Office Manager
Creative Zing
مجموع سنوات الخبرة :17 years, 3 أشهر
RESPONSIBITITIES: Office Oriented
•Reception handling - Welcome and efficient handling of clients/visitors/vendors
•Correspondence - with Client Vendors, Prospects, Banks and Government Authorities
•Handling Quotations, Estimation and, Billing to Client
•Proper Filing and Documentation
•Ensuring Job allocation among Creative team and following up until completion
•Proof Reading artworks/catalogues etc
•Ensuring up-to-date information is provided to the partners
•Negotiations with vendors/suppliers to ensure the business get the benefit, Preparing LPOs etc
•Assisting the Director in Client-handling when required
•Ensuring confidentiality of all information
RESPONSIBITITIES: Business Development Oriented
•Prepare a database of prospects who can be contacted for creative and design Work
•Email and telephonic marketing with decision
•Send company credentials and respond to enquiries
•Assist in getting trial assignments for the company
•When required, take a first meeting with such prospects and introduce the company
•Provided accurate, efficient and committed work office support to the senior management.
•Furnished administrative/secretarial support to the company, the GM and subsidiaries.
•Fixed appointments, made necessary arrangements for the meeting and ensured availability of appropriate personnel’s for the meet as per scheduled time and place.
•Arranged complex and detailed travel plans and itineraries compile documents for travel related meetings, accompanies supervisor when requested, receive and attend to visitors on behalf of the Director, make travel arrangements i.e. visas, tickets, etc.
•Scheduled internal and external meetings, assisted co-workers on drafting routine letters, memos and designing layout for presentation slides. Managed regular office work, daily commercial activity management.
•Performed regular jobs of dictation, typing, filing, email, fax and self-correspondence.
•Experienced in dealing with various dignitaries and versed with legal documents preparation.
•Manage visa applications, cancellations, labor department documents, passports, and their dealing with embassies and consulates.
•Project coordinator for follow up with the clients and customers and build good business relationship.
•To maintain petty cash on daily basis, Keep records of the bank documents, bank guarantees, bank transfer.
Provided accurate, efficient and committed work office support to the senior management.
Furnished administrative/secretarial support to the company, the GM and subsidiaries.
Scheduled internal and external meetings, assisted co-workers on drafting routine letters, memos and designing layout for presentation slides. Managed regular office work, daily commercial activity management, dealt with procurement related matters and documentation.
Performed regular jobs of dictation, typing, filing, email, fax and self-correspondence.
Experienced in dealing with various dignitaries and versed with legal documents preparation
Arranged complex and detailed travel plans and itineraries compile documents for travel related meetings, accompanies supervisor when requested, receive and attend to visitors on behalf of the Director, make travel arrangements i.e. visas, tickets, etc..
Manage visa applications, cancellations, labour department documents, passports, and their dealing with embassies and consulates.
Maintaining good relations with the customers.
Maintaining an efficient working environment.
Processing inquires by phone, fax, email and personal visits in relation to company business
Solving problems of customer by liaising with the customer care team and other related staffs.
Responding to and co-coordinating all internal meeting requests related to sales.
Maintaining the Customer complaints register and ensure the actions are taken to solve those complaints
Greeting visitors and answering the telephone; receiving and distributing mail and correspondence
Photocopying materials; maintaining files; ordering supplies; and issuing correspondence.
Arranging and scheduling meetings or appointments.
Recruitment / Hiring and visa processing.
Other tasks as assigned
Manage visa applications, cancellations, labour department documents, passports, and their dealing with embassies and consulates.
