joining process, introduce to the related department head or site in charge.
Ensure the receival of valid NOC, Qatar PCC, attested education certificate for PCC.
Verify the UPDA certificate of Engineers. Issue the NOC for UPDA examination.
Send the joining notification email to administration, IT, Transport, accommodation, site and department.
Preparation of demand letter and obtaining necessary approval from authorized signature as per CR, Embassy, and sourcing countries. (India, Nepal and Sri Lanka).
Attend the meeting with client and site in charge for recruitment plan. And discussing expectations.
Prepare and provide the reports to management as well as clients. (Excel Metrics and dashboard).
Adjust the recruitment plan or manpower requirement according to management decision.
Established HR department as a new company.
Prepared HR policy and procedures, various HR forms, Hr Metrics, Reports, Employee handbook for Kidzania.
Prepared grading and salary scale for Kidzania.
Expert in standard operating procedures (SOP) and ensure implementation.
Implemmeted MS dynamics for payroll, vacation and EOSB.
Onboarding and induction of employees. Supported bulk recruitment from Nepal and Philippines.
Preparation of payroll, WPS statement, attendance, overtime, calculation of end of service benefit and vacation settlement etc.
Analyze the workforce data for each department and ensure that no excess staff in department.
Prepare various Hr reports related Department wise workforce, Expenses, Budgeted VS actual, Immigration related. VISA balance etc.
Prepared skill inventory for each staff in operation dept and recommended for upskilling.
Given the training to department head as well as supervisors about employee`s benefit, leave, organization structure, communication channel, grievance system etc.
Leasing employee’s accommodation, purchase of furniture and electrical items etc
Organized employees’ accommodation in large quantity before the arrival.
Management of accommodation, discipline, and maintenance.
Deployed the transportation contractor by tendering. Made the contract with transportation contractor. Managed the transportation of company.
Arranging of hotel booking, transportation facilitation for guests from Europe and Mexico.
Issuing NOC for bank account, VISA, scheduling fingerprint for QID, scheduling medical commission appointment, QID issuance, Health card and arranging food handlers certificate etc.
Preparation and maintenance of employees file in hardcopy as well as scanned documents in server. Fingerprint recording for attendance system. Issuance of Company ID card to all joiners.
Announcement of Employees Birthday messages and their achievements.
Expertise in handling MIS reports, exit interview, employee feedback, employee involvement and employee satisfaction survey.
Restaurants & Call center (Chili`s, Popeyes, Johnny Rockets, Romano’s Macaroni Grill
Worked as Acting HR manager for 24 restaurants and one call center.
Implemented MS dynamics for payroll.
Coordinate and lead the team of three HR officials, two Immigration officers and one accommodation supervisor.
Manage the recruitment, VISA issuance, onboarding and joining processing of employees.
Monitor the Medical checkup, Qatar ID issuance, Health card Issuance, Labor contract, workmen compensation and insurance of the employees.
Preparation and updating of employee’s master file in MS Excel as well as in ERP.
Payroll preparation in Excel and MS dynamics. WPS statement and salary transfer to bank and cheque.
Preparation Monthly reconciliation of payroll to finance department.
Provide the report to management for salary, Overtime, resignation, and new joiner.
Verify the attendance with new joiners, resignation and leave applications.
Preparation and approval of End of service benefit and Vacation settlement of employees.
Monitor the eligible days for Annual leave and unpaid leave. Check sick leave, Casual leave, Maternity leave and owed days.
Check and investigate incident reports and issuing warning letters.
Approval of resignation/termination of employees. Monitor and approve the employees transfer to various restaurants.
Preparing HR budgets and its monthly verification with actual. Ensure the optimum deployment of manpower and expenses. Prepare the reports and monthly submission to management.
Prepare and submit the report to management about Recruitment, New Joiner, Employees turnover, Vacation, Warning letters, Company loan, Sick leave, warning letters etc.
Leasing of staff accommodation. Random checking of staff accommodation with accommodation supervisor. Monitor the utilization male and female accommodation.
Collect quarterly performance appraisal reports and prepare HR metrics. Accordingly recommend for training and talent development.
Advice the training team for designing skill development programme according to skill inventory.
Prepare incentive according to appraisal score. Design bonus plan according to each restaurant`s sale.
Approval for Best employee in each brand, Employee of the Month in each restaurant for front of house as well as back of house.
Approve the purchase order for accommodation facilities for new joiner. Monitor and update the accommodation occupancy report.
Advanced planning for the renewal of Qatar ID, Health card, insurance, and contract.
Renewal of vehicle registration, driver’s license, Gate pass etc
Counter sign on NOC for sponsorship change, Bank NOC, Embassy NOC etc
Follow the Labor Law, Welfare and statutory compliances.
Preparing and verification of various HR reports, metrics, and dashboards for controlling the manpower, balancing vacationers, balancing manpower inflow and outflow, Reducing dispute and HR expense.
Recruit the manpower through head office. Ensure the VISA issuance, Ticket booking and on boarding.
Prepare joining reports and induction to new staff. Coordinate with immigration department for immediate issuance of Qatar ID and health card.
Handle employees’ problems & grievances. Take disciplinary actions and corrective and preventive actions compatible to labor laws.
Business: Global engineering consultancy and EPC company
Role: Oil and Gas refinery construction support. Onboarding and induction of Engineers in site office.
Attendance and overtime reporting every two weeks.
Leave processing (Earned leave, Casual leave, medical leave).
Checking vehicles logbook for ensuring proper usage.
Verify and approve the monthly invoices of transportation, Guest house, Flats and cleaning services.
Sending medical claim, School allowance, Holiday home application to Head office for approval.
Managing transportation and guest house accommodation of site office. Arrange temporary transportation for casual visitors.
Arrange gate passes for engineers, visitors, vehicles from client and its renewal. Obtain monthly food coupons from client for employees and official visitors.
Office administration. Organize the office space and facilities for employees. Arrange the office supplies. (Office table, phone, computer, Printer, filing facilities, stationary etc)
Managing the janitorial services and site office and company accommodation through sub-contractors.
Preparing purchase order for office supplies and PPEs. verify the delivery note and approve the invoices for payment.
Arranging hotel booking, Guest house booking and transport facility site visitors from head office and vendors.
Business: Building Construction
Preparation of Attendance, Overtime and timesheet for payroll.
Employees and labors insurance renewal, arranging gate pass and its timely renewal.
Preparing employees file and record keeping in each file.
Assign the worksite to each employee. Arrange the transportation.
Preparing purchase order and arrange the approval from CEO for purchase.
Check the delivery note while receiving goods and receive the goods for sites and office.
Verify the invoice and submit to accounts for payment.
Replenish the regular consumables and items for office and sites.
Coordinate the transportation with transporting contractor.
MBA-HR And finance (2 Year Full time)
Bachelor's degree in commerce- (3-year Full time)