Vivek K Vijayan كودولي

Handling all purchases of material or services for the entire NBK subsidiaries. Brands under NBK- Mercedes Benz, Mitsubishi, Bosch, Michelin, Harley Davidson, BAIC, Maxus, MG, FUSO, Ziebart.

To find prospective suppliers obtain quotation, analyzing offer, negotiation and issuing PO as per approved PR.

To ensure timely delivery of goods or services as per the PO.

To ensure all the invoices are sent to accounts for the payment after review and verification of PO & DN.

Maintain the central purchasing budget to ensure the effective monitoring and control of all purchases.

To create and maintain blanket purchase agreements on yearly basis for the regular purchases.

Quarterly evaluate and develop vendors.
Ensuring after sales services from the supplier whenever and where ever required

Ensure that purchasing strategies and processes are in place to meet business objectives and operational needs in terms of price, quality and delivery targets, which enables the company to function and compete effectively in the market to include: Terms and conditions, supplier selection/de-selection, evaluation and rationalization of supply chain solutions including vendor managed inventory, supplier consignments and safety stock

Take ownership of the purchasing policy, guidelines and any associated documents Craft negotiation strategies and close deals with optimal terms.

To report to the Senior Executive team and respective committees as may be required from time to time to provide up to date status reports on procurement to include development, demonstrate value for money and compliance to regulatory procurement requirements, including Anti-Bribery and Corruption and Fraud.

Handling projects for below categories (review SOW, preparing bidder list, collecting bids, technical & commercial evaluation, contract award, contract agreement, project follow up and management). Civil, Electrical, HVAC Projects, Consultancy services, CCTV Projects, Interior Fit out projects, AMC service agreements, Renovations

Guides end users in finalizing the scope of work, specifications, bill of quantities and special terms and conditions for the MR received.
Review Material Requisitions (MR) for completeness, correctness and clarity and liaise with the end user for amendments or additional information if required.
Preparation of tender document
Prepares submissions to Tender Committee and liaises with them during tendering process
Coordinating with end user for technical clarifications raised by the suppler.
Establish commercial evaluation criteria and conduct commercial evaluations
Preparation and issuing blanket purchase orders at award stage.
Liaises with the Supplier and Finance Department to resolve any issues pertaining to delivery, payment etc.

Performing and supporting procurement, purchase and ordering processes overall and at local project level.
Supporting Costing team in costing projects by getting prices for materials and services cost from suppliers and subcontractors.
Coordinate and support purchase request and ordering process in detail, follow up on approvals, ordering and supply terms and conditions.
Coordinate and perform with purchase request initiators and logistics quality in take assessment.
Maintaining supplier data base in order to optimize cost prices and conditions for the services and supplies, evaluate and record supplier quality of service and reliability.
Assist supporting tender processes to provide reliable project material and equipment prices.
Assist maintaining main supplier contacts, price negotiations.
Timely issue of PR/PO based on project requirements
Performing and supporting logistical processes at local project level.
Coordinating and performing spare part management and repair and return processes.
Coordinating warehouse staff activities.

Preparation of pre bidding evaluation & starting the bidding procedure.
Sending BOQ to the subcontractors to get the quotations
Coordinating with the subcontractors and internal technical team to discuss the scope of work and clarifying the subcontractor queries.
Evaluate the contractors on the financial parameters.
Commercial negotiation with the subcontractors.
Ensure that the new contract price is 10% less than the last contract price.
Prepare the draft copy of the Subcontract Agreement and get it approved by the management and subsequently by the subcontractor.
Uploading the Subcontract Agreement, Quotation, Bidding document, PQR to the workflow for commercial, technical, legal, financial, logistics and CEG leader review and approval.
Intimate the product team to release the PR for PO issue.
Evaluate the work progress of Subcontractor and update the same to the management team.
Follow up with the subcontractor to complete the work as per the contract schedule.
Prompt and timely settlement of subcontractor’s bills.