Lead – Physical Inventory Control
Jarir Bookstore
Total years of experience :16 years, 9 Months
Led a team to synchronize complete process of Physical Inventory Department with a aim to protect and maximize companies profitability by identifying and recommend policies and procedures to prevent losses due to pilferages, theft, and correct reporting of physical stock to management.
Plan complete year’s inventory schedule in consultation with department manager and business units. (Physical inventory of stock on yearly, monthly, weekly basis).
Preparing and monitoring of weekly & monthly reports and escalating to the department heads for review of cases where discrepancies, pilferages were noticed and recommending with suitable action. (Write off or charge to the concerned).
Inter-Department co-ordination and compliances to the department & company guidelines.
Leading, training, delegating & assess performance of team mates to ensure efficiency & accuracy in their assigned task.
Develop process to improve turnaround time and remove bottlenecks to ensure accountability in closing the cycle count & streamline inventories.
Coordinate with different team in facilitating quarter closing.
To make sure that classifying, tagging and bar coding of items are done accurately to minimize discrepancies.
Spot check and monitor report and recommend corrective measures where inconsistencies are highlighted.
Conducting review meetings with all concerned to improve performance and discuss outcomes.
I was responsible for the complete (monthly & yearly) physical inventory for assigned showrooms.
Monitoring and reporting of variances of fast moving and expensive items on monthly and yearly basis.
Reporting to higher ups about progress in scheduled task and challenges faced in conducting inventories.
Plan and train the merchandising team members to successfully complete the assigned task.
Ensure scan machines are properly set up and maintained and ready for the scheduled department inventory.
Coordinate with different departments for checking variances and discrepancies and making write-off and adjusting system quantities based on physical stock data provided.
Ensure that physical and system stock tallies so that buyers have accurate data on stock replenishment.
Maintain files of inventories based on weekly, monthly and yearly basis to report to management to maximize profit and minimize loss and pilferage.
Ascertain discrepancies of stock during transit from warehouse to showrooms or inter-branch transfer.
Updating and upgrading new methods to catch up with challenges faced while conducting inventory at warehouse and showroom and to complete them in scheduled time.
• Search for leads online and go through the requirements.
• Forward quotations in reply to clients’ expression of interest or inquiry.
• Follow up on purchase order and check the terms & conditions are in line with agreement.
• Contact the liners to book containers. Book space for stationing at ICD (Inland Container Depot).
• Prepare necessary documents for customs examination.
• Contact the shipping company to book the cargo flight or sea cargo vessel, Rail and road transport companies for moving the containers from the shippers place to its onwards journey till destination.
• Monitor & Supervise the process of stuffing and packing, positioning the crates to weed out damage to material or goods.
• Carry out the process of fumigation if required.
• Conduct meetings and coordinate with other departments to be fully informed and updated.
• Daily check and update the information regarding the position and movement of cargo.
• Tracking the issues regarding the documents, position and payments if any during the process, resolve swiftly and amicably.
• Maintaining data for each document prepared time to time like invoices, packing list, shipping bills, B/L’s, ARE’s, SDF’s etc.
• Mailing the consignee, shipper and other service providers to update the job done and location of cargo.
• Maintain files of name, addresses and item details of all parties for future correspondence and business.
• Cold calling to generate new business.