Vrinda Padinjare Muttiyil

•Assist HR Manager in the overall management of MJB employee HR
•Supervise HR Department in absence of HR Manager
•Manage the HR software system
•Timely preparation and submission of monthly payroll
•Assist in the distribution of monthly telephone bills and arranging payroll deductions
•Assist in MJB recruitment by posting job ads, shortlisting candidates, coordinating interviews, tests etc
•Assist HR Manager in drafting new employee contracts where required
•Ensure that employee proceedings are in line with UAE regulations
•Preparation of monthly reports as required Maintain employee records in complete and accurate state such as but not limited to personnel records, HR Master List
•Facilitate the induction program for new hires
•Maintain all company medical and life assurance policies
•Responsible for the addition and deletion of employees from the Medical Insurance and International SOS policy and for insurance claims
•Give input in developing policies and procedure to the HR Manager
•Coordinate employee trainings and updating the training records
•To ensure that all internal and external training requests are organized on time
•Assists in preparing POs for HR Suppliers as and when required
•Assist the HR manager in MJB Learning & Development system
•Manage and maintain the performance appraisal system and provide assistance to HR Manager as and when required
•Assists in managing the leased properties
•Managing the school fees payment for eligible employees
•Manage the employee exit processes
•Conducts internal training in relation to HR procedure and system
•Point of contact of suppliers’ Account Manager
•Other HR duties assigned by the HR Manager

Recruitment & Selection

 Advising and assisting Line Managers on the recruitment processes
 Attending HR Interviews and giving proper feedback to Line Managers
 To ensure that all approved vacancies are posted on irecruitment and the various job portals/agents available
 Assisting the HR Manager and recruitment managers in the various steps of recruitment including telephonic interviews for applicant screening, scheduling interviews etc
 Preparing employment contracts as per the advise of the HR Manager and proper follow up to ensure a smooth joining process
 Proper co-ordination with recruited candidates and PRO for visas and legal formalities

Personnel Administration/ Employee Service

 Design and implementation of a proper system to capture the leave balances of corporate employees and sending monthly reports to the Line Managers
 Managing the employee database on excel and Oracle and ensure updated information is always available
 Proper administration of expat benefits including tenancy contracts, renewals, Du, Schooling etc
 Proper management of personnel files; ensure that all documents are properly filed and soft copy saved in the server
 Proper administration of travel allowance/tickets as per the policy
 Proper administration of employee exit process

Oracle HRMS

 Enrolling new employees on Oracle to generate employee numbers and assisting the HR Manager user access management
 Ensure that the data on oracle is always updated for proper reporting
 Generate reports based on the request of the HR Manager

Payroll

 To ensure payroll preparation and payments on time
 Collect and check the monthly attendance of all corporate employees for the monthly payroll
 Generating payslips
 Proper administration of off-payroll cycle including loans, advances, Final settlements etc

Employee Relation

 Issuing salary certificate, NOCs etc as per the employee requests
 Assisting and guiding employees with any legal formalities
 Advising employees on seadrill policies and procedures
 Assisting the HR Manager on the creation and implementation of local procedures on leave, travel allowance and business travel
 Providing relocation assistance to expat employees

Training & Development

 Assiting the HR Manager in the designing and implementation of employee induction
 Assisting the HR Manager to ensure that all performance objectives and reviews are completed by the corporate employees by generating reports, sending reminders to Line Managers etc

 Provide comprehensive HR support in areas of recruitment, remuneration, job evaluation, performance management and employee relations by taking into consideration of the inherent business culture and labor law requirements
 Provide HR business support and policy advice to business heads and line managers. This includes handling employee relations
 Responsible for the employee database which has highly confidential salary information
 Responsible for payroll activities including salary fixation as per the Grade, commission, promotions etc
 Responsible for preparing payroll sheet for Averda by collating and managing the necessary information.
 Proficient in WPS
 Responsible for all Recruitment activities
 Responsible for updating Job description, Employee Handbook etc
 Responsible for formulating the Policies & Procedures as per UAE Labour Law
 Monitor, maintain and report on the staff attendance.
 Calculate and prepare EOS settlements and HR letters to staff.
 Track and monitor staff leave, maintain accurate records.
 Administer HR related documentation, such as producing offer letters, contracts of employment, NOC etc.
 Maintain the HR database ensuring this is up-to-date and accurate
 Ensuring that employee files are maintained and the necessary documents are obtained and filed as per ISO
 Coordinate with onboard and new starters and manage the exit process for employees.
 Assist with and keep track of recruitment activities.
 Produce HR workforce reports and support management in HR KPI reporting.
 Assist the HR Manager with any other HR related activities.
Achievements

 Founder member of the HRA department
 Assisted the Management Representative to formulate the procedure for ISO
 Created JDs for all positions in Averda Dubai
 Recruited staff and laborers single handedly
 Assisted the HR Manager with the Manpower planning and yearly budget

 Responsible for processing monthly Payroll for all employees \[1000 employees\]
 Administer HR policies and procedures
 Manage the Employee database. This includes updating the system in
terms of new and separated employees, and any change in status of
existing employees.
 Produce daily/weekly/monthly/quarterly, annual and other reports as
required for management information and decision making.
 Monitor and track Annual Leave Plans, leave records, process leave
salaries and joining reports
 Final Settlement calculation and coordinating for visa cancellation.
 Life & Medical insurance management for all the employees.
 Booking Tickets
 Preparing NOC, Salary Certificates
 Coordinating for visas

All HR related activities like:
Payroll Preparation, Coordinating interviews, processing appointment letters, grievance handling, coordinating Training, Counseling etc.
Job profile also included,
- Customer Support Activities
- Admin Support Activities
Also acted as an Events Coordinator and PRO for Ahalia Foundation Eye Hospital

Responsible for handling Recruitments like sourcing, pre-screening, coordinating with managerial for interviews.
• Direct Interaction with all the SBU Heads, Project Manager, HR Managers for their new requirements and allocations.
• Maintained relationships with hiring managers and billable staff.
• Build up the internal database through Internet sites & referrals to source active & passive candidates for contract and permanent positions.
• Handling massive recruitment drive in Banking, Insurance, and Retail Financial, Telecom, Engineering and IT.
• Fulfilling requirements across all the spectrum of skills.
Co ordinate entire recruitment projects for various middle and senior level positions in ICICI bank, Met Life Insurance, Birla Sun Life Insurance, Pantaloons, ELGI Equipments, ELGI Ultra, HCL, AQuest, Hutch, Allegro