HR Coordinator
Arman Group
مجموع سنوات الخبرة :6 years, 4 أشهر
HR Coordinator
• Ensure the effective achievement of the HR Department through the supervision of the team - setting individual objectives, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal in order to maximize subordinate and departmental performance.
• Training, initial lectures, managing seminars for new recruited staff.
• Updating all company request forms according to the changes in labor law/company policies & implementations
• Performance evaluations of employees over a monthly or yearly basis & more trainings if required
• Recommendation & approval of compensations, entitlements, appraisals & benefits.
• Responsible for the original passports, id cards & employee personal files.
• Confirming the Payroll -WPS and entitlements with the consideration of Accounts & Managing director approval.
• In Administration: Handling the quality control system, with ISO certification bodies, Website write ups, Organization chart updating, preparing & implementation of complete operational process system for all departs.
• Employees Satisfactions & feedback time to time to get the best returns of ARMAN Group employees.
• Look after the company it policy, managing the company data in the server.
• Dealing with gov't agencies, like RTA, labor office, immigration, municipalities’ economic department for licenses & required approvals.
Admin/Accounts Assistant
• Screen incoming e-mail daily and do the following
enquiries - forward to GM, fax - forward to relevant TS or save in shared drive
• When received invoices and vouchers from TS, make payment.
• Companies we paid by cheques monthly are Airlines console, DEWA (electricity & water, telecommunication & Internet)
• Received payment make a copy and insert information in Receipt Book and Credit Amount File.
• Issue a Receipt to client, then scan the Receipt and save it under the operation folder in the shared drive.
• Make the payment to suppliers and record in the bank book.
• Daily update the bank book and send summarize the monthly report.
• Update Website using Joomla system
• Update Master list and database of the company
• Accurately monitoring of timekeeping and checking payroll of employees.
Travel Consultant
• Add to mailing list - fill in or update clients info into Chic
• Receive call and collect all the information needed about for the tour requirements.
• Coordinate with the supplier for the availability of the hotel and services.
• Source, select and negotiate for the best purchase package in terms of quality, price. terms and deliveries service with a supplier.
• Book all the hotel and services and give all the details and documents needed to the guests
• Communicate with the guest constantly before, during and after the tour for their inquiries.
• Process the visa if needed.
Receives incoming phone calls and relays them to head office staff accordingly
Supervise cleanliness from the office, staff cafeteria, hallway, security guard area, outdoor.
Submit the daily tardiness and absenteeism report to head office, HR department.
Performed related duties assigned by the head office managers including sending mails, faxing, transmittal of any documents
Incharged of any stationery, ensuring they have enough quality of supplies to support operations.
Monitor the break of staff, ensuring that the pantry is close at all times when it is break hour, monitor smoking break etc. through coordination with the security guard.
Monitoring of In & Out, to be submit to Operation team, CEO office and HR.
Ensure that there is no expire Commercial License, Tenancy Contract, ISO HACCP other legal documents.
Remind Executive Chef’s who is going for holiday, to give an advance notice if the staff coming back from holiday, in any case as per the records that staff is one day late, immediately notify to the HR.
Assist catering for any requirements they need form CK.
Assist Executive Chef’s fr typing reporting if any and other tasks that may request from time to time.
answering calls, taking messages and handling correspondence
maintaining diaries and arranging appointments
typing, preparing and collating reports
filing
organising and servicing meetings (producing agendas and taking minutes)
managing databases
prioritising workloads
implementing new procedures and administrative systems
liaising with relevant organisations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
acting as a receptionist and/or meeting and greeting clients