Vinay Krishnan

I'm having more than eight years of job experience in various fields in Qatar. My experiences includes working as Controller - in Depot Operations Centre, Transport & Logistics Coordinator in Construction company, Fleet Administration in global rent a car company, Admin Assistant as Gate Pass Coordinator for a company related to oil and gas field.

•Controlling the Operations Center of one of the Bus Depot’s for FIFA WORLD CUP2022 in Qatar.
•Leading the Team in Operations Center.
•Executing the Operations via GPS Software, Radio’s & the control room screen.
•Operations format givne by manager, organize the team to execute the operations by the depot team.
•Lead the real time moniroting team in the Depot DOC office in an efficient manner.
•Support the ground depot team in executing the operations by providing real time information through the provided radios.
● Informing the DOC manager about the real time situations.
● Checking with the monitoring team for the current status of the vehicles (busses).
● Directing the officers in DOC to guide the bus captains to the correct route if any off route happens.
● Directing the officers in DOC to guide the bus captains to what to do if any accident happens, eg contacting 999 and further proocess in Metrash to register accident.
● Directing the officers to send real time audio and text message to bus in case of any matters to be communicated with the bus captains eg, regarding the fueling, adblue refill and wasing of busses or redirecting the busses to different routes.
● Checking any bus captains requested to talk to them while driving for any concerned issuesand directing the offieres to contact the captains to resolve eg, busses having any mechanical issues or route not working.
● Resolving incidents created in the FMS software by the DOC officers. If the issues are way beyond to resolve it will be transferred to my manager.
● Creating the next day runsheet for the depot according to the details provided by manager.
● Directing the offiers to send mechanincal, IT or accident related issues to the concerned workshop, IT department and PRO to resolve the issues.
● Preparing the roster for BC’s in advance.
● Allocation of duties to bus captains on a regular basis for route training, shuttles and other training or scheduled services in FMS or amnually.
● Allocation of busses to captains for duties in FMS or manually.
● Changing of busses in case of replacement of buuses due to technical or mechanical or non bus availability.
● Preapring the DOC report in the end of the day, included the operations and observations carried out in the shift.
● Handover of duties to the next shift via email and DOC report.

•Performing various duties for the site staff.

•As per the project requirements all the details of the staff will be collected passport copy, visa copy issued by company, certificates of staff who’s joining and other certificates mandatory for travel will be collected from the staff and kept as soft copy and verification will be done.

•On boarding and accomodation arrangement will be done by company and as a coordinator I should email all the required documents to the accomodation incharge before the start of the staff’s joining.

•After Staff joining on the site I will daily visit the site to look after the needs of staff and the needs of the client which shall be met under regular circumstances.

•Act as bridge between the client and the staff’s and my compnay and staff’s inorder to meet the requirements for the smooth funtioning of the project.

•Attendance shall be recored on the comapny attendance sheet and ill be submitted to client for approval and after approval from client it will be submitte dto my company seniror coordinator for further processes.

•Transportation charge also lies within my duties. Regular transportation will be arranged for all staff’s as per site time requirements and will be coordinated with the logistitcs department for the vehicle allocation to site.

•Client feedback of the staff will be updated to the company on a regular basis.

Company : APPLUS VELOSI
Position : LOGISTICS ASSISTANT & GATE PASS COORDINATOR (ADMIN ASSISTANT)
Working : MAR 2021 - AUG 2021.

Company : Radiant Engineering Enterprises (REE LLC).
Position : Site Administrator and Logistics Officer
Working : DEC 2020 - FEB 2021.

Company : NATIONAL CAR RENTAL (AL MANA CAR RENTAL ENTERPRISES)
Position : FLEET ASSISTANT (BRANCH IN CHARGE)
Working : DEC 2016 - NOV 2020.

Fleet Duties Performed:
a) Customer Service Management.
b) Vehicle Service Management.
c) Service Agent Management.
d) Mechanics Management.
e) System Updating.
f) Stock Management.
g) Cash Management.
h) Branch Management

Transport Duties:
•Responsible for the transportation of employees to different projects.
•Prior scheduling the transportation according to the informed project timings.
•Checking the daily duty timings and re-arranging the transport facilities as needed.
•Allotting the vehicles for transportation to different projects according to the information provided.
•Taking the initiative on emergency situation if the provided information varied.
•The information includes the number of employees to be transported and depends upon the former the type of vehicles will be allotted.
•Record keeping of all the vehicle details.
•Record involves number of vehicles, type of vehicles, plate nos., driver names’, phone no’s., registration copies, etc.
•Timely updating Coordinating with projects concerned officials for accomplishing the above.
•Also checking the welfare of the drivers as and when necessary.
•Sanctioning the annual leave, replacing them if needed depending upon the situation.
•of vehicle documents like registration renewal, insurance renewal and coordinating with the PRO to accomplish it.
•Checking and providing the maintenance forms to the drivers.
•Enquiring the maintenance of vehicles and searching for varied quotations from different workshops and sending the vehicle for maintenance to the suitable and cost effective workshops.
•Managing the drivers.
•Preparing the drivers’ timesheets on monthly basis.

