Senior Procurement Officer
Alshaya Enterprises ( Alshaya Trading Co.W.L.L)
Total years of experience :31 years, 7 Months
Alshaya Enterprises (Al Shaya Trading Co. WLL), Kuwait
October 2020 till Date
• Analyzing purchase orders of the customer based on quotations submitted.
• Review Quotations requisitions for all materials required, communicate with supplier, and make comparison for all quotations received.
• Negotiate with the suitable supplier to meet the quality, cost and delivery requirements.
• Maintaining proper documents like price list, catalogue, to help in finding out best possible in market.
• Processing purchase orders as well as ensuring delivery on time.
• Check order acknowledgement as per confirmed purchased order. In case of any discrepancy get clarification from supplier and updating sales team about shipment schedule.
• Preparing the Letter of Credit application and money transfer requisitions for local and foreign suppliers.
• Releasing payments after verifying invoices and settling credit notes.
• Monitor and preparing the monthly payment for the supplier by coordinate with the finance department.
• Co-ordinate with Accounts for creating new Vendor accounts.
• Co-ordinate with warehouse for various requirements.
• Insurance claims and follow up with insurance company.
Long service award (20 years) for dedication, loyalty and outstanding long term personal contribution to the company presently employed with
Job Profile:
•Liaison between all impacted departments to ensure proper communications and reporting practices.
•Maintaining the Calendar of the Chairman and the CEO
•Responsible for managing all executive level administrative tasks that includes conference calls, meetings and arrangement of travel.
•Responsible for maintaining annual leave plans of the Managers.
•Supervise and Preparation of Management business trips and arranging Hotel accommodations.
•Arranging Visa request for staff and visiting guest.
•Arranging Hotels for visiting guest.
•Supervise and arrange for purchase orders for travel and accommodations for all staff and executives traveling on business trips.
•Coordinating with various departments for the Performance Appraisal and giving an evaluation report for Management review.
•Coordination for salary review and proposals from all divisions for evaluation at the Management level.
•Coordination with HR and Arrangement of interviews at the Executive Levels
•Coordinating and maintaining supplier legal contracts in liaison with the Legal department and the Management office.
•Helping in development of reports and presentations of executive levels.
•Coordination with finance in implementation of the Budget plans for all Divisions after the approved Business plan.
•Responsible for drafting all necessary internal memos and circulating to the Managers and preparation of Minutes of meeting.
•Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations.
•Providing information to incoming calls and responding to internal requests on timely manner.
•Coordinating all administrative and business functions with a high degree of accuracy, confidentiality and punctuality
•Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.
of purchase orders after verification of prices. Receiving proformas and cross checking of prices.
•Arranging Payments as per
Job Profile:
•Preparation of Journal entries and cross tallying.
•Preparation of cheques and transferring of funds to the head office.
•Assisting the
courses: Professional course certificates from Spearhead Training (UAE): •Office Management & Administration Skills (2007) •Customer Service and Management Skills (2006)