Manager - Admin
Blue Dart Aviation Limitee
Total des années d'expérience :27 years, 2 Mois
Position Title : Manager Facilities
Industry : Aviation
Work Description : Reporting to Senior Station Manager for overall Admin and Facility
Maintenance of 9500 Sq Mts Building with 3 floors, with 500+ Staffs
Maintenance and support for 3 X-business units in the building
Planned, implemented and managed all aspects of Facility Management
Periodical Maintenance of DG, UPS, PLC Systems, Fire Alarm, Relay
and control panel, Electrical Maintenance, MHE
Managed all activities related to energy management, planned maintenance and preventive maintenance programs
Responsible for building operations and maintenance, building services, landscape/ground services, utility structures
Budget Management
Maintenance of CCTV, Fire alarms, PA systems, Access Controls with
Biometric systems, Air Conditioners, Lift Maintenance, Boom Barriers
Maintenance and review of Fixed assets in building
Organizing and Coordinating fire evacuations
Health and Safety procedures
Arranging for any minor works to be done
Cafeteria Management
Negotiate with and manage all service providers with SOP’s
Liaoning with BIAL, Labour, Factory and other Statutory authorities
Arrange procurement of fixtures and fittings or components
Able to build and sustain relationships with key decision makers
Monitoring all procurements requests for all aviation safety functions
and assisted in completing it
Monitoring of aviation equipments and maintained safety functions for
Industrial safety
Review of facility and identified areas of hazards and documented
process to be submitted to seniors
Handling and Maintenance of Sewage Treatment Plant
Reviewed work of consultants and contractors for compliance with
Government departments
Served as point of contact for all building and maintenance decisions
Attended Aviation security Awareness programs
Attended training in Fire Prevention and Fire Fighting
Coordinating with Flight Dispatch and Pre flight Medical tests for pilots
Organizing of Conference and Training relative activities
Work Description : Reporting to GM and responsible for overall Admin and Facility
Works, in an ISO & CMM level 5 Company and ISO
27001 Security Company
Assets Management, Tracking and Audit
Cafeteria
Purchase Management
Vendor Negotiations and Management
Travel and Visa Process
Office Administration like Seating, Equipment Maintenances
Office Insurances along with Medical Insurance for Employees
Handling Petty Cash
Handling Housekeeping, Security, UPS, AC
Handling Front Office and Library
Generating Reports for Monthly Expenses
Controlling of Admin Expenses which included Printing and Stationary
Presentation for Management Meetings
Co-coordinator for Annual Meet and Function/Parties, Gifts
Good Network of Vendor for Maintenances, Airline Bookings, Etc.,
STPI bonding, debonding, reports, applications, Re-export Customs bonding, debonding, CT3 Goods, other related works
Co-coordinating the In-house problems and Grievances
Internal Auditor for ISO Security Audit
Controlling of admin Department
Work Description : Maintenance of Corporate Office
Insurance and Physical Verification of Assets
Office Maintenance
Housekeeping
Supervise courier/mail - in/outing of office
Liaison with Government Office
Processing of routing administration Bills
Executing the Administration Policies of the company
Good network with the external agency like Hotel, Airlines
Co-ordinate, Plan, and Direct the Facilities and Maintenance- operations (Security, Janitorial, Pest Control)
Vendor Negotiations and Management
Ensuring that Legal and Operational Compliance are met
Providing Admin Support to Multiple Managers and their Teams
Ensuring the STPI/CUSTOMS activities are adhered as per norms
Ensuring Pantry facilities along with arrangements for Lunch is handled appropriately
Maintenance of Appropriate Books of Accounts as and when necessary
Visa processing
Liaison with travel agency and ensure proper Ticketing and Visa- Processing for the Organization.
Maintenance of AMC of the Equipments
Generating Weekly Reports of Duties performed
Handling the Purchases of the company
Handling the payment of EPF and EPT
Work Description :Reporting to the General Manager, Responsible for Managing day - to day operations of this 150+ Employees Company.
Interact with the customer to schedule work as well as to understand and resolve problems.
Supervisory experience includes supervising both staff and managers including writing memos and answering incoming calls.
Supervising the House Keeping group and Security staff.
Interacting with Accounts Department for Monthly budgeting and forecasting.
Remittance of Income Tax, EPF, EPT and Payroll Handling
Interacting with the employees and Maintenance of Personal Records of the Employees.
Inventory Management of the Office Equipment like Software, Hardware and Stationery.
Interacting with Customs for CT3 forms, bonding, Importing, Maintenance of registers and anything related.
Interacting with STPI for import approvals reports, goods bonding, and anything related.
Responsible for making Travel Bookings and Hotels.
Management of Equipment Purchases and Upgrades
Order Processing for the Requirements in the Office through ISO Standards
Taking care of Annual Maintenance Contracts
Providing Canteen Facilities to the Employees
Interacting with Telephones Departments etc.,
Organizing Meetings and Party Gatherings
Providing a Good Work Environment for the Employees.
Held completely responsible to endure efficiency and smooth sailing of the organization