Logistics Duties:
•Responsible for the transporting of materials.
•Transporting materials from the supplier to projects, from project to project and also from project to company warehouse .
•Transporting material from supplier is based upon the issued LPO of company.
•Checking the LPO and contacting the supplier for material availability time, type of material and quantity of material.
•Based upon the formed the vehicle type will be allotted and material will be transported to the required projects.
•Follow up of the material transportation will be done for the most effective output.
•Store vouchers from supplier and receiving copy by the projects concerned official signed will be collected by the drivers for keeping record of material transported.
•If the projects demands is higher than the vehicles available then according to the emergency of material needed to site will also be done by renting vehicles from outside on daily wages in the most cost effective way.

 
Other Duties:
• Renting vehicles from outside for short and long term courses.
• Enquiring to different vehicle rental companies for quotations.
• Negotiations will be made based upon the quotation.
• Collecting three quotations minimum and selecting the one with minimal cost.
• Submitting the above mentioned to cost control department for verification.
• Follow up will be done with the procurement department for LPO issue.
• Receiving the vehicle with or without driver based upon the request and assigning to the required project.
• Making transport and logistics report weekly.
• Report involves fuel consumption, driver cost, rental vehicle and driver cost.
• Monitoring the above for making the department the most cost effective.
• Coordinating with the HR in case of time sheet difference for solving the former.
• Coordinating with the accounts for payment to rental vehicle companies and fuel cash payment to government.
• Will be updated about the latest transport and logistics trend and will be implies if its neccessary and cost effective.
• Communicating with other sister companies for vehicle renting, asking for support.
• Visiting sister companies for the status of vehicles under service.
• Solving issues with sister company workshop if have any.
• Monitoring of company vehicles in workshops.
• Keeping contacts for all drivers in an excel sheet.
• Keeping records of all the vehicles in an excel sheet.
• Updating of all the records related to vehicles and drivers.
• Co-ordination with HO for the latest instructions.

Duties:
•Administration of head office and senior regional recruitment and appointments.
•Designs and produces regular statistical reports on HR information for the Staffing Committee and manager’s e.g. Starters, leavers, turnover, recruitment campaigns, sickness absence, other absences, ethnic monitoring etc.
•Works with HR officers to regularly update staff establishments
•Ensures information on all staff is correctly and regularly updated.
•Basic advice on the policies and procedures to staff and managers.
•Responsible for maintaining hard copy information.
•Issuing and distributing controlled copies of information.
•Provide advice on procedures of issue and methods in accessing the system.
•Ensuring all documents are as up to date as possible within electronic filing systems.

6.

Duties:
•Administration of office and senior regional recruitment and appointments.
•Designs and produces regular statistical reports on HR information for the Staffing Committee and manager’s e.g. Starters, leavers, turnover, recruitment campaigns, sickness absence, other absences, ethnic monitoring etc.
•Works with HR officers to regularly update staff establishments.
•Ensures information on all staff is correctly and regularly updated.
•Basic advice on the policies and procedures to staff and managers.
•Responsible for maintaining hard copy information.
•Issuing and distributing controlled copies of information.
•Provide advice on procedures of issue and methods in accessing the system.
•Ensuring all documents are as up to date as possible within electronic filing systems.

Duties:
•Administration of office and senior regional recruitment and appointments.
•Designs and produces regular statistical reports on HR information for the Staffing Committee and manager’s e.g. Starters, leavers, turnover, recruitment campaigns, sickness absence, other absences, ethnic monitoring etc.
•Works with HR officers to regularly update staff establishments.
•Ensures information on all staff is correctly and regularly updated.
•Basic advice on the policies and procedures to staff and managers.
•Responsible for maintaining hard copy information.
•Issuing and distributing controlled copies of information.
•Provide advice on procedures of issue and methods in accessing the system.
•Ensuring all documents are as up to date as possible within electronic filing systems.