Office Manager
Automation Consultants
Total years of experience :20 years, 3 Months
• Performing a variety of office support and secretarial duties and assist the GM in day-today functions
• Composing letter, word processing, standard documents, Tenders and correspondence.
• Relaying and resolving routine telephone.
• Scheduling and coordinating meetings, interviews, events and other similar activity.
• Prepare, coordinate and organize sessions, conferences, customers events & colleague organizations "farewell, parties..etc
• Manages and supervises the faxes, postal communications, international couriers, and email messages.
• Handling all traveling arrangements such as airline tickets, traveling expenses, hotel reservation & visa whether directly or through travel agencies.
• Full Responsible for Company’s Assets Management such as buying, registering, transferring, maintaining and depreciation using Assets Management System.
• Devising and maintaining office systems.
• Booking rooms and conference facilities, attending meetings and taking minutes.
• Budget monitoring and adjustment.
• Liaising with staff in other departments and with external contacts.
• Ordering and maintaining stationery and equipment.
• Dealing with suppliers.
• Sorting and distributing incoming post
• Organizing and sending outgoing post
• Updating files according to standard.
• Preparing job adverts, checking application forms, shortlisting.
• Using HR system to handle registering new employees, vacations and attendance.
• Handling with social insurance office.
• Performing a variety of office support and secretarial duties and assist the GM in day-today functions
• Composing letter, word processing, standard documents, Tenders and correspondence.
• Relaying and resolving routine telephone
• Scheduling calendar items and arranging meetings
• Prepare, coordinate and organize sessions, conferences, customers events & colleague organizations "farewell, parties..etc
• Manages and supervises the faxes, postal communications, international couriers, and email messages.
• Handling all traveling arrangements such as airline tickets, traveling expenses, hotel reservation & visa whether directly or through travel agencies,
• Performing data entry, establishing, maintaining records editing and proofreading documents to ensure accuracy
• Greeting and directing visitors,
• Answering inquiries concerning activities and operations of department accepting.
• Screening telephone calls
• Performing a range of staff and operational support activities
• Liaising with other departments on basic administrative and operational matters.
• Sorting, screening, and distributing incoming and outgoing mail.
• Preparing responses to routine inquiries
• Preparing photocopies and facsimiles, and updating files according to standard.
• Coordinating office management activities for the Executive Chef Office such as Filing, faxing and typing.
• Meet and greet clients and visitors
• Relaying and resolving routine telephone and scheduling calendar items
• Arranging meetings and any other requested secretarial duties.
• Reading and screening incoming correspondence and reports.
• Prepare, coordinate and organize sessions, conferences, customers events & colleague organizations "farewell, parties..etc
• Manages and supervises the faxes, postal communications, international couriers, and email messages.
• Composing letters and memos
• Scheduling and coordinating meetings, events and other similar activities.
• Assisting the Executive Chef to prepare the annual evaluation.
• Liaising with other departments on basic administrative and operational matters such as F&B department, HR department, Training department, Account department and purchasing department.
• Answer telephones and transfer to appropriate staff member
• Meet and greet clients and visitors
• Contributes to team effort by accomplishing related results as needed.
• Create and modify documents using Microsoft Office
• Perform general secretarial duties such as photocopying, faxing, mailing and filing.
• Scheduling and coordinating meetings, interviews, events and other similar activities.
• Sending & receiving e-mails, faxes and phone calls.
• Managing Files.