Vinayak Suresh

• Manage the procurement of non-production tools, office supplies, and production materials and
equipment in accordance with organizational requirements.
• Identify, source, evaluate, and qualify suppliers to ensure reliability, quality, and cost
effectiveness.
• Lead commercial negotiations with suppliers, including pricing, contractual terms, and delivery
schedules.
• Ensure timely and accurate delivery of goods and services to support operational continuity.
• Develop, implement, and continuously improve procurement policies, procedures, and best
practices.
• Maintain comprehensive, accurate, and auditable procurement records and documentation.
• Collaborate closely with internal stakeholders to assess procurement needs, specifications, and
priorities.
• Ensure full compliance with internal policies, contractual obligations, and applicable laws and
regulations.

• Draft and finalize RFIs, RFPs, and Framework Agreements in line with procurement procedures
guidelines.
• Collaborate with Functional Areas to gather accurate scopes of work, technical specifications,
service levels, and evaluation criteria.
• Ensure clarity, consistency, and completeness of procurement documentation, maintaining
alignment with overall project and operational requirements.
• Manage end-to-end timelines for procurement documentation development and submission in
accordance with the event master schedule.
• Coordinate internal reviews and approvals of procurement documents, ensuring stakeholder
inputs are incorporated efficiently.
• Liaise with the Legal, Finance, and technical teams to validate commercial and contractual terms.
• Maintain a central repository of all procurement documents and ensure version control and audit
readiness.
• Contribute to process improvements, template development, and knowledge sharing within the
Procurement function.

Responsibilities:
• Managed end-to-end procurement lifecycle, from vendor sourcing to final delivery, for projects exceeding $1M in total procurement value.
• Evaluated local and international suppliers based on key performance criteria such as quality, cost, and delivery schedules, ensuring competitive pricing and compliance with organizational standards.
• Negotiated contracts and payment terms, achieving a 15% reduction in procurement costs while maintaining high quality standards.
• Monitored inventory levels and processed purchase orders, ensuring optimal stock levels and avoiding overstock or stockouts.
• Maintained accurate procurement records using SAP and ERP (Adler) systems, optimizing procurement workflows and ensuring compliance.
• Led procurement efforts for high-profile projects, including Al Thumama Stadium and Rosewood Hotels & Residences Lusail, contributing to on-time project completion.
• Conducted risk assessments and implemented mitigation strategies to avoid supply chain disruptions and delays.
• Collaborated with cross-functional teams to forecast procurement needs, aligning with business goals and improving operational efficiency.
Key Achievements:
• Reduced procurement costs by 15% through strategic sourcing and contract negotiation.
• Improved procurement process efficiency by 20% by integrating data-driven strategies and ERP optimization.
• Played a crucial role in ensuring the timely procurement and delivery for projects worth over $1M, including government contracts.

• Doha Metro Project: Coordinated team allocations for structured cabling and platform screen door terminations across all metro stations as a subcontractor for Mitsubishi Heavy Industries.
• School Bus Tracking Project: Led the implementation of a tracking solution for a reputed school in Qatar and initiated outreach to more schools before COVID-19.
• Lusail Hotel & Residence Project: Managed technicians, scheduled tasks, ensured safety, addressed dependencies, prepared daily reports, and coordinated inspections with consultants.

Fitness Instructor at the Male Recreation, providing students help with workouts. Involved in the FitClub program for students which provides with a fun and individualized training program.

Responsibilities:
•Supported the sales team by coordinating procurement and logistics for client projects, ensuring timelyavailability of resources.
•Developed and maintained a database of supplier and client information, contributing to streamlined procurementand sales processes.
•Assisted in creating cost-effective procurement strategies for sourcing materials, leading to improved profitabilityfor client projects.