Vivina Cutinha

• Supported leadership team and directors in managing complex calendars, international travel, visas, meetings, and
agendas
• Utilized project management tools such as Asana and Monday.com to track tasks, monitor deadlines, coordinate
cross-functional activities, and ensure timely completion of projects.
• Coordinated board and cross-functional meetings, tracked action items, and ensured on-time closures.
• Oversaw confidential document control: NDAs, contracts, addendums, renewals, and compliance registers.
• Partnered with internal audit and external auditors to compile schedules, evidence, and controls documentation.
• Built and maintained Excel/Power BI dashboards for management reporting.
• Implemented validation checks and standardized templates, improving data accuracy.
• Prepared executive correspondence, presentations, and weekly status reports.
• Acted as first point of contact for senior leaders and external stakeholders.
• Prepared briefing packs and follow-ups.

• Supported live webinar events and resolved technical issues in real time.
• Documented incident logs and ticket systems to streamline future responses.
• Assisted clients with webinar setup, attendee access, and audio/video troubleshooting.
• Monitored live virtual events to ensure smooth streaming and minimal disruptions.
• Provided remote technical support to presenters and participants during live sessions. Troubleshot connectivity, browser compatibility, and presentation-sharing issues.
• Coordinated with internal teams for quick escalation and issue resolution.