VIVEK GHIMIRE

Supervising and managing the finance and accounts department across four entities, ensuring accurate financial reporting, compliance, and adherence to company policies.

Leading and mentoring a team of subordinates, overseeing their day-to-day activities and providing guidance to enhance their professional development and performance.

Conducting detailed financial analysis, preparing monthly, quarterly, and annual financial statements, and reporting key financial insights to senior management for strategic decision-making.

Implementing efficient financial procedures and controls to improve the accounts departments workflow, accuracy, and efficiency.

Effectively utilizing Oracle software for financial data management, reporting, and automation of financial processes.

Ensuring compliance with financial regulations and standards, group policies, and coordinating with internal and external auditors during audits.

• Managing the Finance and Accounts department of UAE
• Preparation of Financial Statements/MIS
• Liaising with Banks for Bank Guarantees and other treasury matters
• Coordinating with statutory and ICV auditors for finalization of audit
• Preparation of cash flow and cash flow forecast
• Preparation of MD wise and customer wise Receivable Report and ad hoc reports
• Filing of VAT return and ensuring compliance with VAT regulations

• Managing the accounting department of Five Entities (Hospital, Clinics and Pharmacies) of the Group
• Preparation of monthly MIS and Variance and reporting to management
• Addressing and resolving day to day finance and accounts related queries and issues raised by internal departments and concern persons
• Assisting in preparation of Budget
• Coordinating with internal departments to get the data and resolving queries
• Daily revenue and collection reporting
• Reporting of Cash Flows
• Reviewing of Books of Accounts
• Reviewing the work of subordinates
• Designing and implementing the policies, process and control
• Preparation of Financials
• Reporting to Group Finance Controller

• Controlling of all the accounting and statutory compliance functions of Dubai, Singapore, UK, and Japan Group Companies
• Preparing the monthly Budgeted Plan and ensuring that sufficient funds were available to make monthly expenses, invoices, payroll and payroll tax payments
• Weekly reporting ( MIS ) to the top management and meeting for analyzing Financial and Non Financial functioning of the companies
• Preparation of Annual Budget
• Quarterly Variance Analysis of the Budget made
• Preparing Financial Statements and Annual Report
• Filing of Annual Accounts to ACRA for Singapore based Company and to Company House for UK based Company
• Filing of Income Tax Return of Singapore and UK Company
• Posting entries (accounting) and monthly review of books
• Consolidating the books of Group Companies
• Ensuring the adequate funds are available in respective currencies
• Coordinating with Statutory Auditor to get the audit done
• Contacting with foreign Tax Authorities and Other Statutory Authorities for resolving the technical queries and for clarification
• Bank Reconciliation of the accounts in various currencies
• Monthly Reconciliation of all balance sheet items
• Communicating with banks for the various issues and other quires raised by banks
• Sending Overdue Notice and Overdue Statements to Customers whose accounts are overdue and coordinating with sales and marketing team for timely collection from Debtors
• Ensuring all Contracts with Customers, Partners and Vendors are properly maintained and updated in Zoho CRM software
• Renewal of Trademarks of India, EU, USA and Singapore
• Studying the implementation of VAT for Dubai based Company
• Registration of GST and Filing of GST Returns
• Keeping abreast of the Rule change/New guidelines having impact on the companies
• Reviewing the work of Team members reporting to me and ensuring Correctness and Completeness for all their work
• Ensuring the New Team members are adequately trained and providing appropriate feedback to Manager
• Ensuring adherence to the laid down Standard Operating Procedures
• Ensuring complete Documentation/Record keeping

Auditing Field:
Statutory Audit (External Audit), Internal Audit, CDR Audit, Stock Audit, Limited Review
• Statutory Audit and Tax Audit of Divisional Office of Oriental Insurance
• Designing audit programs in consultation with client and ensure completion of the same with in time
• Review of operations and records and ensure controls are in place in Internal Audit
• Checking statutory compliances of Accounting Standards, Standards on Auditing, CARO and Companies Act while carrying out audit of Revenue, Receivables, Payables, Fixed Assets, Payroll and Cash w.r.t to documentation, authenticity and authorization for payment and recording
• Conducted the statutory audit encompassing the general ledger, accounts receivable and payable, cash, investments and payroll
• Conducted physical verification of stock and reconciliation with book of accounts
• Scrutinizing of various ledgers and their reconciliation including bank reconciliation
• Auditing to ensure that Adequate Internal Financial Controls are in place as required by companies Act
• Ensuring that Hypothicated Items are not overvalued and analysing movement of Funds in CDR Audit

Statutory Compliance & Taxation Field:
• Studying GST Provisions and Presenting the Same with Team Members
• Registration of Service Tax, Filed Refund of Service Tax
• Prepared & Filed Income Tax Returns of various assessee including Companies
• Conducted Tax Audit of Comapnies, Partnership Firms, and Trusts & Individuals U/s 44AB of Income Tax Act 1961
• Ensuring TDS Compliance of Clients, Consultancy on TDS and Filing of TDS Returns
• Registration of Companies on ROC, Service Tax Registration
• Filing of Service Tax Return, ROC Returns
• Consultancy on Taxation matters and Tax Planning

Other Fields:
• Preparation of Financial Statements
• Prepared Fixed Assets Register of Clients and guiding for proper management of Fixed Assets
• Physical Verification of Fixed Assets and mapping the report with the booked record of Fixed Assets
• Applied for Refund of Service Tax
• Preparing Plans and assigning tasks to the Juniors and periodical review to ensure the productivity