Vinodh Kumar

Executive Assistant

 Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
 Open, sort, and distribute incoming correspondence, including faxes and email.
 File and retrieve corporate documents, records, and reports.
 Greet visitors and determine whether they should be given access to specific individuals.
 Prepare responses to correspondence containing routine inquiries.
 Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
 Prepare agendas and arrange for committee, board, and other meetings.
 Make travel arrangements for executives.
 Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
 Compile, transcribe, and distribute minutes of meetings.
 Attend meetings in order to record minutes.
 Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Office IT Administrator
 install and configure computer hardware operating systems and applications
 monitor and maintain computer systems and networks
 talk staff or clients through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues
 troubleshoot system and network problems, diagnosing and solving hardware or software faults
 investigating, diagnosing and solving computer software and hardware faults
 maintaining records of software licences
 replace parts as required
 set up new users' accounts and profiles and deal with password issues
 Conduct electrical safety checks on computer equipment.
 managing stocks of equipment, consumables and other supplies

 Determines sequence of operations by studying production schedule.
 Prepares equipment for operations by accessing software in computer; loading paper into printers and plotters; preparing for output.
 Starts operations by entering commands.
 Maintains operations by monitoring error and stoppage messages; observing peripheral equipment; entering commands to correct errors and stoppages; reloading paper; making adjustments in process; notifying supervisor for additional resources.
 Documents problems and actions by completing production logs.
 Resolves user problems by answering questions and requests.
 Ensures operation of equipment by completing preventive maintenance requirements and tests; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
 Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
 Maintains client confidence and protects operations by keeping information confidential.
 Contributes to team effort by accomplishing related results as needed.