Purchasing Administrator
United lube oil company
Total years of experience :11 years, 9 Months
• Work with Enterprise Resource Planning (ERP)-ORION of UNILUBE.
• Deal effectively and tactfully with people of various types and organizational levels.
• Generate code for new supplier, company etc. & price reconsideration and update in ERP.
• Update oil collection detail in ERP on daily bases.
• Examine entered quantity by branches in ERP.
• Preparing and update of various logs and registers as log sheet for UOC drums, tanker & branches/centers quantity.
• Address employees’ and clients’ queries (via email, phone or in-person) for make good relation with them & customer satisfaction so that we can improve our business.
• Preparation and submitting Quotation and if approved prepare agreement for further relation for regular relationship with client.
• Accountable for many types of documents like: Technical proposal, Commercial proposal/quotation, RC Certificate, Material incoming /out-going gate pass.
• Supervision to drivers for collection and making new strategies for effective performance for make them more productive for company growth.
• Regular coordinate with more than 250 client companies (like Sadara, Sabtank Ar-Razi, Maaden, Safco, Hadeed, SATORP, Sabic Gas, Tasnee, Saipem, petrokemya, Saudi Kayan Ibn Zahr ect.) in all over KSA for solution & queries.
• Regular communication with customers for Gate pass, Agreement renewal, clearance from Lab, sampling, Invoice clearance by Finance department etc.
• Issue Certificate to all companies and suppliers of used oil which we collected from them as per Royal commission guideline for RC Audit.
• Waste manifest management.
• Examine all daily used oil collection centers report on daily basic.
• Prepare team performance report and forward to HR department for salary, over time, Bonus & incentive justification.
• Process and report on office expenses/driver expenses.
• Daily collect invoices from centers, companies (client) and other suppliers & prepare final report and get approval from many concerned seniors/departments and submit to Finance department so that they can pay on time.
• Coordinates with other service departments, as needed.
• Prepare and submit daily, weekly & monthly reports to Management.
• Report to GM & CEO.
• Preparing and update of various logs and registers.
• Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings and related documents.
• Organization’s project related documents - planning and organizing of receipts/distribution of project documentation between project engineering team Arranging and coordinate staff training.
• Manage all flows of documents either in electronic form or on paper support.
• Tracking and reporting on the project timing, resources, costs and critical items and overall project progress and that of contractors and Sub-Contractors.
• Maintain regular follow up for timely receipt of various documentations from contractor and Sub-contractor.
• Compilation & updating of data, timely preparation of various reports & deliverables as per Project Management System requirements and submission to concerned officials as per distribution list.
• Prepare Daily, weekly, monthly & annual Status reports etc.
• Prepare and maintain all record related RFI, SSR, NCR, MIR, MOM, P&N Finding, Drawings, PCA, transmittal & Submittal etc.
• Scheduling meetings and appointments.
• logging or processing bills or expenses
• Scheduling Interview of contractor inspector/Engineer/Manager with our client representative and provide them feedback or reply by transmittal.
• Reporting to client’s (SABIC) PMT Quality Control Manager/E & PM
• Forming and maintaining employee records.
• Updating databases internally, such as sick and maternity leave.
• Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides.
• Reviewing and renewing company policies and legal compliance.
• Communicating with external partners.
• Reporting regularly on HR metrics, such as company turnover.
• Being the first point of contact for employees on any HR related queries.
• Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken.
• Helping with various arrangements internally, from travel to processing expenses.
• Handling staff enquiries on a daily basis.
• Reporting to Managing Director.
• Maintain records for each Branches like Login Business, ORC and Patty Cash etc.
• Handling all the Documents related Organization’s Branches like Agreement form, Bond, Renewal Slip Browsers etc.
• Maintain regular follow up for timely receipt of various documentations from Branches.
• Tracking weekly, monthly & annual Status reports received from Branches
• Compilation & updating of data online.
• Timely preparation of various reports & deliverables as per Project Management System requirements for Audit team and submission to Chief Managing Director.
• Expediting and routing approval documents.
• Reporting to HO Manager.
MBA With Marketing Managements & Human Resource Management
Mahatma Jyotiba Phule Rohilkhand University Bareilly. Uttar Pradesh, India 2008-2011
MDCIM- Master Diploma in Computer Information & System Management Excel Net CEC/ Social Welfare Society of IT NCT, Govt. of Delhi 2007-2008 15 Months (1.25 Year) Course passed with 56% marks. MS Office, Windows, Photo Shop, Tally ERP 9.0 etc.